Police Commissioners Office Surat Printing & Photocopying Service Tender Gujarat 2026 - Monochrome Onsite, Paper by Buyer
Progress
Tender Overview
The Police Commissioners Office Surat in Gujarat invites bids for Printing and Photocopying Services. The scope covers onsite printing and photocopying with monochrome output, while the paper is provided by the buyer. The project is valued at approximately ₹1,000,000 and requires an EMD of ₹30,000. A key differentiator is the 25% quantity/duration variation clause at contract issuance, and potential scope adjustments up to 25% with consent in lump-sum contracts. An eligible service provider must maintain a local presence in Gujarat, with a verifiable office in the state, per the ATC terms. A toll-free service line is specified for support, and submission of required certificates is mandatory. The tender emphasizes compliance with bid documents and ATC provisions, ensuring bidder readiness and operational capability within the state.
Technical Specifications & Requirements
- Category: Printing and Photocopying Service – Onsite, 7; 1; Without Operator; Paper provided by buyer; Monochrome.
- Delivery/Location: Onsite in Surat, Gujarat 394101; single city delegation, no BOQ items listed.
- Financials: Estimated value ₹1,000,000; EMD ₹30,000.
- Output: Monochrome printing/photocopying; no external paper sourcing by bidder.
- Support & Compliance: Office of service provider must exist in Gujarat; dedicated toll-free support; certificates/document uploads mandatory per ATC. No technical standards specified in available data, but bidders should be prepared to meet standard tender documentation requirements.
Terms, Conditions & Eligibility
- EMD: ₹30,000.
- Variation Clause: Up to 25% increase in quantity or duration at contract issuance; scope adjustments up to 25% in lumpsum contracts with consent.
- Local Presence: Service provider office must be located within Gujarat; documentary evidence required.
- Support: Dedicated toll-free telephone number for service support.
- Documentation: Upload all certificates as per Bid Documents/ATC; non-submission may lead to rejection. Additional terms may be present in the uploaded ATC document.
Key Specifications
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Product/Service names and categories: Printing and Photocopying Service – Onsite, Monochrome
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Quantities/capacities: Not specified; estimated value ₹1,000,000
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EMD/Estimated value: ₹30,000 EMD; ₹1,000,000 estimated value
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Experience requirements: Not specified in data; bids require certificates per ATC
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Quality/standards: Not specified; bidders must meet tender document requirements
Terms & Conditions
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Key Term 1: EMD amount ₹30,000 payable with bid submission
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Key Term 2: Variation allowed up to 25% in quantity/duration at contract issue
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Key Term 3: Service provider office must be in Gujarat with documentary proof
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Key Term 4: Dedicated toll-free support required for service
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Key Term 5: Paper supplied by buyer; onsite monochrome printing/photocopying
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Key Term 6: Certificates and documents must be uploaded as per ATC
Bidder Eligibility
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Proof of Gujarat-based office in Surat region
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Submit EMD of ₹30,000
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Experience in printing/photocopying services with relevant certificates
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Compliance with ATC and Corrigendum terms
Tender Data
Bid Details
Quantity
100000
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Printing and Photocopying Service - Printing; Onsite; 7; 1; Without Operator; Paper to be provided by buyer; Not Applicable; Not Applicable; Not Applicable; Monochrome
Advisory Bank
State Bank of India
ePBG Percentage
0.05%
ePBG Duration (Months)
15
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Surat
Delivery Pincodes
395001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manojbhai Divanjibhai Vasava | 395001,Police Commissioner Office Police Bhavan Athwalines Surat | Surat | Gujarat | 395001 | 100000 | - | Number of months within contract period : 12 |
Authority Records
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Documents 4
GeM-Bidding-9689970.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar printing/photocopying work
Financial statements or solvency proof
EMD payment receipt (₹30,000)
Technical bid documents as required by ATC
OEM authorization or dealership certificate (if applicable)
Any other certificates requested in ATC/Corrigendum
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for Surat printing photocopying tender in Gujarat 2026?
Bidders should submit GST, PAN, experience certificates, financials, and EMD ₹30,000 with the bid. Ensure a Gujarat-based office proof, dedicated toll-free support, and compliance with ATC. Paper is buyer-supplied; deliver onsite monochrome printing in Surat 394101. Read the ATC for document uploads and scope variations up to 25%.
What documents are required for the Police Commissioners Surat tender 2026?
Required documents include GST registration, PAN, experience certificates for similar work, financial statements, EMD receipt ₹30,000, technical bid documents, OEM authorizations if applicable, and any certificates specified in the ATC/Corrigendum. Ensure all are uploaded with the bid submission.
What are the delivery terms for onsite monochrome printing in Surat?
Delivery is onsite in Surat, Gujarat 394101 with paper provided by the buyer. The supplier must maintain a Gujarat-based office and provide a dedicated toll-free support line. No external paper procurement is required; ensure prompt onsite printing/photocopying within contract terms.
What is the EMD amount for the Surat printing tender 2026?
The earnest money deposit is ₹30,000. It must accompany the bid submission and be in the form specified by the tender (DD/online as per ATC). Ensure payment proof is attached with technical bid to avoid disqualification.
Which clause allows 25% variation in contract quantity for this tender?
The buyer-specified variation clause allows up to 25% increase in contract quantity or duration at the time of contract issuance, with consent for longer-term scopes. In lumpsum-based contracts, the scope/value may rise up to 25% with proper approval and documentation.
Are there any mandatory certifications or office location requirements for bidders?
Yes. Bidders must demonstrate a Gujarat-based office with documentary evidence and provide certificates per the ATC. A dedicated toll-free service number is required for support. Ensure all documents align with the Bid Document and Corrigendum to avoid rejection.
What is the estimated contract value for the Surat printing tender 2026?
The tender outlines an estimated value of ₹1,000,000 for printing and photocopying services. Consider pricing bids accordingly, including potential quantity adjustments up to 25% and ensure compliance with EMD and local-office requirements.
What are the payment terms for the Surat printing services contract?
Exact payment terms are not specified in the available data; bidders should refer to the ATC for payment milestones. Prepare to align invoicing with delivery or milestone completion, and ensure compliance with local Gujarat procurement norms and required submission of all documents.