Odisha Housing Department NABARANGAPUR Tender for Entry/Mid Level Desktop Computers, A4 & Legal MFPs 2026
Bid Publish Date
05-Sep-2026, 5:20 pm
Bid End Date
16-Sep-2026, 6:00 pm
Location
Progress
Key Highlights
- • Brand/OEM requirement: OEM authorization form or certificate required for Authorized Distributors
- • Technical standard: ISO 9001 certification for bidder or OEM
- • Quantity flexibility: option to increase/decrease order quantity up to 25%
- • Delivery timing: calculated extension formula with minimum 30 days
- • Service support: dedicated toll-free number and escalation matrix needed
- • GST handling: bidder bears GST; reimbursement at actuals or applicable lower rate
- • Data Sheet compliance: mandatory upload with bid for parameter verification
Tender Overview
The Odisha Housing and Urban Development Department, Bhubaneswar invites bids for Entry and Mid Level Desktop Computers and A4 plus Legal Size Multifunction Printers (MFPs) in NABARANGAPUR, Odisha (764049). The procurement scope covers standard desktop configurations and MFP devices to support district administration operations. Key differentiators include an option to increase or decrease order quantity up to 25% and a flexible delivery timeline anchored to the original delivery period with minimum 30 days. Bidders must upload product data sheets and hold ISO 9001 certification where applicable. This tender targets suppliers capable of data-sheet alignment and OEM authorization. The contract emphasizes service accessibility, with dedicated support and escalation contacts required from bidders. The opportunity aligns with government equipment provisioning needs in Odisha, and the bidder should ensure GST handling per applicable rates and proper data-sheet verification.
Technical Specifications & Requirements
- Product categories: Entry and Mid Level Desktop Computers; A4 and Legal Size Multifunction Printers (MFPs)
- Required documentation: product Data Sheet uploaded with bid; OEM/Authorized Distributor authorization form
- Certifications: ISO 9001 certification for bidder or OEM; service support contact details and escalation matrix
- Service backup: dedicated toll-free support and defined escalation contacts
- Compliance reminder: Data Sheet must match offered specifications to avoid bid rejection
- Delivery: option to adjust quantity up to 25% with delivery period calculations as per original terms; minimum 30 days additional time
- GST: bidders to apply GST per current rates; purchaser reimbursements per actuals or applicable rate, whichever lower
Terms, Conditions & Eligibility
- EMD and financial credibility: confirm bid security requirements per ATC; GST handling rests with bidder
- Eligibility: ISO 9001 certification; OEM authorization where applicable
- Documentation: ensure all required certificates/documents are uploaded as per ATC and Corrigendum
- Delivery terms: quantity adjustments up to 25% during contract; delivery period linked to original delivery schedule
- Support: dedicated service number and escalation matrix to be provided by bidder/OEM
- Compliance: mismatch between Data Sheet and bid parameters may lead to rejection
Key Specifications
-
- Product categories: Entry and Mid Level Desktop Computers; A4 and Legal Size Multifunction Printers (MFPs)
-
- Certifications: ISO 9001 certification (bidder or OEM)
-
- Delivery quantity flexibility: ±25% of bid quantity
-
- Data Sheet: must match offered specifications
-
- Support: dedicated toll-free service number and escalation matrix
Terms & Conditions
-
EMD and financial documentation as per ATC
-
ISO 9001 certification mandatory for bidder or OEM
-
25% quantity adjustment right during contract and extended delivery calculations
-
OEM authorization for distributors and data-sheet alignment required
-
GST handling at bidder's cost with potential reimbursement if applicable
Important Clauses
Delivery Schedule
Quantity may be increased/decreased by up to 25% at contract placement; additional time calculated as (Incremental quantity / Original quantity) × Original delivery period, min 30 days
Payment Terms
GST rate applied by bidder; reimbursement as actuals or lower of quoted rate
Warranty & Support
Dedicated service number; escalation matrix; supplier/OEM to ensure post-sale support
Bidder Eligibility
-
ISO 9001 certification for bidder or OEM
-
OEM authorization from the manufacturer for authorized distributors
-
Compliance with Data Sheet verification and ATC requirements
Tender Data
Bid Details
Quantity
6
Category
Entry and Mid Level Desktop Computer
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Nabarangpur
Delivery Pincodes
764059
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Manoj Kumar Pradhan | 764059,Office of the Executive Officer Municipality Nabarangpur Nabarangpur, Odisha | Nabarangpur | Odisha | 764059 | 4 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9852410.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
PAN card
Data Sheet of offered products uploaded with bid
Manufacturer Authorization / OEM authorization for authorized distributors
ISO 9001 certification document (bidder or OEM)
Service support contact details and escalation matrix
Any other certificates requested in ATC/Corrigendum
Frequently Asked Questions
Key insights about ODISHA tender market
How to bid for the NABARANGAPUR desktop and MFP tender in Odisha 2026?
Bidders must submit GST, PAN, Data Sheet, OEM authorization, and ISO 9001 certificate. Ensure the Data Sheet matches offered specs and include dedicated service contact details; the quantity may vary up to 25% and delivery timing follows the original schedule with a minimum 30 days extension.
What documents are required for the Odisha housing procurement bid 2026?
Submit GST certificate, PAN card, company financial statements, Data Sheet of products, OEM authorization, and ISO 9001 certificate. Include service escalation matrix and any ATC-specified certificates; ensure data-sheet alignment to avoid rejection.
What are the technical standards for the MFP and desktop components in this tender?
The tender requires ISO 9001 certification for bidder or OEM. Data Sheet must reflect exact specifications. Department may verify alignment; non-matching parameters can lead to bid rejection.
When is the delivery extension applicable under the option clause in Odisha tender?
Delivery extension applies when quantity changes by up to 25%. Additional time is calculated as (Additional quantity / Original quantity) × Original delivery period, with a minimum of 30 days.
What are the GST considerations for this Odisha procurement bid?
Bidders must apply GST per current rates; reimbursement to the purchaser is based on actuals or the lower of the quoted rate. GST is not guaranteed by the department and is the bidder's responsibility.
What sanctions apply if data sheets do not match the bid parameters?
Mismatched data sheets risk bid rejection. Ensure the Data Sheet precisely mirrors offered products, including model, capacity, and certification details such as ISO 9001 status.
What is required for OEM authorization in this Odisha bid?
Submit an OEM Authorization/Distributor certificate with name, designation, address, email, and phone number to prove authorized representation for the offered desktops and MFPs.
What is the scope of eligible products in this NABARANGAPUR procurement?
Scope includes Entry and Mid Level Desktop Computers and A4/Legal Size Multifunction Printers (MFPs); ensure supplier offers compliant models with ISO 9001 and data-sheet alignment for the Odisha government tender.