Rural Development Department Bihar Exercise Books Tender SITAMARHI IS 5195 Q4 2026
Progress
Tender Overview
The Rural Development Department Bihar invites bids for Exercise Books conforming to IS 5195 (Q4) to be supplied in SITAMARHI, BIHAR 843301. Essential scope includes supplying IS 5195 compliant exercise books with requirements for sample submission, ISO certification, and adherence to delivery timelines. Bidders must be prepared for a potential quantity adjustment of up to 25% during contract execution and to extend delivery periods proportionally. The procurement emphasizes proximity for repair support and supplier eligibility assessment through physical demonstration. The opportunity prioritizes local dealers with capable service networks and compliance with GST norms. The award will hinge on compliance, documented experience, and delivery readiness under the ATC terms. The bid emphasizes sample submission and bank mandate for e-payment, signaling a formal, standards-driven approach to public procurement in rural development. The procurement context is to equip Panchayats with standardized exercise books across targeted rural grids, ensuring timely availability and quality adherence. Key differentiators include strong emphasis on ISO certification, sample prequalification, and the option-driven delivery window extension if quantities rise. Unique attributes comprise mandatory physical display of goods in Panchayats and nearest-dealer preference for repair logistics.
Technical Specifications & Requirements
- Product: IS 5195 conforming exercise books (Q4)
- Quantity/Scope: Not specified; procurement reserves up to 25% quantity variation
- Standards/Certifications: ISO certificate, IS 5195 compliance, GST registration / GSTR-3B filing
- Quality/Testing: Mandatory sample submission before bid end date; physical demonstration in Panchayats
- Delivery/Support: Delivery timeline linked to order date with option-time extension; nearest dealer for repair support
- Eligibility: Sample provision, authorization certificate, turnover documentation, and bank mandate for e-payment
- Additional: 2-year warranty preference; PAN/UID self-attestation
Terms, Conditions & Eligibility
- EMD/Deposit: Not specified; ATC lists documentary requirements (PAN, GST compliance, turnover certificates)
- Delivery Extension: Option to increase quantity by up to 25%; extended delivery time proportional to quantity change
- Payment Terms: e-payment via bank mandate; bank-authority signatories required
- Documentation: GST returns (current year, GSTR-3B), turnover certificates for last 3 years, ISO certificate, OEM authorization
- Warranty: 2-year warranty preference for nearest dealer; repair support emphasis
- Sample Requirement: Mandatory sample submission before bid closure; need for physical demonstration in Panchayat
- Eligibility Assessment: Eligibility to be determined after physical product display and document verification
- Delivery Location: Goods shown physically in Panchayat premises; eligibility assessment conducted onsite
Key Specifications
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Product/service names: Exercise Books conforming to IS 5195 (Q4)
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Quantities: 25% quantity variation allowed
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Standards: IS 5195; ISO certificate preferred
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Delivery: Timelines tied to original delivery order; extended time calculation
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Warranty: Preference for 2-year warranty with nearest dealer for repairs
Terms & Conditions
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Option clause allows 25% quantity increase during contract
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Sample submission is mandatory before bid closing
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GSTIN, PAN, turnover proof, and ISO certificates required
Important Clauses
Payment Terms
Bank mandate required for e-payment; terms align with public procurement norms
Delivery Schedule
Delivery period commences from last date of original delivery order; time extension proportional to quantity change
Penalties/Liquidated Damages
Not explicitly specified; ATC implies evaluation on compliance and delivery
Bidder Eligibility
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Must provide ISO / IS 5195 conformity evidence
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Last 3 years turnover documentation showing financial capacity
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Authorized dealer certificate for OEM (if applicable)
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
165 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
2
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Exercise Books Conforming to IS 5195 (Q4)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Sitamarhi
Delivery Pincodes
843318
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Jitendra Kumar Jha | 843318,BLOCK OFFICE BOKHRA | Sitamarhi | Bihar | 843318 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-9847457.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST certificate
PAN card
Experience certificates (similar work)
Financial statements for last 3 years
EMD/Security deposit (noted but amount not specified)
Technical bid documents
ISO certificate (if available)
Authorization Certificate (OEM/authorized dealer)
Bank Mandate for e-payment
GSTR-3B (current year)
Sample submission record
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for SITAMARHI exercise books tender in Bihar 2026
Bidders must submit GST registration, PAN, turnover certificates for the last 3 years, ISO certificate, and OEM authorization. Include sample submission and bank mandate for e-payment. Follow IS 5195 compliance and ensure physical product demonstration at Panchayat premises before final evaluation.
What documents are required for IS 5195 conforming books tender in Bihar
Required documents include GST certificate, PAN, turnover certificates, ISO certificate, OEM authorization, bank mandate for e-payment, and recent GSTR-3B. Also provide experience certificates for similar work and a mandatory product sample for prequalification.
What are the delivery terms for the 25% quantity option in Bihar tender
The buyer may increase quantity up to 25% during contract. Delivery time adjusts proportionally: (additional quantity ÷ original quantity) × original delivery period, with a minimum of 30 days, and may extend up to the original delivery period.
What standards and certifications are required for the Bihar books tender
Bidders must provide IS 5195 conformity evidence for exercise books, and an ISO certificate if available. Proximity dealer preference applies for repairs, and GST compliance with current Returns is mandatory.
What is the sample submission requirement for this Bihar tender
A physical sample must be provided before the bid closing date. Samples will be assessed onsite at Panchayat premises, and eligibility depends on demonstrated conformity to IS 5195 and overall quality.
How is payment processed for the Bihar rural development books contract
Payment will be via electronic transfer using a Bank Mandate signed by bank authorities. Ensure all GST compliance and GST returns are current (GSTR-3B) to avoid payment delays.
What is the warranty expectation for books supply under this tender
Nearest dealer preference is given for repair support with a 2-year warranty consideration. Ensure documentation supports warranty terms and post-sale service readiness in SITAMARHI.
What are the eligibility criteria for participating in this IS 5195 tender
Eligibility includes providing ISO/IS 5195 conformity, having the last 3 years turnover documentation, and producer authorization. Local dealer proximity for repairs is preferred, along with mandatory samples and GST compliance.