North East Frontier Railway Custom Bid for Services: Mechanized Cleaning 22 Unskilled Labour Kokrajhar Jalpaiguri West Bengal 2026
Bid Publish Date
29-Jul-2026, 8:03 pm
Bid End Date
21-Aug-2026, 8:00 pm
EMD
₹5,73,200
Value
₹2,86,60,694
Location
Progress
Key Highlights
- • Deployment of 22 unskilled labour for mechanized cleaning at Kokrajhar Railway Station, Jalpaiguri, West Bengal
- • Four-year contract term with 25% variation rights prior to award and after contract issuance
- • In-scope items include uniforms for personnel, a new mechanized cleaning machine, consumables, and cleaning solvents
- • Weekly transportation and disposal of biodegradable garbage to a designated site
- • Estimated contract value ₹28,66,06,693.73; EMD ₹5,73,200
- • Annexure-based pricing for multiple cost components (V, VI-A, VI-B, VIII)
Tender Overview
- Organization: North East Frontier Railway (Indian Railways) seeking a Custom Bid for Services for mechanized cleaning at Kokrajhar Railway Station in Jalpaiguri, West Bengal (734006).
- Scope includes deployment of 22 unskilled labourers for a period of 4 years, costed across annexures for uniforms, new mechanized cleaning machines, consumables, solvents, and weekly transport/disposal of biodegradable garbage. Estimated project value: ₹28,66,06,693.73 with EMD: ₹5,73,200.
- Key differentiator: multi-component service contract covering manpower, equipment, consumables, uniforms, and logistics; unitary four-year horizon with 25% scope variation allowed pre- and post-award.
- Unique aspects: integration with railway cleaning operations, weekly waste transport to disposal site, and adherence to annexure-based cost structure across multiple line items.
- This tender operates under Indian Railways procurement norms and is located in the Jalpaiguri district of West Bengal.
Technical Specifications & Requirements
- No explicit technical specifications published in the public data; the scope enumerates: deployment of 22 unskilled labourers, provision of a new mechanized cleaning machine, uniforms for 22 personnel, consumables, cleaning solvents, and weekly transportation of biodegradable waste from Kokrajhar to the designated dumping site for four years.
- Proposals should align with annexure-based cost elements (V, VI-A, VI-B, VIII) and ensure seamless integration with station cleaning workflows.
- EMD: ₹5,73,200; estimated contract value: ₹28,66,06,693.73; contract duration: 4 years.
- No BOQ items are listed; bidders should reference the stated annexures to derive quantities and specifications.
- Emphasize compliance with railway service standards and safe waste handling practices during deployment.
Terms, Conditions & Eligibility
- EMD: ₹5,73,200; payment and submission terms governed by tender rules; ensure online or DD format as specified.
- Delivery/Execution: manpower deployment and supply of materials for four years with weekly waste transport; scope variation up to 25% allowed under Clause 25.
- Warranty/Support: not explicitly stated; proposers should clarify post-deployment maintenance and consumable replenishment terms.
- Documents: GST registration, PAN, experience certificates, financials, technical compliance, OEM authorizations if applicable, and EMD submission proof.
- Eligibility: ability to deploy 22 unskilled workers and supply associated equipment and logistics over a four-year period; adherence to annexure-based pricing.
- Penalties: not explicitly defined; bidders should seek clarity on service levels and LD terms during final negotiations.
Key Specifications
-
Manpower deployment: 22 unskilled workers for four years
-
Equipment: one new mechanized cleaning machine per annexure details
-
Uniforms: provisioning for 22 personnel across four years
-
Consumables: periodic replenishment per annexure VI-A
-
Solvents: procurement per annexure VI-B
-
Waste transport: weekly disposal of biodegradable garbage to designated site
-
EMD: ₹5,73,200; Estimated value: ₹28,66,06,693.73
Terms & Conditions
-
Contract quantity/duration may vary by up to 25% before award and after issuance
-
EMD amount of ₹5,73,200 required; ensure proper submission
-
Delivery includes manpower, equipment, uniforms, consumables, solvents, and weekly waste transport
Important Clauses
Payment Terms
Details to be as per buyer terms; ensure EMD submission and progressive payments aligned with milestones and service delivery.
Delivery Schedule
Four-year deployment with weekly waste transport; variations allowed up to 25% as per Clause 25.
