Directorate Of Technical Education Kerala Desktop Computers Tender 2026 Q2 Entry/Mid Level, Govt Procurement, Kerala
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Tender Overview
The Directorate Of Technical Education Kerala invites bids for Entry and Mid Level Desktop Computers under a government procurement framework. The contract contemplates supply to the Higher Education Department Kerala, with a flexible quantity clause allowing up to 25% variation at the time of order and during the contract period. The bid requires OEM participation or authorized distributor representation, and mandates compliance with prior government supply experience. The scope centers on standard desktop configurations suitable for academic institutions, with emphasis on consistent delivery against contracted rates and timely extensions where applicable. The opportunity is distinguished by its governance under state procurement rules and the option to adjust quantities within defined limits.
- Organization: Directorate Of Technical Education, Higher Education Department Kerala
- Product category: Entry and Mid Level Desktop Computers
- Quantity flexibility: up to 25% increase during contract; delivery extensions calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- Experience requirement: bidders must have 3 years of regularly manufacturing/supplying similar category products to Central/State Govt organizations or PSUs
- Authorization: OEM authorization or authorised distributor submission required
- Turnover criteria: minimum average annual turnover over the last three years as per bid document
- Delivery terms: delivery period starts after the last date of the original delivery order; extension rules apply when option clause is exercised
Technical Specifications & Requirements
- No product specifications are published in the tender text; the procurement is for standard Entry/Mid Level Desktop Computers intended for government use
- Bidder must demonstrate prior govt/PSU supply of similar desktop systems for at least 3 years, with contractual copies submitted as evidence
- OEM/Manufacturer authorization must be included if bidding through an authorised distributor
- The bid requires minimum average turnover figures for the bidder and the OEM, based on the last three financial years
- Price-volume alignment will follow the option clause for quantity adjustments up to 25%
- Delivery timeline is contingent on the last date of the original delivery order; time extensions may be granted per clause
- No explicit warranty or service terms detailed in the provided tender text
Terms & Eligibility
- 21-day option clause permits quantity variation up to 25% during contract and currency
- Bidder must not be in liquidation or similar proceedings; an undertaking to this effect is required
- 3 years of Govt/PSU supply experience for the bidder or their OEM
- OEM authorization form/Certificate with full details must accompany the bid
- Minimum average annual turnover over the last three years as specified in the bid document
- Turnover criteria also apply to the OEM for offered products; documentary evidence to be uploaded (audited balance sheets or CA certificates)
- Delivery/payment terms beyond what is stated are not detailed in the provided data; bidders should seek clarification if needed
Key Specifications
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- Product name: Entry and Mid Level Desktop Computers
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- Quantity: not disclosed in tender; bid to indicate proposed quantities per lot
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- Standards/Compliance: not specified in text; bidders should reference standard desktop configurations
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- Experience: minimum 3 years Govt/PSU supply experience for similar products
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- Authorization: OEM/Authorized Distributor authorization required
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- Turnover: minimum average annual turnover as per bid document for last 3 years
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- Delivery: delivery timeline aligned to original delivery order; option clause allows extension
Terms & Conditions
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Quantity variation up to 25% at award and during contract execution
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3 years Govt/PSU supply experience required for bidder or OEM
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OEM authorization must accompany bid; distributor authorization acceptable
Important Clauses
Payment Terms
Not specified in provided data; bidders should expect standard govt terms and confirm with procuring entity
Delivery Schedule
Delivery starts from the last date of the original delivery order; extended delivery time follows the option clause calculation with a minimum of 30 days
Penalties/Liquidated Damages
Not detailed in the provided information; bidders should verify LD terms in the final tender document
Bidder Eligibility
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3 years government/PSU supply experience for similar desktop computers
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Non-liquidation and non-bankrupt status; undertaking to be uploaded
