Kendriya Vidyalaya Sangathan A3 Size MFP Tender 2026 India ISO 9001 L3 Printer Procurement
Progress
Key Highlights
- • ISO 9001 certification required for bidder or OEM
- • Dedicated toll-free service support and state‑level service centers within 30 days
- • Option clause allowing ±25% quantity adjustment and corresponding delivery time calculations
- • On-site and extended warranty terms to be provided; exact durations to be confirmed
- • A3 size MFP with scanning, copying, and potential fax functionality; detailed speeds not disclosed
- • Printer connectivity options and monthly duty cycle expected; precise figures not provided
Tender Overview
The procuring organization is Kendriya Vidyalaya Sangathan under the Department of School Education and Literacy. The procurement targets an A3 Size Multifunction Printer (MFP) (Q2 category) to fulfill central government education needs. The tender notes flexible quantity adjustments up to 25% and potential extensions at contracted rates, with delivery calculations tied to original/extended periods and a minimum 30‑day baseline. Unique compliance requires an ISO 9001 certificate and a dedicated service framework, with on-site or carry-in warranty depending on vendor capability. The location is not disclosed in the data, and the estimated value and EMD are not provided, signaling a general government procurement approach for wide deployment. A key differentiator is the combination of MFP features (printing, scanning, copy, fax availability) and service centers across states, with a focus on robust post-sale support.
Technical Specifications & Requirements
- Printing Technology: General category unspecified; references to laser/LED or inkjet options under ISO 24734 testing.
- Type of Printing: Monochrome and/or color capabilities implied by ISO 24734 metrics; detailed speeds not provided.
- Fax Availability: Mentioned as a possible feature; exact requirement not stated.
- OS Compatibility: Compatibility with standard operating systems; exact lists not provided.
- RAM/Storage: RAM in MB and storage capacity in GB are listed, but values are not disclosed.
- Performance Metrics: ISO/IEC 24734 speed tests for A4 (Mono/Colour) are referenced; actual PPM/IPM values not included.
- Duplexing/Copying: Auto duplexing enabled; 2‑sided printing/copying supported.
- Document Handling: Original feeder type, feeder capacity at 75 GSM, bypass tray specs, and main paper trays with total combined capacity requested.
- Connectivity & Duty: Connectivity options and monthly duty cycle required; exact figures not supplied.
- Warranty: On-site warranty in years and extended warranty duration specified but not quantified; ISO 9001: certification required.
- Certification: ISO 9001: certification mandate for bidder or OEM; no BIS/ISI details provided.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity up to 25% during and after contract; extended delivery time computed as (additional/original)×original period, minimum 30 days.
- Service & Support: Bidder/OEM must provide a dedicated toll‑free support line and maintain functional service centers in the state of each consignee; centers must be established within 30 days post award.
- Certification: ISO 9001 certification required; failure to submit required certificates may lead to rejection.
- Warranty: On-site warranty and extended warranty terms expected, though exact durations are not specified here.
- Submission Documents: GST, PAN, experience certificates, financials and OEM authorizations are implied by policy; exact list is not enumerated in this extract.
Key Specifications
-
A3 Size Multifunction Printer (MFP) with potential auto duplexing
-
IS0 9001: certification requirement for bidder or OEM
-
Dedicated service center presence in consignee state; 30-day establishment window
-
ISO/IEC 24734 referenced for speed testing (A4 mono/color) but exact speeds not provided
-
Paper handling: multiple main trays with total capacity at 75 GSM; bypass tray details
-
Original feeder type and capacity for scanning/copying; scanning functions may include 'Scan To' features
-
On-site and extended warranty options to be supplied by bidder
Terms & Conditions
-
25% quantity variation allowance with contracted rates
-
Dedicated service support line and state-wise service centers required
-
ISO 9001 certification mandatory for bidder or OEM
Important Clauses
Payment Terms
Not specified in the provided data; typical government terms apply after delivery and acceptance
Delivery Schedule
Delivery period linked to original last delivery date; extension per option clause with minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; standard LD provisions may apply per contract terms
Bidder Eligibility
-
Proven experience in supplying A3 size MFPs or equivalent office automation equipment
-
Legal entity with GST, PAN; financial stability evidenced by statements
-
ISO 9001 certified bidder or OEM; able to establish service centers in consignees' states
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
65
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Adilabad
Delivery Pincodes
504001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| SURI MARKANDEYULU | 504001,BHAGAT SINGH NAGAR, BESIDE DISTRICT POLICE TRAINING CENTRE, LANDMARK: BEHIND ASHTALAXMI SPINNING MILL | Adilabad | Telangana | 504001 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10088034.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
3 Updates Update
Extended Deadline
16-Nov-2026, 11:30 am
Opening Date
17-Nov-2026, 11:30 am
Update
Update
Extended Deadline
