Jail Department Madhya Pradesh Desktop Computers & A4/Large MFPs Tender 2026 ISO BIS 2025
Bid Publish Date
21-Oct-2026, 4:48 pm
Bid End Date
31-Oct-2026, 5:00 pm
Location
Progress
Tender Overview
Jail Department, Madhya Pradesh seeks procurement of Entry and Mid Level Desktop Computers (Q2) and A4 and Legal Size Multifunction Printers (MFP) (Q2). The scope covers multiple units, with no explicit quantity in the BOQ. Key terms mandate OEM MAF, compliance with ISO 20000, ISO 9001:2015, ISO 14001:2015, ISO 27001, ISO 50001, and BIS marks, and a one-year warranty or 30,000-page duty cycle for printers. The option clause allows a ±25% quantity variation during and after contracting, with delivery adjustments linked to the original delivery period. The deliverables must include OEM‑declared drum/capacity values: BK capacity of 7500 pages and color capacity of 5000 pages, to be confirmed by the OEM. A valid service center presence is required to support installation and ongoing maintenance. Location specifics are not stated in the data provided, but the procurement is attributed to the Jail Department in Madhya Pradesh, indicating a state-level government purchase scope.
Differentiators include strict OEM MAF compliance, comprehensive ISO/BIS certifications, explicit printer duty cycle standards, and the option-rich delivery schedule to accommodate scope expansion.
Technical Specifications & Requirements
- Product categories: Desktop Computers (Entry/Mid Level) and A4/Legal Size MFPs (Q2)
- Standards/certifications: ISO 20000, ISO 9001:2015, ISO 14001:2015, ISO 27001, ISO 50001, and BIS certification
- Warranty/AGREE: 1 year warranty OR 30,000 pages for printers
- OEM MAF required and OEM service centers must be specified
- Capacity claims: BK 7500 pages and color capacity 5000 pages, declared by OEM
- Delivery/option clause: quantity may increase/decrease by up to 25%; delivery period adjustments based on formula with minimum of 30 days
- Service: mandatory OEM-based service center details
Terms, Conditions & Eligibility
- EMD: not disclosed in data; bidders should anticipate standard EMD submission requirements
- Experience/turnover: OEM/MAF compliance and service center capability implied; no explicit year/turnover listed
- Delivery terms: delivery period starts after the last order date; option clause affects extended delivery time
- Payment terms: not specified in data; typical government practice applies
- Documentation: OEM authorization, ISO/BIS certificates, service center evidence, warranty commitment
- Penalties/LD: not specified; contract terms may include LD for delay
- Warranty/AMC: printers require 1 year warranty or 30,000-page duty cycle; service centers must be present
Key Specifications
-
Product category: Entry and Mid Level Desktop Computers
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Product category: A4 and Legal Size Multifunction Printer (MFP)
-
Standards: ISO 20000, ISO 9001:2015, ISO 14001:2015, ISO 27001, ISO 50001, BIS
-
Warranty: 1 year or 30,000 pages for printers
-
OEM MAF required for both items
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BK capacity: 7500 pages; Color capacity: 5000 pages (OEM-declared)
-
Service center details required
-
Delivery quantity variation: ±25%
-
Delivery period calculation: (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Terms & Conditions
-
Option clause allows ±25% quantity variation during/after contract
-
OEM MAF and multi-ISO/BIS certifications mandatory
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Printer warranty or page-count requirement with declared capacities
-
Service center details must be provided by the bidder
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government payment terms and confirm with contracting authority
Delivery Schedule
Delivery period starts from the last date of original delivery order; extended time follows the option clause formula
Penalties/Liquidated Damages
Not specified; contract will define LD terms if applicable
Bidder Eligibility
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OEMs with MAF (Manufacturer Authorization) for both desktops and MFPs
-
Evidence of service center presence in Madhya Pradesh or ability to establish it
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Compliance with ISO/BIS certifications and warranty commitments
Tender Data
Bid Details
Quantity
2
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
3
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 15 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Morena
Delivery Pincodes
476001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Shivam Sharma | 476001,DISTRICT JAIL MORENA NEAR GOVERNMENT HOSPITAL | Morena | Madhya Pradesh | 476001 | 1 | 30 | - |
Authority Records
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Documents 2
GeM-Bidding-10062663.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent account number (PAN) card
Experience certificates for OEM/MAF suppliers
Financial statements demonstrating financial capability
EMD submission document (as per purchaser terms)
Technical bid documents indicating OEM authorizations
OEM authorization letters
ISO/BIS certification documents
Service center details and after-sales support plan
Frequently Asked Questions
How to participate in Jail Department MP procurement for desktops and MFPs?
Bidders must provide OEM MAF for both desktop and printer items, submit ISO/BIS certificates, service center proof, and warranty commitments. Include technical bids with capacity claims (BK 7500, color 5000) and adhere to the ±25% quantity option. Ensure EMD submission and OEM authorizations.
What documents are required for the MP jail devices tender submission?
Required documents include GST certificate, PAN, experience certificates, financial statements, EMD submission, OEM authorizations, ISO/BIS certificates, and service center details. Technical bids must show OEM compatibility and warranty terms for desktops and MFPs.
What are the ISO standards mandated for MP printers in this tender?
Bidders must comply with ISO 20000, ISO 9001:2015, ISO 14001:2015, ISO 27001, ISO 50001, and ensure BIS certification for both desktops and MFPs as specified.
What is the warranty requirement for printers in this MP tender?
Printer items require 1 year warranty or 30,000 pages duty cycle, whichever comes first, with OEM declaration. Vendors must guarantee ongoing support through a valid service center network in Madhya Pradesh.
What is the quantity variation allowed under the option clause in MP tender?
The purchaser may adjust quantity up to 25% of bid quantity initially and during the contract. The delivery time adjusts using the formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the required OEM and service center details for Madhya Pradesh bid?
Bidders must provide OEM MAF for both items and specify the service center presence or planned establishment in MP. Details must include contact points, location, and support capabilities to ensure timely installation and maintenance.
How are delivery periods calculated for the MP jail procurement?
Delivery periods start from the last date of the original delivery order. If the option clause is exercised, the extended period is calculated as described, with a minimum extension of 30 days and potential extension to the original period during the contract.