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OEM or Authorized Distributor with complete authorization documents
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
75 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Warranty Period
3 years
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Alappuzha
Delivery Pincodes
690101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| VARGHESE SAMUEL | 690101,Raja Ravi Varma College of fine Arts, Mavelikkara Alappuzha Pin- 690101 | Alappuzha | Kerala | 690101 | 5 | 45 | - |
Authority Records
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Documents 4
GeM-Bidding-9765603.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
12-Sep-2026, 5:30 am
Opening Date
13-Sep-2026, 5:30 am
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates showing 3 years of Govt/PSU supply of similar desktop computers
Audited financial statements or CA certificate confirming turnover for the last 3 years
OEM authorization or manufacturer authorization certificate
Technical bid documents and product specifications
Bid security/EMD proof (if applicable in bid document)
Company profile and turn-over self-certification
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| PROCESSOR | Description of Stores | Desktop Computer with Table Mount Monitor System with Compatible Chipset as per Processor Make with Minimum 6 USB Port |
| PROCESSOR | Computer Type | Entry Level |
| PROCESSOR | Processor Number | AMD Ryzen 3 5300G, Intel Core i3 12100 Or higher |
| MOTHERBOARD | Expansion Slots (PCIe x 1) | 1, 2 Or higher |
| MOTHERBOARD | Trusted Platform Module | Discrete TPM 2.0 |
| OPERATING SYSTEM | Factory Pre-loaded Operating System by Desktop OEM | Window 11 Home |
| MEMORY (RAM) | RAM Size (Memory Card/Module) (in GB) (Capacity to be installed in the System) | 16, 32 Or higher |
| STORAGE | Type of Storage Installed with the System | NVMe-SSD |
| STORAGE | SSD - Storage Capacity (in GB) | 512, 1024, 2048 Or higher |
| STORAGE | HDD - Storage Capacity (in GB) | 0 as SSD only Installed Or higher |
| BAYS AVAILABILITY | Number of Internal Bays Available, Size 2 Point 5 Inch | 1, 2 Or higher |
| BAYS AVAILABILITY | Number of Internal Bay Populated, Size 2 Point 5 Inch | 1 |
| CABINET | Bays for Optical Drive | 0, 1 Or higher |
| CABINET | Optical Drive | No Optical Drive |
| PORTS | Number of USB Ports Type C | 0, 1, 2 Or higher |
| Monitor | Availibility of Monitor | Yes as per IS 13252 (Part 1) |
| Monitor | Panel Type | Twisted Nematic (TN) |
| Monitor | Screen Size (in CMs) | 53.1 - 58 (20.91" - 22.83") |
| Monitor | Monitor Port | HDMI, VGA |
| WARRANTY | On Site OEM Warranty (in Year) | 3, 4, 5 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for desktop computer tender in Kerala government 2026
Bidders must meet eligibility: 3 years govt/PSU supply experience, OEM or authorized distributor authorization, GST and PAN, and turnover criteria for the last three financial years. Submit technical bid with product specs and evidence of prior contracts, along with bid security if required. Ensure quantity variation clause compliance.
What documents are required for the Kerala desktop tender submission
Submit GST certificate, PAN card, experience certificates showing 3 years of govt/PSU supply, audited financials or CA turnover certificate for last 3 years, OEM authorization, technical bid with specifications, and bid security proof if demanded. Include company profile and turnover declarations.
What are the eligibility criteria for OEMs bidding desktop PCs in Kerala
OEMs must provide manufacturer authorization and evidence of supplying similar desktops to govt/PSU entities for at least 3 years. If bidding via distributors, an authorised distributor certificate must accompany the bid, including contact details and OEM information.
What is the quantity variation clause for Kerala desktop tender
The purchaser may increase or decrease quantities up to 25% at contract placement and during contract currency. The extension time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
When is the delivery deadline for the Kerala desktop tender
Delivery period commences from the last date of the original delivery order. If the option clause is exercised, additional time is calculated per the specified formula, minimum 30 days, and may extend within the overall contracted period.
What are the turnover requirements for bidders in this Kerala tender
Bidders must meet the minimum average annual turnover for the last three financial years as stated in the bid document, supported by audited balance sheets or CA certificates. If the company is under 3 years old, turnover is calculated from completed years post-incorporation.
What authorizations are required for bidding on Kerala desktop procurement
Submit OEM manufacturer authorization or, if bidding through an authorised distributor, provide distributor authorization details including name, designation, address, email, and phone. This ensures compliance with manufacturing and supply rights for the desktop product line.
What standards or certifications are required for the Kerala desktop bid
The tender text does not specify explicit standards; bidders should indicate conformity to common desktop PC standards and provide proof of any OEM certifications or government purchase qualifications as applicable to govt procurements.