Panchayati Raj Department Bihar Handpump Sub-Assemblies Tender PURNIA IS 15500 Part 3 2026
Progress
Key Highlights
- • Brand/OEM requirements: Authorization Certificate required
- • Technical standards: IS 15500 (Part 3) and Q3 specification
- • Standards/certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- • Eligibility: Turnover ₹50 Lakh/year for the last two financial years
- • Documents: GST, PAN, UID, ITR AY 2023-24 to 2025-26, Balance Sheet, Audit Report
- • Penalty/extension: 25% quantity variation allowed; delivery period extension rules linked to option clause
- • Local presence: mandatory local service centre
- • Sample: physical product sample within 7 days of tender date
Tender Overview
The Government of Bihar, through the Panchayati Raj Department (PURNIA, BIHAR 854102), seeks Handpump Sub-Assemblies conforming to IS 15500 (Part 3) (Q3). The procurement focuses on deepwell hand pump components, with buyers collecting samples within 1 week of tender publication. bidders must meet rigorous eligibility, including 50 Lakh annual turnover for each of the last two years and ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications. The tender requires a local service centre and prior completion certificates. The quantity/BOQ is not disclosed, but an option clause allows up to 25% quantity variation at contracted rates. This is a time-sensitive, standards-driven procurement targeting reliable suppliers with robust compliance.
Technical Specifications & Requirements
- Product category: Assemblies/Components for Deepwell Hand Pumps
- Compliance: IS 15500 (Part 3), Q3 designation
- Required documents: GST certificate, PAN, UID, turnover certificates, and authorization certificate
- Certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- Samples: physical product sample within 7 days of tender date
- Financials: ITR AY 2023-24 to 2025-26, Balance Sheet, Audit Report
- Additional: Notarized affidavit on non-blacklisted status, catalogue of items in color, previous work completion certificates
- Local presence: mandatory local service centre; bidder to demonstrate capability
Terms, Conditions & Eligibility
- EMD/Payment terms: not explicitly stated; supplier must comply with option clause allowing ±25% quantity change
- Eligibility: Turnover ≥ ₹50 Lakh/year (last two years); GST, PAN, UID; authorization certificate; samples and ISO certifications
- Delivery: delivery schedule tied to original delivery date; extended period if option clause exercised
- Submissions: GST returns, GSTR-3B, ITRs AY 2023-24 to 2025-26; notarized affidavit; balance sheet; audit report
- Other: local service centre presence; prior work completion certificates; item catalog in color
- Warranty/penalties: not detailed; compliance with specified ISO standards implied
Key Specifications
-
Product: Handpump sub-assemblies for Deepwell Hand Pumps
-
Standard: IS 15500 (Part 3) with Q3 classification
-
Certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
-
Turnover: minimum ₹50 Lakh per year for last two financial years
-
Delivery: subject to 25% quantity variation, delivery calendar linked to original delivery date
-
Local service centre: mandatory presence of local support facility
Terms & Conditions
-
Option clause allows ±25% quantity variation during contractual period
-
Bidder must have ISO 45001, 14001, 9001 certifications and OEM authorization
-
Must submit GST, PAN, UID, ITRs AY 2023-24 to 2025-26, Balance Sheet
-
Sample to be provided within 7 days of tender date
-
Local service centre required; prior completion certificates must be shown
Important Clauses
Payment Terms
Delivery & payment terms aligned with original delivery date; extension allowed with option clause; no explicit advance/ODA terms stated
Delivery Schedule
Quantity variation up to 25% at contract, delivery period starts from last date of original delivery order; extended period rules apply
Penalties/Liquidated Damages
No explicit LD rate published; adherence to delivery schedule and option clause governs consequences
Bidder Eligibility
-
Minimum annual turnover ₹50 Lakh in each of the last two financial years
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications
-
OEM authorization and local service centre capability
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
3
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handpump Sub-Assemblies (Deepwell Hand Pumps Components) Conforming IS 15500 (Part 3) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranjan Kumar | 854304,GANESHPUR PANCHAYAT BHAWAN K. Nagar Purnia 854304 Bihar | Purnia | Bihar | 854304 | 5 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9833937.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST certificate
PAN card
UID (Aadhaar not required but may be requested by bidder)
Turnover certificates for last 2 financial years (₹50 Lakh minimum)
Authorization certificate from OEM (if applicable)
ISO certificates: 45001:2018, 14001:2015, 9001:2015
GST Returns and GSTR-3B (current year)
Notarized affidavit of not being blacklisted
ITR AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Color item catalog
Previous 5 work completion certificates or CARC certificates
Evidence of local service centre
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Assemblies/Components | Head Assembly complete with all necessary components , above ground mechanism operating the plunger |
| Generic | Suitable for Deep Well Hand Pump Type | EDWP |
| Generic | Nominal Bore of Riser Pipe | 32.0 |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for handpump components tender in Purnia Bihar 2026
Bidders must submit GST, PAN, UID, and turnover certificates showing ≥₹50 Lakh per year for the last two years, along with ISO 45001/14001/9001 certifications, OEM authorization, and color product catalog. Include ITRs AY 2023-24 to 2025-26 and a local service centre proof.
What documents are required for IS 15500 Part 3 handpump tender in Bihar
Required documents include GST certificate, PAN, UID, turnover certificates for two years (≥₹50 Lakh each), OEM authorization, ISO certificates, current GST returns (GSTR-3B), notarized affidavit, ITRs, Balance Sheet, Audit Report, and a color item catalogue.
What are the technical standards for handpump sub-assemblies in Bihar
Procurement insists on IS 15500 (Part 3) with Q3 classification for handpump sub-assemblies; bidders must hold ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 and provide OEM authorization where applicable.
When is sample submission required for the Bihar handpump tender
A physical product sample must be shown within 7 days of tender publication; ensure sample aligns with IS 15500 Part 3 specifications and color catalog is provided with bid.
What is the delivery clause for quantity variation in this tender
The purchaser may increase or decrease quantity by up to 25% at contract award or during the currency of the contract, with delivery period calculated per extended quantity as (increased/original) × original days, minimum 30 days.
What is the role of a local service centre in this Bihar tender
A mandatory local service centre demonstrates post-sale support capability; bidders must provide proof of local service facility to service handpump components within PURNIA district.