Panchayati Raj Department Bihar High Mast Lighting Tower Tender 2026 LED Flood Lighting System
Bid Publish Date
18-Oct-2026, 9:16 am
Bid End Date
28-Oct-2026, 10:00 am
Location
Progress
Key Highlights
- • Specific brand/OEM requirements: Not specified in tender data
- • Technical certifications/standards: Not specified in tender data
- • Special conditions: 25% quantity variation clause; extended delivery period mechanics
- • Important eligibility criteria: Not explicitly listed in provided data
- • Warranty/AMC requirements: Not specified
- • Penalty/Performance bond details: Not specified
- • Delivery/Installation requirements: Delivery period starts after original order; extended period rules apply
- • Unique conditions: BOQ contains zero items; implies need for flexible technical and commercial bid
Tender Overview
The Bihar Panchayati Raj Department invites a procurement opportunity for a High Mast Lighting Tower suited for large area illumination, featuring an LED Flood Lighting System. While the BOQ contains zero items and explicit quantity/value figures are not disclosed, the tender includes a flexible option clause allowing +/-25% quantity adjustment and extended delivery timelines. The organization seeks a robust, durable lighting solution capable of covering expansive rural precincts, with emphasis on reliable LED performance and safe installation in district-level projects. The unique differentiator is the option to modify order quantities during contract execution, at contracted rates, necessitating clear supplier planning for scalability. The tender is positioned in the context of Bihar state procurement for rural infrastructure enhancement.
Technical Specifications & Requirements
- Product category: High Mast Lighting Tower with LED Flood Lighting System for large-area illumination
- No explicit technical specifications or BOQ items provided in the tender data
- Key procurement terms focus on quantity flexibility: option to increase/decrease quantity up to 25% of bid/contract quantity
- Delivery period mechanics: begins after the last date of the original delivery order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- The tender emphasizes compliance with contracted rates during any extended delivery window and reserves extension rights to the original delivery period
- No specific standards, certifications, or performance metrics are stated in the available data
Terms, Conditions & Eligibility
- Quantity option clause up to 25% during placement and currency of contract
- Delivery timelines governed by last-date-of-original-delivery order; extended-period time calculation applies
- Bidders must comply with option-clause delivery mechanics and pricing contiguous to contracted quantity
- No explicit EMD, warranty, payment terms, or eligibility criteria provided in the data
- Organization: Panchayati Raj Department, Bihar; procurement relates to rural infrastructure lighting projects
Key Specifications
-
Product/service names: High Mast Lighting Tower with LED Flood Lighting System for large-area illumination
-
Quantities/Value: Not disclosed in BOQ; quantity flexibility up to 25%
-
Delivery/Installation: Delivery period starts after original delivery order; extended-time calculation and minimum 30 days
-
Experience: Required to demonstrate capability in similar lighting infrastructure (implied in context)
-
Quality/Compliance: No explicit standards listed in the data; bidders should assume standard rural lighting norms
Terms & Conditions
-
Option Clause: +/- 25% quantity adjustment at contracted rates
-
Delivery: Original delivery period with possible extension based on order variation
-
Documentation: Submit GST, PAN, experience, financials and technical bids
Important Clauses
Delivery Schedule
Delivery period begins from the last date of the original delivery order; additional time = (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Option to Increase/Decrease Quantity
purchaser may increase/decrease quantity up to 25% of bid/contract quantity at the time of contract placement and during the currency of the contract at contracted rates
Compliance with Bid Terms
Bidders must comply with option clause, delivery mechanics, and pricing for extended periods
Bidder Eligibility
-
Demonstrated experience in supplying high mast lighting or LED flood lighting systems
-
Financially stable with verifiable turnover (as applicable); provide financial statements
-
Compliance with Indian procurement norms and ability to execute scalable orders under 25% variation
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
High Mast Lighting Tower for large area with LED Flood Lighting System (Q3)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Begusarai
Delivery Pincodes
851116
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Yadu Nandan Thakur | 851116,malihpursouth,barauni | Begusarai | Bihar | 851116 | 1 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-10053933.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
5
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar rural-lighting or large-area illumination projects
Financial statements or turnover proof for the past 2-3 years
EMD submission proof (if required by bidder’s term)
Technical bid documents demonstrating LED flood lighting capability
OEM authorizations orManufacturer's authorization letter (if applicable)
Frequently Asked Questions
How to bid for High Mast Lighting Tower tender in Bihar 2026?
Bidders should prepare a technical bid showing LED flood lighting capability and a commercial bid demonstrating price per unit. Ensure GST, PAN, experience certificates, and financial statements are ready. The tender allows a +/-25% quantity variation and requires adherence to delivery terms with extended-period calculations.
What documents are required for the Bihar lighting tender submission?
Required documents include GST registration, PAN card, experience certificates for similar projects, financial statements for 2-3 years, EMD proof (if applicable), technical bid for LED systems, and OEM authorization letters if not the manufacturer, to validate eligibility.
What are the delivery terms for the Bihar lighting tender?
Delivery starts after the last date of the original delivery order. If quantity increases, the extra time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum extension of 30 days, and the purchaser may extend within the original delivery window.
What standards or certifications are required for Bihar LED lighting bid?
Specific standards are not listed in the tender data. Bidders should ensure compliance with general Indian lighting norms, present LED flood lighting specifications, and include any relevant certifications from the OEM or third-party labs if available.
How is the EMD handled for the Bihar lighting tender?
The tender data does not specify a fixed EMD amount. Bidders should confirm the exact EMD requirement in the final corrigendum and prepare an online or DD-based deposit, as per the organized procurement guidelines.
What if BOQ items are not listed in the Bihar tender data?
With zero BOQ items, bidders must submit a comprehensive technical proposal for the High Mast Lighting Tower and LED system, plus a price offer aligned to potential quantity variations and contract terms outlined in the option clause.
Are OEM authorizations required for the Bihar lighting procurement?
If the bidder is not the original manufacturer, an OEM authorization letter is typically required to prove manufacturing rights for the LED lighting tower and components, ensuring warranty support and after-sales service.
What is the scope of quantity variation in this tender?
The purchaser may adjust quantity by up to 25% of the bid/contract quantity at the time of order placement and during contract currency, at contracted rates, requiring bidders to plan scalable supply chains.