13-Nov-2026, 11:30 am
Opening Date
14-Nov-2026, 11:30 am
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar procurements
Financial statements or balance sheets
EMD/Security deposit documents (if applicable)
Technical bid documents and product specifications
OEM authorization letter (if bidding as dealer/distributor)
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| General Product Information | Description of Stores | A3, Legal and A4 size Multifunction Machine Printer with core function as Print, Scan and Copy with Power Cord/Adapter |
| General Product Information | Printing Technology | Electrophotography/Xerography (Laser/LED) |
| General Product Information | Type of Printing | Monochrome (Black), Colour Or higher |
| General Product Information | Availability of Fax | No |
| General Product Information | Operating System Compatibility | Microsoft Windows, Linux, Mac OS, Microsoft Windows Server |
| Hardware Configuration | RAM Size (MB) | 2048, 2560, 3072, 3584, 4096, 4608, 5120, 5632, 6144, 6656, 7168, 7680, 8192 Or higher |
| Hardware Configuration | Storage Capacity (in GB) | 0, 128, 256, 512, 1024, 320, 640, 500 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) for Laser/LED MFPs | 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) for Laser/LED MFPs | Not Applicable, 15 to 19, 20 to 24, 25 to 29, 30 to 34, 35 to 39, 40 to 44, 45 to 49, 50 to 54, 55 to 59, 60 to 64, 65 to 69, 70 to 74, 75 to 79, 80 to 84, 85 to 89, 90 to 94, 95 to 99, 100 to 104, 105 to 109, 110 to 119, 120 to 129, 130 to 139, 140 to 149, 150 to 159, 160 to 169, 170 to 179, 180 to 189 Or higher |
| Printing Performance | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in IPM) for Inkjet MFPs | Not Applicable Or higher |
| Duplexing & Copying Features | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| Scanning Capabilities | Scan To Functions | Folder, Email |
| Document and Paper Handling | Original Document Feeder Type (For Scanning and Copying) | Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| Document and Paper Handling | Feeder Capacity (Number of Sheets) (For Scanning and Copying) | 41 to 50, 51 to 100, 101 to 150, 151 to 200, 201 to 250, 251 to 300, 301 to 350, 351 to 400 Or higher |
| Document and Paper Handling | Number of Main Paper Tray | 2, 3, 4, 5, 6 Or higher |
| Document and Paper Handling | Total Main Paper Tray Combined Capacity (Number) at 75 GSM | 1001 to 2000, 2001 to 3000, 3,001 to 5,000, 5,001 to 7,000 Or higher |
| Document and Paper Handling | Bypass Tray Facility | Yes Or higher |
| Document and Paper Handling | Bypass Tray Capacity at 75 GSM | 100 to 149, 150 to 199, 200 to 249, 250 to 299, 300 to 349, 350 to 399, 400 to 449, 450 to 499, 500 to 549 Or higher |
| Connectivity and Reliability | Connectivity | USB Port, Ethernet Port, Wi-Fi |
| Connectivity and Reliability | Duty Cycle (Number of Prints/Month) | 1,00,000 to 1,19,999, 1,20,000 to 1,49,999, 1,50,000 to 1,99,999, 2,00,000 to 2,49,999, 2,50,000 to 2,99,999, 3,00,000 to 3,49,999, 3,50,000 to 3,99,999, 4,00,000 to 4,49,999, 4,50,000 to 4,99,999, 5,00,000 to 5,49,999, 5,50,000 to 5,99,999 Or higher |
| Certification and Warranty | On Site Warranty (in Year) | 1 Or higher |
| Certification and Warranty | Extended Warranty (in Years) over and above standard warranty | 1, 2, 3, 4 Or higher |
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for Kendriya Vidyalaya A3 MFP tender in India 2026
Bidders should ensure ISO 9001 certification, submit GST, PAN, financials, experience certificates, and OEM authorization. Ensure service center coverage in consignee states, provide dedicated support, and plan for a 25% quantity variation per the option clause.
What documents are required for A3 MFP tender submission in India
Submit GST certificate, PAN card, experience certificates for similar MFPs, financial statements, EMD documents if applicable, technical compliance documents, and OEM authorizations. Ensure all certificates align with the buyer's ATC terms and tender conditions.
What are the technical specifications for A3 MFP in this tender
Expect features including auto duplexing, scanning-to functions, multiple paper trays with 75 GSM capacity, bypass tray, and on‑site/extended warranty. Exact speeds (PPM/IPM) and RAM/storage values are not disclosed here but will be defined in the final bid document.
When is the delivery window for Kendriya Vidyalaya printer bid 2026
Delivery timeline links to the original delivery order date; the option clause may extend time based on additional quantity, with a minimum 30‑day extension and proportional calculations.
What is the role of ISO 9001 in this printer procurement
ISO 9001 certification is mandatory for the bidder or OEM; it ensures a standardized quality management system is in place, impacting eligibility and acceptance of bids for the A3 MFP procurement.
What is the bidder’s warranty obligation for on-site service
Bidders must provide on-site warranty terms and an extended warranty option; exact durations are to be specified in the bid response and aligned with purchaser requirements.
What are the service center requirements for this tender
Bidder must have functional service centers in the state of each consignee; if not present, centers must be established within 30 days of award, with documentation submitted before payment release.
What is the meaning of 25% option clause in this tender
The purchaser may increase or decrease quantity by up to 25% at contracted rates; delivery time adjusts proportionally to the original schedule, subject to a minimum 30 days extension.