East Coast Railway Mechanized Linen Washing Tender Khurda Road Odisha 3-year 674623.08 Lump-Sum 2026
Bid Publish Date
02-Sep-2026, 6:23 pm
Bid End Date
12-Sep-2026, 5:00 pm
Value
₹6,74,623
Location
Progress
Tender Overview
East Coast Railway, under the Indian Railways framework, seeks a lump-sum Facility Management Services contract for mechanized washing of linens at the Divisional Railway Hospital East Coast Railway Khurda Road, Odisha for a three-year period. The scope includes provisioning of consumables by the service provider within the contract value, with an estimated contract value of ₹674,623.08. The engagement targets a full-service linen washing solution, with a fixed-price arrangement and no BOQ items referenced. The procurement emphasizes compliance with government procurement norms and continuity of hospital laundry operations. This tender is location-specific to Khurda Road, Odisha, aiming to secure a reliable healthcare laundry partner for the railway division.
Technical Specifications & Requirements
- Service type: Mechanized linen washing for a hospital setting; scope is lump-sum with consumables included.
- Contract duration: 3 years; delivery/operational readiness aligned to hospital needs.
- Estimated contract value: ₹674,623.08; no separate BOQ items published.
- Consumables: to be provided by the service provider and included in contract price.
- Eligibility focus: proven experience in mechanized linen cleaning for government, reputed private hospitals, or 3-star+ hotels; ongoing payments for previously completed similar works.
- No explicit technical standards listed in the provided data; bidders must rely on standard hospital laundry practices andIndian Railways procurement norms.
Terms, Conditions & Eligibility
- Eligibility requires completion of at least one similar contract in the last three financial years for a value at least 35% of estimated bid value with evidence and completion certificates.
- Financial standing demands a minimum aggregate turnover of 1.5 times the estimated bid value over the last three years and current year up to bid opening, supported by audited balance sheets.
- Liquidity requirement mandates access to liquid assets or credit equal to 5% of the estimated bid value, with bank references.
- Documentation: submit work details, completion certificates, turnover proofs, and banking references; no explicit EMD amount shown in the provided data.
- Quantity and scope flexibility are governed by contract clauses allowing up to 25% adjustment in quantity or duration as per ATC provisions.
Key Specifications
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Service category: Mechanized linen washing for hospital/healthcare settings
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Contract duration: 3 years
-
Estimated contract value: ₹674,623.08
-
Consumables: to be supplied by the service provider and included in contract price
-
BoQ: No items listed; reliance on lump-sum terms and service scope
-
Eligibility criteria: at least 35% of estimated value in last 3 years for similar work
-
Financials: turnover at least 1.5x estimated value; liquidity at 5% of estimated value
Terms & Conditions
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Up to 25% contract quantity/duration adjustment permitted with consent
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Similar work experience required; 3 years compliance with prior government/PSU projects
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Turnover and liquidity criteria must be demonstrated with audited documents
Important Clauses
Payment Terms
Lump-sum contract; consumables included; no separate milestone payments specified in available data
Delivery Schedule
Operational readiness for hospital laundry services over 3-year term; no explicit start date provided in data
Penalties/Liquidated Damages
ATC allows contract quantity/duration adjustment; specific LD/Warranty terms not disclosed in provided data
Bidder Eligibility
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Experience in similar mechanized linen washing contracts for government, hospitals, or 3-star+ hotels
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Turnover at least 1.5x the estimated contract value over the last three financial years plus current year
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Liquidity available equal to 5% of the estimated bid value; CA/g banking references
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Healthcare; Mechanized washing of linens of Divisional Railway Hospital East Coast Railway Khurda Road for a period of Three 03 years; Consumables to be provided by service provider (inclusive in contrac..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
38
Delivery Details
Delivery Locations
1
Delivery Cities
Khordha
Delivery Pincodes
752050
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhabani Sankar Behera | 752050,Divisional Railway Hospital, Traffic Colony, East Coast Railway, Khurda Road, Post-Jatni, Dist-Khorda-752050, Odisha | Khordha | Odisha | 752050 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-9837912.pdf
Main Document
Other Documents
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Other Documents
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Other Documents
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Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mechanized linen washing contracts
Completion certificates indicating nature/scope, cost, and dates
Audited financial statements and CA certificate with stamp and membership number
Bank reference letters describing liquidity and credit availability
Technical bid documents and any OEM authorizations (if applicable)
Proof of ongoing/past payments related to similar contracts
Frequently Asked Questions
How to bid for the linen washing tender in Odisha Khurda Road?
Bidders must meet eligibility criteria: prior similar contracts worth at least 35% of the estimated value, plus turnover at 1.5x the bid value and 5% liquidity. Prepare audited financials, completion certificates, and bank references; submit GST/PAN, and technical bid with consumable provisioning details for the 3-year lump-sum contract.
What documents are required for the East Coast Railway laundry tender 2026?
Submit GST certificate, PAN, experience certificates for similar work, completion certificates, audited financial statements, CA stamp, bank references showing liquidity, OEM authorizations if applicable, and technical bid documents. Ensure turnover and liquidity proofs align with the 1.5x and 5% criteria.
What is the contract duration and value for the Khurda Road linen service?
The contract is for 3 years with an estimated value of ₹674,623.08. It is a lump-sum arrangement, with consumables supplied by the service provider and included in the contract price; no separate BOQ items are listed.
What are the eligibility criteria for experience in this tender?
Bidders must have completed at least one similar contract in the last three financial years, worth at least 35% of the estimated bid value, including ongoing payments equal to 35% of the bid value; provide completion certificates and scope details from competent authorities.
What are the liquidity and financial requirements for bidders?
Bidders must demonstrate liquidity equal to 5% of the estimated bid value through bank references or financial documentation; provide audited balance sheets with CA stamping, signature, and membership numbers for verification.
Are consumables included in the lump-sum contract for linen washing?
Yes. Consumables are to be provided by the service provider and included in the lump-sum contract price; bidders should detail procurement responsibility and cost assumptions in the technical bid.
What is the geographic scope of this East Coast Railway procurement?
The tender is specific to the Divisional Railway Hospital at Khurda Road, within the East Coast Railway jurisdiction in Odisha; bidders should plan on on-site linen washing operations and hospital laundry coordination.
What is the payment approach for this hospital laundry contract?
The data provided indicates a lump-sum payment model; no milestone or milestone-based payment terms are specified. Bidders should verify payment terms during bid clarification and align pricing accordingly with consumables included.