Gujarat State Civil Supplies Corporation Limited Toner Cartridges Tender Mahesana Gujarat 2026 - IS/ISO Standards & 25% Quantity Flexibility
Progress
Tender Overview
The opportunity is issued by the Gujarat State Civil Supplies Corporation Limited for the procurement of toner cartridges / ink cartridges / printer consumables in MAHESANA, GUJARAT (382165). Estimated value is ₹89,985. The scope includes supply, installation, testing and commissioning of goods with a 25% quantity flex option at contract, and delivery timelines aligned to original delivery periods. A dedicated service framework is required, including toll-free support and a functional service center in the state, to ensure timely servicing and defects rectification. The tender emphasizes scalable quantities, contingent on contract performance, and requires readiness to establish a service center within 30 days of award where not present. This bid targets vendors capable of nationwide post-sale support and compliant with local service obligations. The distinguishing factor is the combination of consumables, clear SLA expectations, and the option to adjust quantities during the contract lifecycle, all anchored by a government procurement process in Gujarat.
- Organization: Gujarat State Civil Supplies Corporation Limited
- Product/Service: Toner/ink cartridges and printer consumables
- Location: Mahesana, Gujarat
- Estimated Value: ₹89,985
- Key differentiator: 25% quantity variation and service-center deployment requirement
- Unique aspect: Scope includes supply, installation, testing and commissioning of goods with service SLAs
Technical Specifications & Requirements
- Product category: Toner cartridges / printer consumables
- Delivery framework: Supply, Installation, Testing and Commissioning (SITC) of goods
- Warranty/SLAs: Adequate dedicated service personnel; time-bound service requests; SLAs as per bid clause
- Service support: Dedicated toll-free service line for bidder/OEM
- Service centers: Functional center in each Consignee’s state; if absent, establishment within 30 days of award with documentary evidence required for payment
- Option clause: Quantity may be increased up to 25% of bid/contract quantity during and after award; delivery period adjusts using a specific formula with a minimum 30 days
- Delivery period: Commences from last date of original delivery order; extensions based on the option clause
- Scope notes: All cost components included in bid price; no separate charges for SITC
Terms, Conditions & Eligibility
- EMD: Not explicitly stated in the provided terms; bidders should monitor tender portal for updates
- Delivery: Original delivery period adhered to; extended periods computed with minimum 30 days
- Warranty: Adequate deployment of service personnel for warranty servicing; SLA adherence
- Service centers: Must have or establish in-state service centers within 30 days of award; payment conditioned on documentary proof
- Payment terms: Not detailed in the terms; typical govt norms may apply; bidders should seek clarity during bid submission
- Documents: Submit service capability documents, GST, PAN, and OEM authorizations if applicable; ensure compliance with state service obligations
- Compliance: Adhere to option clause, delivery adjustments, and SITC scope as specified
Key Specifications
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Toner cartridges / ink cartridges for printers
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Scope includes Supply, Installation, Testing and Commissioning (SITC) of goods
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Delivery period aligned to original delivery order; option to extend
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Dedicated service personnel and toll-free service support
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Functional service center requirement in-state; 30-day establishment window
Terms & Conditions
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25% quantity variation allowed during contract and currency; delivery timing adjustments.
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Dedicated technical service personnel and SLA-based warranty servicing required.
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In-state service center presence; establishment within 30 days if not existing.
Important Clauses
Payment Terms
Payment terms are not fully specified; bidders should seek explicit terms during bidding while ensuring compliance with 30-day invoicing norms and service-centre proof.
Delivery Schedule
Delivery period starts from the last date of the original delivery order; option clause allows extended delivery proportional to extra quantity with minimum 30 days.
Penalties/Liquidated Damages
Not specified in data; bidders should confirm LD provisions and SLA penalties during bid clarifications.
Bidder Eligibility
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Proven experience supplying toner cartridges or printer consumables to government or large-scale buyers
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Demonstrated ability to establish or maintain in-state service centers in Gujarat
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Financial capacity evidenced by latest financial statements and statutory registrations
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
2
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Mahesana
Delivery Pincodes
384001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Tarpara Mansi Gulabbhai | 384001,District Supply Mamltdar office. Bahumali Building, Ground floor, mehsana | Mahesana | Gujarat | 384001 | 15 | 15 | - |
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Documents 2
GeM-Bidding-9852664.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar toner cartridge supply
Financial Statements (last 2-3 years) or turnover proof
EMD document (as applicable on portal updates)
Technical bid documents showing product compatibility
OEM Authorization/Authorization letters (if applicable)
Proof of Functional Service Center in Gujarat or plan to establish within 30 days
Any certifications related to printer consumables (if specified by buyer)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for toner cartridges tender in Mahesana Gujarat 2026?
Bidders should register on the GeM portal, verify category as toner cartridges, upload GST and PAN, provide turnover and experience certificates, submit OEM authorizations if required, and ensure in-state service center readiness. Ensure compliance with the 25% quantity option and SITC scope.
What documents are required for Gujarat toner procurement bid 2026?
Submit GST certificate, PAN card, last 2-3 years financial statements, experience certificates for similar supplies, OEM authorization letters, and service capability documents, plus proof of in-state service center or plan to establish within 30 days of award.
What are the delivery terms for the toner cartridge tender in Gujarat?
Delivery period begins after the last date of the original delivery order; extension is permitted for up to 25% additional quantity with a minimum 30 days extension; ensure timely SITC and service support as per SLA.
What are the service center requirements for Gujarat toner bid 2026?
Bidder must have a functional service center in Gujarat; if not present at bidding, establishment within 30 days post-award is required, with documentary evidence accepted for payment release.
What is the importance of the 25% quantity option in this tender?
The purchaser may increase order quantity by up to 25% during contract, including during currency, with rates kept constant; delivery timelines adjust using the defined formula and minimum 30 days extension.
Are there any warranty and service SLAs for this toner procurement?
Yes, dedicated technical service personnel must be deployed, with time-bound attendance to service requests; SLA details are to be defined in the bid and must be complied with during the warranty period.