Mahanadi Coalfields Limited Sambalpur Odisha A3 Size Multifunction Printer Tender 2026 - SITC, ISO/IEC Certificates
Progress
Key Highlights
- • Dedicated/toll-free service support line and escalation matrix requirement for MFP maintenance
- • EMD amount explicitly stated: ₹62,000; SITC scope with installation and commissioning
- • No BOQ specifications provided; bid must rely on standard A3 MFP capabilities and government delivery norms
- • ATC Document required; compliance with uploaded certificates per tender terms
- • Location-specific procurement: Sambalpur, Odisha under Mahanadi Coalfields Limited
Tender Overview
Organization: Mahanadi Coalfields Limited, under Coal India Limited, invites bids for an A3 Size Multifunction Printer (MFP) category, located in Sambalpur, Odisha. The scope covers Supply, Installation, Testing and Commissioning (SITC) of the printer, with an estimated value of ₹5,026,510 and an EMD of ₹62,000. The procurement emphasizes a complete SITC package and robust after-sales support with a dedicated service helpline. A key differentiator is the requirement for an escalations matrix for service and a formal ATC document uploaded by bidders. This opportunity targets vendors delivering turnkey MFP solutions in a government procurement setting.
Technical Specifications & Requirements
- Product/Service: A3 Size Multifunction Printer (MFP) with SITC scope (supply, installation, testing, commissioning).
- Estimated value: ₹5,026,510; EMD: ₹62,000.
- Location: Sambalpur, Odisha (768001); procurement by Mahanadi Coalfields Limited.
- Scope detail: SITC of goods; post-installation service support with dedicated toll-free contact; escalation matrix required.
- Certificates/Compliance: Bidder must upload required certificates as per ATC and Corrigendum; OEM support may be required. No technical specs provided in BOQ; rely on standard MFP capabilities and service readiness.
- Installation & Support: Commissioning included; service hotline and escalation protocol required from bidder/OEM.
Terms, Conditions & Eligibility
- Scope and terms: All costs included in bid price; SITC as specified.
- Service support: Dedicated toll-free number and escalation matrix to be provided.
- ATC/Certificates: Upload all required documents per bid, ATC, and corrigenda; non-compliance may lead to rejection.
- Payment terms: Not explicitly stated; bidders should expect standard government payment cycles post-installation and acceptance.
- Documentation: Ensure GST, PAN, experience certificates, and OEM authorizations are ready for submission as per tender conditions.
- Delivery timeline & penalties: Not specified; bidders should seek clarity during bid submission and propose a feasible SITC schedule with acceptance criteria.
Key Specifications
-
Product/Service: A3 Size Multifunction Printer (MFP)
-
Estimated Value: ₹5,026,510; EMD: ₹62,000
-
Scope: Supply, Installation, Testing and Commissioning
-
Location: Sambalpur, Odisha
-
Service Requirement: Dedicated toll-free support with escalation matrix
Terms & Conditions
-
EMD amount and SITC scope with installation and commissioning
-
Upload of ATC documents and certificates; compliance required
-
Dedicated service helpline and escalation structure must be provided
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government payment cycles post-acceptance
Delivery Schedule
Delivery and installation timeline to be proposed by bidder; seek clarity during bid submission
Penalties/Liquidated Damages
Penalties not described; bidders should inquire about LD terms and acceptance criteria during clarification
Bidder Eligibility
-
Experience in SITC of A3/MFP devices within government or large-scale enterprises
-
Tax compliance with GST and corporate registrations
-
Evidence of OEM authorization or corroborated service capability
Tender Data
Bid Details
Quantity
31
Category
A3 Size Multifunction Printer (MFP)
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
A3 Size Multifunction Printer (MFP) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
4
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Sambalpur
Delivery Pincodes
768020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anish Kuriakose | 768020,MAHANADI COALFIELDS LIMITED, AT / PO - JAGRUTI VIHAR, BURLA | Sambalpur | Odisha | 768020 | 9 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9811694.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar SITC of MFPs
Financial Statements (last 3 years) or Turnover proof
Bid Security/EMD submission receipt for ₹62,000
Technical Compliance Certificates and OEM Authorization (if applicable)
ATC-compliant Bid Document and Corrigendum acknowledgments
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for A3 MFP tender in Sambalpur Odisha 2026
Bidders must submit GST, PAN, and experience certificates, plus EMD ₹62,000. Provide OEM authorizations if required, and upload ATC documents. Ensure SITC scope is clearly described, including installation, testing, and commissioning. Clarify service support details and escalation matrix in the bid.
What documents are required for MFP tender in Sambalpur
Submit GST certificate, PAN card, 3-year financial statements, experience certificates for similar SITC projects, EMD receipt of ₹62,000, OEM authorization, and technical compliance certificates per ATC. Include the bid document and Corrigendum acknowledgments where applicable.
What are the technical specs for A3 MFP tender in Odisha
No explicit BOQ specs are provided; bidders should propose standard A3 MFP capabilities: print, copy, scan, fax,Scan-to-email/FTP, network connectivity, and compatibility with government IT policies. Emphasize SCMS and secure print features if required.
When is the EMD required for the MFP procurement
EMD amount is ₹62,000; submit via online or demand draft per tender instructions. Ensure EMD validity covers the bid submission and evaluation period, and link it to the official bid security format in the ATC.
What are the service terms for MFP procurement in Sambalpur
Bidders must provide a dedicated toll-free service line and an Escalation Matrix for service support. Include response times, on-site visit SLAs, and OEM-backed maintenance coverage to ensure uptime during the warranty and AMC periods.
What standards must be met for the printer bid in Odisha
No specific standard is listed; bidders should ensure ISO/IEC aligned security and interoperability practices, and provide OEM certifications. Attach ISI/ISI-like certifications if requested in ATC and ensure cyber/print security compliance in the submission.