General Administration Department Gadchiroli Desktop Computer & Printer Tender Maharashtra 2025: IS/Specification Based Supply, Installation, Testing & Commissioning
Bid Publish Date
23-Dec-2025, 6:24 pm
Bid End Date
02-Jan-2026, 7:00 pm
Location
Progress
Tender Overview
The procurement is issued by the General Administration Department, overseeing the Zilla Parishad Gadchiroli in Gadchiroli, Maharashtra 441207 for the Entry and Mid Level Desktop Computer (Q2) and Computer Printer (V2) (Q2) categories. The contract covers Supply, Installation, Testing and Commissioning of the specified goods, with an emphasis on post-sale service and OEM support. Key differentiators include the option clause allowing up to 25% quantity variation and the mandatory malware-free certification from the OEM. The tender requires compliance with on-site installation and dedicated service support channels; BOQ shows no items listed, indicating a possibly framework-like call for bids. This opportunity targets local government procurement for reliable desktop and printer solutions that meet basic deployment standards. The scope emphasizes supplier readiness for in-country after-sales service and validation through OEM data sheets and pre-loaded genuineness declarations.
Technical Specifications & Requirements
- Scope: Supply, Installation, Testing and Commissioning of desktop computers and printers
- Service commitments: Dedicated toll-free service number and an Escalation Matrix for after-sales support
- OEM compliance: Registered Indian office for imported products with after-sales service capability; OEM certification required
- Security & quality: Malicious Code Certificate confirming no embedded malware and IPR compliance; OEM letterhead warranty undertaking and data-sheet match verification
- Documentation: OEM authorization, BOQ compliances, data sheet alignment, and pre-loaded genuine software declarations
- Delivery & quantities: Option clause allows up to 25% quantity increase/decrease at contracted rates; delivery timing linked to original order dates
- Standards: Not specified in the data; emphasis on accuracy of data sheets and pre-loaded software authenticity
- Warranty/AMC: OEM-backed warranty undertakings required for bid evaluation
Terms, Conditions & Eligibility
- EMD not specified in the excerpt; bidders should verify exact amount and mode per T&C
- Delivery period: Calculated extension rules apply if option clause exercised; base delivery aligns with original order timeline
- Payment terms: Not detailed; bidders must confirm terms in final bid submission
- Documentation to submit: GST certificate, PAN, Experience certificates, Financial statements, EMD documents, OEM authorizations, and technical compliance data sheets
- Compliance: Ensure malware-free hardware/software and match with OEM data sheets; mismatch may trigger rejection
- Warranty: OEM-backed warranty undertaking required; factory pre-loaded genuine software declarations mandatory
Key Specifications
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- Product category: Entry and Mid Level Desktop Computer (Q2) and Computer Printer (V2) (Q2)
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- Scope: Supply, Installation, Testing and Commissioning of Goods
-
- Service: Dedicated toll-free service number and Escalation Matrix for service support
-
- OEM/After-sales: Registered Indian office required for imported products
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- Compliance: Malicious Code Certificate confirming no embedded malware and IP rights compliance
-
- Documentation: OEM data sheet alignment, BOM compliances, and OEM factory declarations
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- Delivery: Option clause allows ±25% quantity variation with proportional time adjustment
Terms & Conditions
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Option Clause: up to 25% quantity variation at contracted rates
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Dedicated service contact and escalation matrix required
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OEM authorization and after-sales capability in India mandatory
Important Clauses
Payment Terms
Not specified in provided data; verify in final bid documents with date and method
Delivery Schedule
Delivery period linked to last date of original delivery order; extended period rules apply under option clause
Penalties/Liquidated Damages
Not detailed in the excerpt; bidders should review ATC for LD terms andor penalties
Bidder Eligibility
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Experience in supplying entry/mid-level desktops and printers to government bodies