Penalties/Liquidated Damages
LD terms not explicitly stated; bidders should seek clarity on SLAs, penalties for non-performance, and a mechanism for refunds or adjustments.
Bidder Eligibility
-
Ability to deploy 22 unskilled workers for four years at a railway station
-
Compliance with annexure-based cost components (uniforms, new machine, consumables, solvents, transport)
-
Financial stability evidenced by turnover and financial statements for last 3 years
Tender Data
Bid Details
Quantity
6
Similar Category
Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based Cleaning, Sanitation and Disinfection Service - Outcome Based
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
574
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - Cost for deployment of 22 Nos of unskilled labour for mechanized cleaning at Kokrajhar Railway Station for a period of four years, as detailed in the Annexure-IV of the Bid Documents , Custom Bid for Services - Cost of uniform required for 22 Nos of unskilled labour during 4 years, as detailed in the Annexure-VIII of the Bid Documents , Custom Bid for Services - Cost of New Machine required for Mechanized Cleaning at KOJ for 4 years as detailed in the Annexure-V of the Bid Documents , Custom Bid for Services - Cost of other consumables required for Mechanized Cleaning at KOJ for 4 years as detailed in the Annexure-VI -A of the Bid Documents , Custom Bid for Services - Cost of cleaning solvents required for Mechanized Cleaning at KOJ for 4 years as detailed in the Annexure-VI-B of the Bid Documents , Custom Bid for Services - Cost of Hiring of Vehicle for Transportation and Disposal of Biodegradable Garbage from KOJ to the Designated Dumping Site -Once in a Week- for four years
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
54
Delivery Details
Delivery Locations
1
Delivery Cities
Alipurduar
Delivery Pincodes
736123
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Asif Ali | 736123,OFFICE OF DIVISIONAL RAILWAY MANAGER ALIPURDUAR, WEST BENGAL | Alipurduar | West Bengal | 736123 | Project / Lumpsum Based | - | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 11
GeM-Bidding-9681091.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
14
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar mechanized cleaning or labour deployment projects
Financial statements or turnover proof for last 3 years
EMD submission proof (online payment or DD/Bank guarantee as specified)
Technical bid documents demonstrating compliance with annexure-based requirements
OEM authorizations or supplier certifications if required by annexures
Any relevant safety or labor compliance certificates
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for mechanized cleaning tender in Jalpaiguri West Bengal 2026
Bidders must submit GST, PAN, experience certificates, financials, and EMD ₹5,73,200. Provide technical compliance with annexures V, VI-A, VI-B, VIII, and demonstrate deployment of 22 unskilled workers for four years, plus weekly waste transport arrangements.
What documents are required for NEFR Kokrajhar cleaning tender 2026
Submit GST registration, PAN, last 3 years' financial statements, experience certificates for similar projects, EMD proof, technical bid, and OEM authorizations if required by annexures. Include safety certificates and labour compliance documents as applicable.
What are the delivery terms for NEFR mechanized cleaning contract
Contract spans four years with weekly biodegradable waste disposal. Variation up to 25% in quantity or duration is allowed before award and after contract issuance; post-award changes require seller consent for scope expansion.
What is the EMD amount and its importance for this tender
EMD is ₹5,73,200. It acts as a security deposit to deter non-responsive bidders. Ensure proper online payment or bank instrument as per tender terms; submit proof with bid submission.
What standards or certifications are required for railway cleaning bids
Look for annexure references requiring compliance with safety norms and potentially ISO/IS standards for cleaning equipment and waste disposal; ensure supplier and workforce meet railway safety requirements and any OEM authorizations if called for.
When is the bidder eligibility for deploying 22 workers over four years
Eligibility requires capacity to maintain a staffing level of 22 unskilled labourers for four years, plus provision of a new mechanized cleaning machine, uniforms, and consumables as per annexures V, VI-A, VI-B, VIII.
What are the cost components to price in annexures for this tender
Pricing includes: cost of uniforms for 22 personnel, cost of a new mechanized cleaning machine, ongoing consumables, solvents, and weekly transport/disposal costs; EMD and total estimated value are specified as ₹5,73,200 and ₹28,66,06,693.73 respectively.
How to verify weekly waste disposal requirements under NEFR tender
Verify annexure VI-B details for solvents and weekly disposal scope; ensure transportation arrangements meet local disposal site requirements and schedule, with records of weekly pickup and transfer notes included in bid documents.