Insurance Medical Services Department Laboratory Refrigerator Tender Thiruvananthapuram Kerala ISI/ISO Standards 2025
Bid Publish Date
21-Oct-2025, 2:51 pm
Bid End Date
31-Oct-2025, 7:00 pm
Value
₹11,25,000
Location
Progress
Tender Overview
Organization: Insurance Medical Services Department, under the Labour And Skills Department Kerala, invites bids for a Laboratory Refrigerator (V2) targeting the Thiruvananthapuram, Kerala procurement zone. The project value is ₹1,125,000 with scope for non-BOQ items as per the 25% quantity option clause. The instrument must support laboratory use and align with established standards, featuring a defined capacity, display type, mobility options, security features, and corrosion-resistant construction to withstand clinical environments.
Brief context: The contract seeks a complete, compliant refrigerator suitable for medical/clinical lab storage, with emphasis on durability and standard conformity. A key differentiator is the option clause permitting up to 25% quantity variation during execution and currency with proportional delivery timelines. This tender emphasizes manufacturer-supported warranties and adherence to relevant standards, ensuring reliability in public healthcare operations.
Technical Specifications & Requirements
Capacity of Refrigerator (In Liters): specified in BOQ/technical sheet; minimum acceptable capacity to be stated by supplier
Display Type: panel or digital readout as required for lab monitoring
Wheels Availability: mobile unit capability for lab reallocation
Door Lock: secure access mechanism
Number of Shelves/Drawers/Trays: configured for organized specimen storage
Outer/Inner Body Material: corrosion-resistant construction
Number of Doors: appropriate for cold chain maintenance
Corrosion Resistant Shelves/Drawers/Trays: specified material and coating
Warranty for complete unit (Excluding Compressor): must specify duration and coverage details
Conformity to Standard(s): IS/ISO/compliance requirements clearly listed
EMD/Price: not specified in data; ensure alignment with estimated value and tender terms
Key Notes: The terms mention an option to increase/decrease quantity by 25% and extended delivery timelines with a defined calculation method. Ensure your bid includes a delivery schedule compatible with the option clause and a plan for phased delivery within the extended period if invoked.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may alter quantity ±25% during contract and currency; delivery period starts from the last delivery order date; extended time calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
- Delivery & Compliance: Bid must meet conforming standard requirements and be capable of installation in public sector facilities in Thiruvananthapuram
- Warranty Scope: Complete unit warranty excluding compressor; ensure clear terms and service support coverage
- Documentation: Provide OEM authorization, technical compliance certificates, and warranty terms; submit in line with T&C requirements
Key Specifications
-
Product: Laboratory Refrigerator (V2)
-
Capacity: specified in liters (minimum requirement to be confirmed in technical sheet)
-
Display: digital panel for temperature readout
-
Mobility: wheels-enabled for re-positioning
-
Security: integrated door lock mechanism
-
Construction: corrosion-resistant inner/outer materials
-
Shelves/Drawers: defined quantity per BOQ or specification
-
Warranty: complete unit warranty excluding compressor, duration to be specified
-
Standards: conformity to IS/ISO as applicable
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Notes: 25% quantity variation option and extended delivery timelines
Terms & Conditions
-
Quantity variation up to 25% during contract execution with proportional delivery timelines
-
Delivery period anchored to last original delivery order date, minimum 30 days extension
-
Warranty excludes compressor; ensure comprehensive service terms and IS/ISO conformity
Important Clauses
Payment Terms
Not specified in provided data; include standard public procurement terms per T&C
Delivery Schedule
Delivery starts from last date of original delivery order; extended time calculation as specified
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate LD terms in final contract per T&C
Bidder Eligibility
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Experience in supplying laboratory refrigeration equipment to government/public health facilities
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Demonstrated capability to meet corrosion-resistant construction and IS/ISO conformity
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OEM authorization or manufacturer capability to supply the Laboratory Refrigerator (V2)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | ADVANCE BIOTECH SOLUTIONS INDIA PRIVATE LIMITED Under PMA | Make : POLE (STAR SYMBOL) ADVANCE Model : PSA-350PR | 28-10-2025 16:30:46 | |
| 2 | ANIRAJ ENTERPRISES Under PMA | Make : Voltas Model : VGD 320 | 28-10-2025 17:17:10 | |
| 3 | CRYO SCIENTIFIC SYSTEMS PRIVATE LIMITED Under PMA | Make : Cryo Scientific Model : FRC-V-300 | 31-10-2025 18:07:40 | |
| 4 | M/S HI TECH INSTRUMENTS Under PMA | Make : htico scientia--M/S HI TECH INSTRUMENTS Model : HTI-57 | 29-10-2025 16:46:29 | |
| 5 | NEW INDIA SURGICALS & CHEMICALS Under PMA | Make : godrej Model : GLR 300 ACG | 29-10-2025 21:26:47 | |