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Demonstrated OEM authorization for the supplied hardware
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Financial capability to support OEM warranty and post-sales service
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | AGASTYA INTERNATIONAL Under PMA | Make : acer Model : Veriton M200-P500 | 02-01-2026 18:44:04 | |
| 2 | ICARE IT SOLUTIONS Under PMA | Make : acer Model : Veriton S2690G | 01-01-2026 11:48:39 | |
| 3 | JAGDAMBA COMPUTER SERVICES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" | 31-12-2025 18:49:25 | |
| 4 | NETWORLD TECHNOLOGIES Under PMA | Make : hp Model : HP 280 G9 MT i5 12400 Win11P 16512SSD3 21.5" IPS | 01-01-2026 12:53:23 | |
| 5 | NIYURA LIFESTYLE PRIVATE LIMITED Under PMA | Make : YURAPC--YURATECH GLOBAL PRIVATE LIMITED Model : YD100 | 02-01-2026 17:16:00 | |
| 6 | UNISIS TECHGLOBE SERVICES PRIVATE LIMITED Under PMA | Make : acer Model : Veriton S2690G | 01-01-2026 16:06:56 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | UNISIS TECHGLOBE SERVICES PRIVATE LIMITED Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Computer Printer (V2) | |
| L2 | NETWORLD TECHNOLOGIES Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Computer Printer (V2) | |
| L3 | JAGDAMBA COMPUTER SERVICES Under PMA | Item Categories : Entry and Mid Level Desktop Computer,Computer Printer (V2) |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
13
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , Computer Printer (V2) (Q2)
Authority Records
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Documents 2
GeM-Bidding-8754345.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply projects
Financial statements or turnover proof
EMD/Security deposit proof
Technical bid documents and data sheets
OEM authorization letter or reseller certificate
OEM warranty undertaking on OEM letter head
Factory pre-loaded genuine software declaration
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for desktop computer tender in Gadchiroli Maharashtra 2025
Bidders must submit GST, PAN, experience certificates, financials, EMD, OEM authorization, and data sheets. Ensure OEM data sheet alignment with product offered and provide factory pre-loaded genuine software declaration. The tender includes a 25% quantity variation option and needs dedicated service support availability.
What documents are required for Gadchiroli printer tender submission Maharashtra
Required documents include GST registration, PAN, latest financial statements, experience certificates for similar purchases, EMD proof, OEM authorization, and detailed technical data sheets. Include an OEM warranty undertaking and verification of pre-loaded genuine software declarations to avoid bid rejection.
What are the installation requirements for desktop & printer supply in Gadchiroli
Contract covers Supply, Installation, Testing and Commissioning; ensure on-site installation readiness, interoperability with existing hardware, and complete testing before handover. Provide escalation matrix and dedicated service contact to handle post-delivery issues effectively.
What is the option clause for quantity variation in this Gadchiroli tender
The purchaser may increase or decrease the bid quantity by up to 25% at contracted rates. If exercised during currency, time extensions follow the formula (increased quantity/original quantity) × original delivery period, with a minimum of 30 days.
What are the mandatory certifications for imported desktop equipment in Maharashtra tender
Imported products must have an OEM with a registered Indian office for after-sales service. A certificate to this effect must be submitted, along with an OEM data sheet and malware-free certification to meet the contract’s security requirements.
How is malware-free compliance demonstrated for Gadchiroli procurement
Bidders must upload a Malicious Code Certificate confirming no embedded malware and compliance with IPR. This certificate ties to the OEM data sheet, and any mismatch may lead to bid rejection during evaluation.
When is the delivery timeline for Gadchiroli desktop & printer procurement likely
Delivery timing ties to the original delivery order date; if the option clause is exercised, the extended delivery period is calculated as (increased quantity/original quantity) × original period, with a minimum of 30 days and possible extension up to the original delivery timeframe.
What is the role of OEM in Gadchiroli computer procurement 2025
The OEM must provide a registered India office for after-sales support; factory warranty undertakings should be supplied on OEM letterhead, and data sheets must be verifiable against the product offered to prevent mismatch.