Northern Coalfields Limited Hiring of Special Purpose Mining & Earth Moving Machines Tender 2026 Monthly Basis NCL - 25% Quantity Flexibility
Bid Publish Date
03-Sep-2026, 6:39 pm
Bid End Date
18-Sep-2026, 7:00 pm
EMD
₹27,300
Value
₹65,50,633
Progress
Tender Overview
Northern Coalfields Limited (Coal India Limited) invites bids for Hiring of Special Purpose Mining or Earth Moving Machines on a monthly basis including Mechanical Road Sweeping Machines and Mechanical Sweeping and Vacuum Cleaner Trucks. The project carries an estimated value of ₹6,550,632.76 with a performance EMD of ₹27,300. The procurement scope is governed by buyer terms allowing a 25% increase or reduction in contract quantity or duration at the time of contract issuance and with consent for lumpsum services. Location and start/end dates are not disclosed in the provided data, but the requirement targets Nagar/Area-specific or site-specific deployments per NIT. The tender emphasizes equipment provisioning on a rolling monthly basis under a flexible scope tied to buyer needs and NIT specifications.
Technical Specifications & Requirements
- Product/Service: Hiring of Special Purpose Mining or Earth Moving Machines; inclusion of Mechanical Road Sweeping Machines and Vacuum Cleaner Trucks.
- Contract Basis: Monthly basis as per buyer requirement; scope adjusts up to 25%.
- Estimated Value: ₹6,550,632.76.
- EMD: ₹27,300.
- BOQ: No items listed; no detailed quantity table available.
- Standards/Certifications: Not specified in data; vendors should rely on standard equipment compliance.
- Delivery/Deployment: Terms not specified; execution per NIT and monthly allocation.
- OEM/Brand: No explicit brand requirements provided.
- Experience/Eligibility: Not specified in data; bidders should prepare generic mining equipment deployment capabilities.
Terms, Conditions & Eligibility
- EMD: ₹27,300 (prescribed security deposit).
- Quantity/Duration Flexibility: Buyer can adjust contract quantity or duration up to 25%; post-issuance adjustments permitted within same bound.
- Payment Terms: Not detailed in the data; bidders should expect standard government procurement terms per NIT.
- Delivery Timeline: Not specified; contractual delivery likely aligned with monthly execution schedule.
- BOQ Availability: No detailed BOQ items; no itemized quantities to bid against.
- Documents: GST, PAN, experience certificates, financial statements, EMD submission, and technical bid documentation typically required; verify with official tender documents.
- Warranty/Penalties: Not specified; penalties to be defined in NIT terms.
- Special Clauses: 25% quantity/duration option clause highlighted; lumpsum adjustments possible with consent.
Key Specifications
-
Estimated value: ₹6,550,632.76
-
EMD: ₹27,300
-
Category: Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis)
-
Included equipment: Mechanical Road Sweeping Machines; Mechanical Sweeping and Vacuum Cleaner Trucks
-
BOQ: No items listed; no detailed quantities available
-
Quantity/Duration flexibility: up to 25% (increase or decrease) at contract issue; 25% post-issuance
Terms & Conditions
-
25% quantity/duration flexibility at contract issue and post-issuance
-
EMD of ₹27,300 required; security deposit typical for performance
-
Monthly basis deployment of SPMM and road sweeping equipment; location specifics not disclosed
-
No BOQ items provided; bidders must anticipate generic SPMM/hire scope per NIT
Important Clauses
Payment Terms
Not explicitly stated in data; standard government practice for monthly equipment hire; verify in the official NIT for milestones and invoicing.
Delivery Schedule
Monthly deployment basis; exact start date and site-wise delivery to be defined in NIT and contract formation.
Penalties/Liquidated Damages
Not specified; to be detailed in contract/NIT; bidders should plan for standard LDs on service shortfalls.
Bidder Eligibility
-
Demonstrated experience in hiring/supplying SPMM or E&M equipment to mining sectors
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Financial capacity to support monthly procurement and deployment
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Compliance with GST, PAN, and statutory requirements; ability to furnish bid security
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
7 Year (s)
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Hiring of Special Purpose Mining or Earth Moving Machines (Monthly Basis) - As Per Buyer's Requirement; Mechanical Road Sweeping Machine as per NIT; Mechanical Sweeping and Vacuum Cleaner Trucks
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Na
Delivery Pincodes
486890
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rakesh Kumar Dubey | 486890,REGIONAL STORES, JAYANT PROJECT, NCL, PO - JAYANT, DISTT - SINGRAULI M.P. | Na | Na | 486890 | 1 | - | Number of Months for which service is required : 36 |
Authority Records
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Documents 6
GeM-Bidding-9845254.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
4
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar equipment hire
Financial Statements (audited if available)
EMD/Security Deposit payment proof
Technical Bid Documents (compliance statements)
OEM Authorization/Manufacturer's Certificate (if applicable)
Any prior NIT/NBP/Safety certifications relevant to SPMM
Frequently Asked Questions
How to bid for SPMM tender in mining equipment procurement?
Bidders should submit GST, PAN, experience certificates, financial statements, EMD ₹27,300, and technical bid documents. Include OEM authorizations if applicable and ensure compliance with the 25% quantity/duration flexibility term. Review NIT for site-specific deployment and monthly execution requirements.
What documents are required for NCL SPMM hire tender submission?
Required: GST registration, PAN card, previous experience certificates in mining equipment hire, financial statements, EMD payment proof, technical bid, and OEM authorization. Include any safety certifications and maintenance capabilities aligned to road sweeping and vacuum trucks.
What is the EMD amount for this procurement and its purpose?
The EMD is ₹27,300. It acts as security to ensure bid seriousness and prevent dropouts. Submit proof of payment with the bid; refunds follow standard tender guidelines after evaluation and contract award.
What are the 25% quantity/duration flex terms for this tender?
The buyer may increase or decrease contract quantity or duration up to 25% at contract issue, and post-issuance adjustments may also be limited to a 25% bound. Lump-sum scope increases are allowed with service provider consent for eligible contracts.
What equipment categories are included in this NCL tender?
Includes Hiring of Special Purpose Mining Machines or Earth Moving Machines on a monthly basis, plus Mechanical Road Sweeping Machines and Vacuum Cleaner Trucks as per NIT specifications. No BOQ items are listed in the data provided.
What are the delivery expectations for monthly SPMM deployment?
Delivery is on a monthly deployment basis per NIT. Specific site locations, start dates, and deployment cadence will be defined in the formal tender documents and contract terms.
What standards or certifications are required for SPMM equipment bids?
The data does not specify exact standards; bidders should ensure general compliance for mining equipment and applicable safety certifications, and await exact standards in the official NIT and contract terms.