Western Coalfields Limited 12 Meter High Mast Towers with 06 Nos 400W LED Flood Lights Tender Chandrapur Maharashtra 2026
Bid Publish Date
18-Oct-2026, 12:44 am
Bid End Date
28-Oct-2026, 11:00 am
EMD
₹66,500
Location
Progress
Tender Overview
Western Coalfields Limited invites bids for the supply, installation, testing and commissioning of 12 Meter High Mast Towers with 06 Nos of 400W LED flood lights at multiple Chandrapur opencast mines in Maharashtra. Estimated value not disclosed; EMD is ₹66,500. Scope includes delivery, installation, and commissioning at designated Western Coalfields Ltd. locations (Durgapur, Chandrapur areas) with option to increase quantity up to 25% during contract and during currency at contracted rates. Invoices must be raised in the consignee’s name with the consignee GSTIN. OEM warranty certificates are required at delivery, and supplier must establish service centres across India for after-sales support. Unique delivery windows depend on original delivery orders and extended periods as per option clause. This tender focuses on robust outdoor lighting infrastructure with 12m mast towers and integrated LED flood lighting to enhance mine site illumination and safety.
Technical Specifications & Requirements
- Product: 12 Meter High Mast Towers with 06 Nos of 400W LED Flood Lights
- Scope: Supply, Installation, Testing and Commissioning (SITC) of goods
- Delivery & Installation Locations: Western Coalfields Ltd. mines at Chandrapur area; multiple sites including Durgapur Open Cast Mines, Chandrapur; user department area in Chandrapur
- EMD/Payment: ₹66,500; payment via RTGS/online with proof of transfer; invoice in consignee name with GSTIN
- Warranty & After-Sales: OEM warranty certificates at delivery; routine maintenance and service centres required; ensure on-ground after-sales support in INDIA
- Delivery Timeframe: Delivery period defined by original delivery order; option to extend time proportionally up to original delivery period; minimum extension rule 30 days
- Option Clause: Quantity may increase up to 25% of bid quantity during contract and currency at contracted rates
- Other Terms: Detailed ATC clauses applied; installation, commissioning and training responsibilities included if within scope
Terms, Conditions & Eligibility
- EMD: ₹66,500 via online RTGS/NEFT to WARDHA VALLEY AREA account; proof of payment to be uploaded
- Warranty: OEM warranty certificates required; rectification of breakdown during guarantee; service centres nationwide
- Delivery: Installation/commissioning at specified Western Coalfields Ltd. sites in Chandrapur area; delivery start linked to original order dates
- Invoicing: Invoice in consignee name; GSTIN of consignee only
- Option Clause: 25% quantity increase/decrease allowed; time extensions governed by formula (increased quantity/original quantity) × original delivery period with minimum 30 days
- ATC/ATC Clauses: Applicable as per buyer added terms; bid must comply with all conditions
- Documentation: Submission of OEM authorization and after-sales service details required
- Warranty/Performance: After-sales support and maintenance network must be functional across India
Key Specifications
-
Product: 12 Meter High Mast Tower with 06 Nos of 400W LED Flood Lights
-
Scope: Supply, Installation, Testing and Commissioning (SITC)
-
Delivery/Installation: At Western Coalfields Ltd. mines in Chandrapur area
-
EMD: ₹66,500; payment via RTGS/online; invoice in consignee name with GSTIN
-
Warranty & Service: OEM warranty certificates required; nationwide service centres in INDIA
-
Option: Quantity may be increased/decreased by up to 25% during/after contract
-
Delivery period: Governed by original delivery order; extended period rules apply (minimum 30 days)
Terms & Conditions
-
Key Term 1: EMD of ₹66,500 via online RTGS/NEFT to specified WCL account
-
Key Term 2: Invoicing must be in consignee name with consignee GSTIN
-
Key Term 3: 25% quantity variation during/within contract at contracted rates
Important Clauses
Payment Terms
EMD paid online; invoice in consignee name; payment terms tied to delivery/completion per contract
Delivery Schedule
Delivery period starts from last date of original delivery order; option extensions subject to minimum 30 days
Penalties/Liquidated Damages
Liquidated damages as per standard terms; specifics not disclosed in provided data
Bidder Eligibility
-
Experience in SITC of high mast lighting or similar outdoor lighting installations
-
Financial capability to support project scope (annual turnover not specified; provide evidence)
-
Authorized OEM/Channel partner for 400W LED flood lights and 12m mast towers
-
Nationwide after-sales service capability with regional service centres
Tender Data
Bid Details
Quantity
19
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
12 Meter High Mast Towers With 06 Nos Of 400w Led Flood Lights
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
14
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
Chandrapur
Delivery Pincodes
442403
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Surya Ramakrishnan | 442403,Regional Stores, WCL, Durgapur Opencast, P.O. DURGAPUR Distt Chandrapur, ( M.S)Pin 442 403 | Chandrapur | Maharashtra | 442403 | 19 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 4
GeM-Bidding-10053882.pdf
Main Document
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates showing prior SITC of high mast towers or similar lighting installations
Financial statements (as required by terms)
EMD submission proof (online RTGS/NEFT receipt)
Technical bid documents and method statement
OEM authorizations or channel partner certificates
Service centre details for after-sales support
Frequently Asked Questions
How to bid for Chandrapur high mast tender in 2026?
Bidders should submit GSTIN, PAN, EMD ₹66,500 via RTGS/online, OEM authorizations, and experiences certificates for SITC of 12m high mast towers with 6x400W LEDs. Include service center details and ensure invoicing in consignee name with GSTIN. Follow the 25% quantity option terms and delivery requirements.
What documents are required for WCL lighting procurement in Chandrapur?
Required documents include GST certificate, PAN, prior SITC experience certificates, financial statements, EMD proof, technical bid, OEM authorization, and after-sales service details with nationwide service centers. Invoices must reflect consignee name and GSTIN; provide RTGS payment proof.
What are the technical specs for the 12m mast tower with 400W LEDs?
Specs specify a 12 meter high mast tower supporting 6 nos of 400W LED flood lights. The scope covers supply, installation, testing and commissioning. Warranty is OEM-based; service centers must be established in INDIA for after-sales support; delivery at Chandrapur area mines as per order.
When can quantity be increased under the option clause for this tender?
The purchaser may increase ordered quantity up to 25% of bid quantity during contract and currency at contracted rates. Additional time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What is the EMI/EMD payment method for this WCL tender?
EMD of ₹66,500 is payable via online RTGS/NEFT to the WARDHA VALLEY AREA account. Bidder must upload scanned proof of transfer with the bid; ensure the transaction mentions the bid number and bidding entity in the details field.
What are the invoicing requirements for the Western Coalfields lighting bid?
Invoices must be raised in the consignee’s name with the consignee GSTIN. Include RTGS/online payment proof, and ensure invoices reflect the exact project sites in Chandrapur area as per delivery orders.
What delivery locations are specified for installation under this tender?
Delivery/installation addresses include Western Coalfields Ltd. sites in Chandrapur area: DURGAPUR OPENCAST MINES, CHANDRAPUR BHATADI OPENCAST MINES, CHANDRAPUR HLSA OPENCAST MINES, and other sites specified by user department within Chandrapur area.
What warranty and after-sales support are required for the LED mast project?
OEM warranty certificates must be submitted at delivery. Supplier must guarantee repair during the warranty period and establish service centres nationwide with contact details for after-sales support in India.