Indian Army Department of Military Affairs Tender for Clothing/Allied Items in Tawang Arunachal Pradesh 2026 - AMC Post-Warranty 5 Years 5% Annual
Bid Publish Date
24-Oct-2026, 9:24 pm
Bid End Date
04-Nov-2026, 8:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirements: OEM-based supply with AMC after-warranty option
- • Technical certifications: ISI/ISO not specified; emphasis on sample conformity to contract specifications
- • Special clauses: advance sample approval, reference sample handling, potential schedule shifts without LD
- • Eligibility: willingness to enter AMC after warranty; submit performance security for AMC
- • Warranty/AMC: 5-year AMC at ≤5% of contract price per annum; 6% AMC performance security
- • Penalties: potential contract termination for major sample deviations
- • Delivery/Installation: bulk supply contingent on approved samples; no LD specified but delivery may be refixed
- • Delivery timeline: 5-day sample submission, 5-day approval/modification window
Tender Overview
The Indian Army, Department Of Military Affairs, invites bids for clothing and allied items in TAWANG, ARUNACHAL PRADESH (790104). The BOQ comprises 5 items with unspecified quantities. Key bid terms include advance sample approval before bulk manufacturing, with a 5-day window for submission and a 5-day response for modifications. A post-warranty AMC is mandated at up to 5% of contract price per annum for 5 years, with a 6% AMC performance security and potential automatic AMC entry on expiry of warranty. If samples are unsatisfactory, fresh samples may be called or the contract terminated. The process emphasizes strict conformity to approved samples and a potential sample-driven delivery schedule adjustment. The buyer may withhold bulk supply if deviations persist.
Technical Specifications & Requirements
No technical specifications are provided in the tender. However, critical elements extracted from the terms include: advance sample submission within 5 days of award, buyer approval or modification list within 5 days, reference sample handling for clothing items, and post-warranty AMC with a cap at 5% of contract price per year for five years. The contract contemplates a separate AMC agreement and a 6% performance security for AMC. The procurement is centered on apparel and related items with strict adherence to approved sample specifications.
Terms, Conditions & Eligibility
Key terms include: advance sample approval prior to bulk production; potential delivery period adjustments for sample approval delays (no LD); AMC expansion after warranty with annual payment terms; performance security of 6% of total AMC value; and an undertaking to submit a separate AMC performance security valid up to two months beyond AMC period. The overall eligibility hinges on acceptance of AMC terms, sample conformity, and ability to provide the required documentation and OEM assurances as per buyer terms.
Key Specifications
-
Product/service names: clothing and allied items
-
Quantity: 5 items in BOQ (quantities not specified)
-
Estimated value: Not disclosed
-
Standards: Not explicitly specified; emphasis on contract-spec approved samples
-
Testing/Quality: Reference sample requirements; pre-dispatch inspection clause implied for clothing
-
Warranty/AMC: 5-year AMC post-warranty at ≤5% contract price/year; 6% performance security for AMC
-
Delivery: Bulk supply upon approval of advance samples; schedule may be refixed if delays occur
Terms & Conditions
-
Advance sample submission within 5 days of award
-
5-day approval/modification window for samples
-
AMC post-warranty at 5% per year for 5 years with 6% AMC performance security
Important Clauses
Payment Terms
Advance sample approval required; bulk payment terms not specified in excerpt; AMC payments occur annually after service delivery
Delivery Schedule
Delivery period may be refixed in case of buyer-side delays in approving advance samples; LD not applied per clause
Penalties/Liquidated Damages
For major deviations in samples, the buyer may terminate the contract after notifying deviations
Bidder Eligibility
-
Capability to deliver clothing/allied items with OEM support
-
Compliance with advance sample process and reference sampling
-
Willingness to enter AMC arrangement post-warranty with 6% security
Tender Data
Bid Details
Quantity
74
Category
Title1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Title1 , Title2 , Title3 , Title4 , Title5
Pre-Bid & Qualification
Pre-Bid Date
27-10-2026 09:00:00
Pre-Bid Venue
Unit Location Kereteng, Tawang, Arunachal Pradesh
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Tawang
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Tawang | Tawang | - | - | 20 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-10078700.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
Title1
Landline Phone
Title2
Satellite Finder
Title3
Clamp Meter
Title4
Spotlight Presentation Remote
Title5
Tube Light
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Title1 | Landline Phone | 20 | nos | probir1984 | 15 | |
| 2 | Title2 | Satellite Finder | 1 | nos | probir1984 | 15 | |
| 3 | Title3 | Clamp Meter | 2 | nos | probir1984 | 15 | |
| 4 | Title4 | Spotlight Presentation Remote | 1 | nos | probir1984 | 15 | |
| 5 | Title5 | Tube Light | 50 | nos | probir1984 | 15 |
Categories
9
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar clothing/allied items
Financial statements demonstrating capability
EMD/Security deposit as applicable by tender terms
Technical bid documents proving sample conformity and AMC capability
OEM authorization/arrangements for supply
Warranty/AMC undertaking and acceptance
Proof of reference sample handling capability (for clothing items)
Frequently Asked Questions
Key insights about ARUNACHAL PRADESH tender market
How to bid in the Indian Army Tawang clothing tender 2026?
Bidders must submit advance samples within 5 days of award, await buyer approval or modification list within 5 days, and ensure all bulk orders conform to the approved sample. Prepare GST, PAN, experience certificates, financials, and OEM authorizations; be ready for AMC commitment post-warranty at 5% annually with 6% performance security.
What documents are required for the Army clothing bid Tawang?
Submit GST registration, PAN, experience certificates for similar items, financial statements, EMD/security, technical bid documents proving sampling capability, OEM authorization, and warranty/AMC undertaking. Ensure reference samples handling capability for clothing items if applicable.
What are the sample submission and approval timelines for this tender?
Submit advance samples within 5 days of award. The buyer will approve or issue a modification list within 5 days. If delayed by buyer approval, the delivery period may be refixed; no liquidated damages are specified for sample delays.
What is the post-warranty AMC requirement for this procurement?
After the warranty period, bidders must offer AMC for 5 years at a rate not exceeding 5% of contract price per year. A separate AMC performance security of 6% of AMC value is required and valid through the AMC period plus two months. Annual payments follow AMC service delivery.
What penalties exist for non-conforming samples in this Army tender?
If samples show major deviations, the buyer may call for fresh samples or terminate the contract after notifying deviations. The acceptance process prioritizes conformity to the approved sample and contract specifications; non-conformity triggers potential contract termination.
What is the delivery adjustment if sample approval is delayed by the buyer?
Delivery period shall be refixed to accommodate the delay in sample approval; no liquidated damages are indicated for buyer-caused delays, but bulk supply timelines will be adjusted accordingly.
Are there any OEM/brand requirements for the clothing items?
The terms specify OEM/authorizations and the ability to supply under an AMC arrangement; explicit brand names are not listed, but bidders must provide OEM support documents and ensure conformity to approved samples.
What is the geographic scope of this tender for clothing items?
Geographic scope is restricted to TAWANG, ARUNACHAL PRADESH (790104) as the procurement location, with the Indian Army Department of Military Affairs managing the bid process and award.