| 6 | ROCKWELL INDUSTRIES LIMITED Under PMA | Make : ROCKWELL Model : RLR 390P | 30-10-2025 17:41:17 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | M/S HI TECH INSTRUMENTS( MSE Social Category:General ) Under PMA | Item Categories : Laboratory Refrigerator (V2) | |
| L2 | ROCKWELL INDUSTRIES LIMITED Under PMA | Item Categories : Laboratory Refrigerator (V2) | |
| L3 | ANIRAJ ENTERPRISES Under PMA | Item Categories : Laboratory Refrigerator (V2) | |
| L4 | NEW INDIA SURGICALS & CHEMICALS Under PMA | Item Categories : Laboratory Refrigerator (V2) | |
| L5 | ADVANCE BIOTECH SOLUTIONS INDIA PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Laboratory Refrigerator (V2) | |
| L6 | CRYO SCIENTIFIC SYSTEMS PRIVATE LIMITED( MSE Social Category:General ) Under PMA | Item Categories : Laboratory Refrigerator (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
25
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
5
OEM Avg. Turnover
44
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Laboratory Refrigerator (V2) (Q2)
Authority Records
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Documents 4
GeM-Bidding-8478328.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST certificate
Permanent Account Number (PAN) card
Experience certificates for similar Laboratory Refrigerator projects
Financial statements (annual reports or turnover proof)
EMD/Security deposit details (if required by Terms and Conditions)
Technical bid documents and compliance certificates
OEM authorization letters (if not manufacturer)
Any conformity certificates or IS/ISO certifications mentioned
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Capacity of Refrigerator (In Liters) | >300<=350, >350<=400, >400<=450 |
| Generic | Display Type | LED Or higher |
| Generic | Wheels Availability | Yes |
| Generic | Door Lock | Yes |
| Dimension and Constructions | Number of Shelves/Drawers/Trays | 4, 5, 6, 8 |
| Dimension and Constructions | Outer Body Material | Galvanized Iron, Mild Steel, Stainless Steel 304 |
| Dimension and Constructions | Inner Body Material | Polystyrene (PS), Mild Steel, Stainless Steel 304 |
| Dimension and Constructions | Number of Doors | 1, 2, 3 |
| Dimension and Constructions | Corrosion Resistant Shelves/Drawers/Trays, Inner and Outer Body | Yes |
| Certification, Testing & Warranty | Warranty for complete unit (Excluding Compressor) | 1, 2, 3, 4, 5 Or higher |
| Certification, Testing & Warranty | Conformity to Standard(s) | IS 13450 (Part 1), IS 17724 (Part 1), IS 13485, CE (With 4 Digit Notified Number) |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laboratory refrigerator tender in Thiruvananthapuram Kerala 2025
To bid, ensure your company is eligible with IS/ISO conformity, OEM authorization, GST and PAN, and financial statements. Prepare a complete bid with warranty terms excluding the compressor, and address the 25% quantity variation clause. Include detailed delivery schedule and OEM service support plan.
What documents are required for the Kerala refrigerator procurement bid 2025
Submit GST certificate, PAN card, experience certificates for similar cold storage projects, financial statements, EMD details (if applicable), technical compliance certificates, and OEM authorizations if not manufacturer. Include warranty terms and conformity certificates for IS/ISO standards.
What are the technical standards for the Laboratory Refrigerator V2 in this tender
Bidders must demonstrate conformity to applicable IS/ISO standards specified in the tender, including corrosion-resistant construction materials, appropriate display type, and secure door lock. Ensure warranty coverage for the complete unit excluding compressor and provide detailed performance data.
When is the delivery deadline for the Thiruvananthapuram refrigerator tender 2025
Delivery starts from the last date of the original delivery order; if quantity increases by up to 25%, extended delivery time is calculated as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days, as per Buyer Added Terms.
What is the EMD requirement for the Kerala fridge procurement
The exact EMD amount is not provided in the public data; bidders should verify the tender terms. Prepare to submit EMD as specified in the Terms and Conditions, likely in line with standard bank guarantee or online payment per government procurement norms.
How to ensure ISI/ISO conformity for the Laboratory Refrigerator tender Kerala
Ensure your bid includes ISI/ISO conformity certificates, OEM authorizations or manufacturer capability, and a test/quality plan demonstrating corrosion resistance, temperature stability, and safe installation in public health labs in Thiruvananthapuram.
What are the warranty terms for the complete unit of the fridge tender
The tender requires a warranty for the complete unit excluding the compressor. Provide duration (e.g., 3–5 years), coverage details, response times for service, and spare parts availability to align with public sector expectations.
What delivery schedule and installation requirements apply to this Kerala bid
Delivery will be synchronized with the final delivery orders; installation should be feasible within the scheduled window, and any extended delivery due to option clauses must follow the specified formula with a minimum 30 days extension.