Nagar Palika Parishad Hata Kushinagar Decorative Lightning Pole Tender Uttar Pradesh 2026 ISO 9001 BIS IS reporting 2026
Bid Publish Date
29-Aug-2026, 4:35 pm
Bid End Date
14-Sep-2026, 5:00 pm
EMD
₹3,56,089
Location
Progress
Tender Overview
The procurement is issued by the Nagar Palika Parishad Hata Kushinagar under the Urban Development Department, Uttar Pradesh, for a Decorative Lightning Pole (V2) in Kushinagar, 274149. The bid includes an EMD of ₹356,089 and requires ISO 9001 certification, BIS/type test certificates, and a material test certificate. The scope encompasses pole fabrication with specified dimensions, surface finish, mounting plates, and an inbuilt terminal box, along with pre-coating treatments. A 25% quantity option and extended delivery obligations are defined, with delivery timing linked to order dates. The tender emphasizes conformity testing and supplier warranty/service obligations, with on-site or carry-in warranty arrangements and a functional state-wise service center requirement. This opportunity targets suppliers capable of meeting stringent quality controls, test reporting, and post-award service commitments. The absence of BOQ items indicates a focus on standardised pole configurations and attached electrical components, underlining the need for verified documentation and supplier capabilities.
Technical Specifications & Requirements
- Product category: Decorative lighting pole (V2), construction-rated
- Pole features: Height (meter), Pole thickness (mm), shape, base plate for grouting, mounting plate, inbuilt connection/terminal box, pre-treatment before coating
- Arm details: Type of arm, Arm direction, Length of the arm (mm)
- Materials/Finish: Surface finish, surface treatment prerequisites
- Testing: Availability of test reports from Central Govt/ NABL/ILAC-accredited labs; copies on demand
- Documentation: BIS licence, type test certificates, OEM authorisations; ISO 9001 certification for bidder or OEM
- Delivery & warranty: On-site carry-in warranty considerations; service centres in each consignee state; dedicated service support line; escalation matrix
- EMD & value: EMD ₹356,089; estimated value not disclosed; quantity option up to 25%
- Quality control: Material Test Certificate to accompany supply; buyer lab decisive for acceptance
Terms, Conditions & Eligibility
- EMD: ₹356,089; can be submitted as fixed deposit receipt (FDR) pledged to A/C ENP Hata with withdrawal conditions
- Certification: ISO 9001; BIS licence; type test and other prescribed certificates
- Service network: Functional Service Centre in each consignee state; establishment within 30 days of award; dedicated toll-free support and escalation matrix
- Delivery & payment: Option to increase quantity by 25%; delivery period tied to last date of original delivery order; payment terms aligned with contract
- Documentation: Upload all required certificates with bid; include material test certificates and conformity documents
- Warranty & penalties: Carry-in or on-site warranty terms; penalties or LD to be as per contract terms
- Quality assurance: Material test certificate to be supplied; lab results govern acceptance
Key Specifications
-
- Product: Decorative lightning pole (V2) for construction use
-
- Height of Pole: not specified; ensure compliance with project requirements
-
- Pole thickness: specified in mm (not provided)
-
- Arm: Type of Arm, Arm Direction, Length of Arm (mm)
-
- Base plate: suitable for grouting; Mounting Plate Provided
-
- Inbuilt terminal box: Yes
-
- Surface treatment: Prior treatment before coating
-
- Test Reports: Availability of Central Govt/NABL/ILAC lab test reports; copies on demand
-
- Documentation: ISO 9001, BIS licences, type test certificates
Terms & Conditions
-
EMD of ₹356,089 and FDR alternative submission
-
ISO 9001 certification required for bidder or OEM
-
Material Test Certificate to accompany supply and seller lab acceptance
-
Service Centre in each consignee state; 30-day setup if not existing
-
Dedicated toll-free service line and escalation matrix
-
Quantity may increase up to 25% with extended delivery period
Important Clauses
Payment Terms
Payment as per contract with seller CE/EMD submission; FDR option available
Delivery Schedule
Delivery period linked to order date; option to extend per quantity changes with minimum 30 days
Penalties/Liquidated Damages
LDs as per contract terms for delayed delivery; escalation matrix applies
