Hmt Machine Tools Limited Thinner for Cellulose Nitrate Paints IS 5667 (Q3) Tender Ernakulam Kerala 2026
Progress
Tender Overview
Hmt Machine Tools Limited, under the Department of Heavy Industry, invites bids for a thinner for cellulose nitrate based paints and lacquers conforming to IS 5667 (Q3). No BOQ items are listed; the tender focuses on a single product category with potential quantity fluctuation up to 25% of bid quantity. The procurement location is Ernakulam, Kerala (682001). Bidders must demonstrate at least 3 years of regular manufacture/supply to government entities and provide product data sheets for verification. Special attention is given to non-obsolescence and OEM support terms. Unique factors include option-based quantity adjustments and delivery-time calculations tied to the original delivery period, with a minimum extension rule and GST considerations handled by bidders. This tender emphasizes responsible procurement and compliance with data-sheet verification.
Technical Specifications & Requirements
- Product: thinner for cellulose nitrate paints & lacquers (V2)
- Standard: IS 5667 (Q3) compliant
- Delivery concept: quantity option up to 25% of bid quantity; delivery period adjusts proportionally with minimum 30 days
- Data sheet: mandatory upload; must match offered parameters to avoid rejection
- Experience: bidder or OEM must have supplied similar category products to Central/State Govt or PSU for 3 years prior to bid opening
- GST: bidder to handle GST; reimbursement as per actuals or applicable rate, whichever is lower, within quoted GST%
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable
- Hazardous materials: adhere to transport/handling/safety regulations
Terms, Conditions & Eligibility
- EMD/tender security: not specified in data; bidders must comply with standard vendor code creation (PAN, GSTIN, cancelled cheque, EFT mandate)
- Clause on obsolescence: product must have at least 3 years residual market life; not declared end-of-life by OEM
- Data sheet verification: mismatches may lead to bid rejection
- Government engagement: must have prior experience with Central/State Govt or PSU contracts
- Payment/GST: GST handled by bidder; reimbursement as per actuals or lower cited rate
- Delivery: original delivery period governs option extension calculations, with minimum 30 days
- Commercial terms: quantity variation and extended delivery period governed by option clause
Key Specifications
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Product name: thinner for cellulose nitrate paints and lacquers (V2)
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Standard: IS 5667 (Q3) compliant
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Delivery option: +25% quantity at contract rate; delivery period adjusts; minimum 30 days
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Data sheet: required and must match offered specs
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Experience: 3 years in govt/PSU supply of similar category
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GST: bidder responsible; reimbursement as per actuals or quoted rate
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Hazard handling: comply with regulations for transportation and safety
Terms & Conditions
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Option clause allows ±25% quantity change at contract time and during currency
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Must provide data sheet and ensure parametric match with bid
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3 years govt/PSU supply experience required
Important Clauses
Payment Terms
GST handling by bidder; reimbursement as actuals or applicable rate; no fixed GST burden on buyer
Delivery Schedule
Delivery period starts from last date of original delivery order; extension formula based on (Increased quantity ÷ Original quantity) × Original delivery period, min 30 days
Penalties/Liquidated Damages
Not specified in provided terms; standard governance implies adherence to delivery schedule and contract terms
Bidder Eligibility
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3 years experience in manufacturing/supplying similar category products to central/state govt or PSU
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Not under liquidation, court receivership, or bankruptcy
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Not declared end-of-life by OEM for the offered product within the residual market life
Tender Data
Bid Details
Quantity
400
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
3
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
Yes (Arbitration clause document) as per DoE OM No.F.1/2/2024-PPD dated 03.06.2024 Arbitration should not be routinely included in contracts
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Thinner for Cellulose Nitrate Based Paints and Lacquers(V2) conforming to IS 5667 (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Ernakulam
Delivery Pincodes
683503
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Linto P Anto | 683503,HMT colony PO | Ernakulam | Kerala | 683503 | 400 | 30 | - |
Authority Records
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Documents 4
GeM-Bidding-9959925.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
Data Sheet of the product offered
Evidence of prior government/PSU supply (contracts, purchase orders) for 3 years
OEM authorization (if applicable)
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for Ernakulam thinner IS 5667 Q3 tender in 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and the product Data Sheet. Provide proof of 3 years govt/PSU supply experience, and OEM authorization if applicable. Ensure IS 5667 (Q3) compliance and match datasheet parameters to avoid rejection; follow option-clause quantity rules.
What documents are required for IS 5667 Q3 thinner procurement in Kerala
Required documents include PAN, GSTIN, cancelled cheque, EFT mandate, product Data Sheet, and government supply contracts demonstrating 3 years of experience. OEM authorization is needed if the supplier is not the OEM. Ensure data sheet matches offered product specifications.
What are the technical specifications for IS 5667 Q3 thinner in this bid
The product must be a thinner for cellulose nitrate paints and lacquers, conforming to IS 5667 (Q3). Data sheet must align with the offered parameters; no additional technical specs were provided beyond standard IS 5667 (Q3) compliance.
What is the delivery time frame under the option clause for this tender
Delivery period starts from the last date of the original delivery order. If the option clause is exercised, additional time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days; the purchaser may extend up to the original delivery period.
What are the eligibility criteria for bidders in this govt tender
Eligibility requires at least 3 years of continuous govt/PSU supply of similar products, non-obsolete status, and financial stability. Bidders must not be in liquidation or bankruptcy and must provide relevant contracts and certifications to support the claim.
How is GST handled for this Hmt Machine Tools Limited procurement in Kerala
GST is the bidder’s responsibility; reimbursement will be based on actuals or the lower of the quoted GST percentage. The buyer does not bear sole GST responsibility; ensure GST compliance and invoicing accordingly.
Where to find the data sheet requirements for the thinner bid in Ernakulam
The data sheet must be uploaded with the bid and must align with the offered product specifications. Any mismatch can lead to rejection; ensure the data sheet clearly reflects IS 5667 (Q3) compliance and product performance parameters.
What is the project location and organization for this procurement in 2026
The procurement is by Hmt Machine Tools Limited under the Department of Heavy Industry, located in Ernakulam, Kerala (682001). The product category is thinner for cellulose nitrate paints and lacquers (V2) conforming to IS 5667 (Q3).