Kanchi Mamunivar Centre For Post Graduate Studies Facility Management Tender Puducherry 2026 - Outcome Based FM with 25% Scope Change

Tender Overview

Organization: Kanchi Mamunivar Centre For Post Graduate Studies, under the Higher And Technical Education Department Puducherry, invites bids for Facility Management Service - Outcome Based at the Puducherry campus. Estimated value: ₹8,289,101. Campus area includes ~1,59,636 sq. ft. built-up and ~2,55,067 sq. ft. open areas; total ~4,14,703 sq.ft. with ~1,000 students and ~85 staff. Scope centers on site cleaning, maintenance, and utilities with potential 25% scope/duration modification. Key differentiator includes local Puducherry workforce requirements and vernacular language proficiency, plus mandatory compliance with labour and tax registrations. This procurement emphasizes on-site service delivery, resident personnel, and adherence to statutory filings. Tender highlights include ATC-driven documentation and safety/compliance criteria across the campus. This is a government-supported facility management initiative aimed at ensuring clean, safe, and well-maintained educational spaces.

Technical Specifications & Requirements

• No formal BOQ items; however, bidders must demonstrate capability to manage comprehensive FM across classrooms, laboratories, dormitories, and campus grounds.
• Licensing: Valid Labour Department license (Puducherry) required; service provider must establish an office at consignee location.
• Registrations: GST, PAN, EPF, ESI registration certificates; proof of GST/PAN/EPF/ESI payments for past three years.
• Documentation: Copies of income tax returns for past three years; performance reports for similar government services in last three years.
• Staffing: Local Puducherry recruitment preferred; workers fluent in Tamil; vernacular proficiency mandated.
• Equipment & Materials: Sanitary materials, garden tools, watering tools, and cleaning equipment to be arranged by contractor; security deposit 3% of contract value for one year via DD within 15 days of award.
• Area-specific scope: Explicitly defined cleaning areas; campus has ~1,59,636 sq.ft. built-up; ~2,55,067 sq.ft. gardens and open spaces; total ~4,14,703 sq.ft.
• Performance & Reporting: Contract may include performance reporting related to similar services rendered to government entities.

Terms, Conditions & Eligibility

• EMD: Not specified in data; bidders should verify exact amount/format in ATC.
• Payment Terms: Salaries/wages for deployed staff paid by contractor first, then reimbursement by buyer with statutory documents; salary payment precedes claim
• Variation Clause: Up to 25% increase/decrease in quantity or duration at contract issue; later increases also capped at 25% with consent.
• Security Deposit: 3% of total contract value for one year via account payee DD.
• Location Constraint: Office of contractor should be at consignee location; local Puducherry personnel preferred.
• Documentation: Mandatory GST, PAN, EPF, ESI certificates; three-year financial returns; government performance reports.
• Compliance: Upload all certificates as per bid document/ATC; ensure labour compliance and local language requirements.
• Work Scope Details: Detailed scope of cleaning areas must be provided; sanitary/garden tools to be supplied by contractor.