Bidder Eligibility
-
ISO 9001 certified bidder or OEM
-
Experience in supply of decorative lighting poles or related construction poles
-
Functional Service Centre in the state of each consignee location or commitment to establish within 30 days
Tender Data
Bid Details
Quantity
50
Bid Type
Two Packet Bid
Bid Validity
80 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Decorative Lightning Pole (V2) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
2%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 25 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Kushi Nagar
Delivery Pincodes
274203
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ramashankar Gupta | 274203,Office Nagar palika Parishad Hata Kushinagar | Kushi Nagar | Uttar Pradesh | 274203 | 50 | 15 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-9821813.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST certificate
PAN card
Experience certificates (similar projects)
Financial statements / turnover proof
EMD submission document (DD or online payment receipt or eligible FDR as per terms)
ISO 9001 certification (bidder or OEM)
BIS licence and type test certificates
OEM authorisation (where applicable)
Material Test Certificate
Technical bid documents
Service centre evidence (state-wise)
Escalation matrix and toll-free service contact details
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Construction | Material of Pole | Aluminum |
| Construction | Surface Finish | P.U.Painted |
| Construction | Type of Arm | Single Arm |
| Construction | Arm Direction | Downward |
| Construction | Length of the Arm (mm) | 300-400 |
| Construction | Shape of Pole | Round |
| Construction | Base Plate (suitable for grouting) | With Or higher |
| Construction | Mounting Plate Provided | Yes |
| Construction | Inbuilt connection/terminal box | Yes |
| Construction | Prior treatment before coating | Short blasting |
| Dimensions | Height of Pole(meter) | 4 |
| Dimensions | Pole Thickness(mm) | 2.0-4.0 |
| Test Reports | Availability Of Test Report From Central Govt/Nabl/Ilac Accredited Lab To Prove Conformity To Specification | No |
| Test Reports | Copies of test reports to be furnished to buyer on demand at time of supplies | No |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for decorative lighting pole tender in Kushinagar UP 2026
Bidders must meet eligibility criteria including ISO 9001 certification, BIS licenses, and OEM-type authorisation. Prepare EMD ₹356,089 via accepted mode, Material Test Certificate, and laboratory test reports. Ensure service centre presence in each consignee state and provide escalation matrix for service support.
What documents are required for UP decorative pole procurement in 2026
Submit GST, PAN, experience certificates from similar projects, financial statements, EMD proof, ISO 9001, BIS/type test certificates, OEM authorisation if required, Material Test Certificate, and evidence of service centres or commitments to establish within 30 days of award.
Which standards and tests apply to decorative pole supply in UP
Standards include ISO 9001 for quality management, BIS licence and type test certificates; central govt/NABL/ILAC-accredited lab test reports for conformity; material test certificates to be supplied with the order and used for acceptance decisions.
What are the delivery terms and extension clauses for this tender
Delivery begins from the last date of the original delivery order; option to increase quantity up to 25% with extended delivery time calculated as (Additional quantity/Original quantity) × Original delivery period, min 30 days, per contract terms.
How is the EMD submitted for the Kushinagar decorative pole tender
Submit ₹356,089 as EMD via online payment or as fixed deposit receipt (FDR) pledged to the specified account; ensure endorsements on the back for withdrawal conditions as per the tender terms.
What is required for post-award service support and centres
Bidder must have functional service centres in the state of each consignee location; establish new centres within 30 days of award if not existing; provide toll-free support and an escalation matrix for service queries.
What documentation proves conformity to specifications for supply
Provide Material Test Certificate, lab test reports (Central Govt/NABL/ILAC accredited), BIS/type test certificates, and any OEM authorisations; copies must be furnished on demand at the time of supply.