GAIL India Limited Facility Management Services Tender JHABUA Madhya Pradesh 2026 - HVAC O&M & Lump Sum
Bid Publish Date
24-Oct-2026, 7:32 pm
Bid End Date
14-Nov-2026, 8:00 pm
EMD
₹1,45,865
Location
Progress
Tender Overview
Organization: Gail India Limited. Service: Lump-sum Facility Management including O&M of HVAC systems and other cooling appliances at the GAS Compressor Station and Township under JHABUA jurisdiction, Madhya Pradesh. Location: JHABUA, 457661. Estimated value not disclosed; EMD: ₹145,865. Emphasis on consumables supplied by the service provider with inclusive scope. Unique compliance emphasis includes CA-attested financials, UDYAM for MSE bidders, and power of attorney on company letterhead. This tender requires strict adherence to ATC-specified forms and documents, with CPS set at 5% of annualized contract value. Key differentiator: combined FM services with equipment maintenance oversight and consumable provisioning under a unified lump-sum contract. Tender emphasizes alignment with Board/ATC terms and SAP PO/LOA precedence.
Technical Specifications & Requirements
- No standalone BOQ items; no product quantity matrix provided.
- Scope centers on O&M of HVAC systems and cooling appliances within gas compressor township premises.
- Required documentation includes GST, PAN, and financials; EMD of ₹145,865; annual CPS as 5% of contract value.
- Mandatory attestations: Chartered Accountant/Notary certified technical BEC documents; land-border undertaking; PoA on company letterhead.
- ATC sections V and VI govern terms; MSE bidders must present UDYAM certified by CA/notary.
- Delivery/execution timeline aligns with SAP PO/LOA terms; payments tied to contract and performance.
Terms, Conditions & Eligibility
- EMD: ₹145,865; must accompany bid.
- CPS: 5% of annualized contract value (excluding taxes).
- Mandatory certifications: GST, PAN; CA-attested financials; land-border forms; POA on company letterhead.
- MSEs require UDYAM registration validated by CA/notary.
- All forms must be completed as per ATC Sections V, VI; all documents must be signed and stamped.
- Terms prevail from SAP PO/LOA in case of discrepancy; ensure compliance with tender ATC and GAIL GPC.
Key Specifications
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Service category: Facility Management Services - Lump Sum
-
Scope: O&M of HVAC systems and cooling appliances at GAS Compressor Station township
-
EMD: ₹145,865
-
CPS: 5% of annualized contract value
-
Attestations: CA/notary certified technical BEC docs, financials
-
UDYAM for MSE bidders; PoA on company letterhead
-
ATC compliance: Sections V, VI of ATC document
Terms & Conditions
-
EMD must accompany bid; otherwise bid rejected
-
5% CPS of annualized contract value required
-
ATC Sections V, VI governs technical/contract terms
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GAP between SAP PO/LOA terms prevails over tender terms
-
MSE bidders require UDYAM certification
Important Clauses
Payment Terms
Payment terms aligned with SAP PO/LOA; CPS and performance milestones determine release
Delivery Schedule
Delivery/execution aligned to contract timeline; no explicit hard dates provided in data
Penalties/Liquidated Damages
Lesser details in ATC; standard Ld may apply as per SAP PO/LOA if terms breached
Bidder Eligibility
-
Must meet EMD requirement of ₹145,865
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GST and PAN active; CA-attested financials
-
UDYAM registration for MSE bidders; PoA on company letterhead
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - GAS COMPRESSOR STATION AND TOWNSHIP; O&M OF HVAC SYSTEM AND OTHER COOLING APPLIANCES INSTALLED UNDER JURISDICTION OF JHABUA COMPRESSOR STATION; Consumables to be provided by service provider (inclusive i..
Advisory Bank
ICICI
ePBG Percentage
2.5%
ePBG Duration (Months)
34
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Pre-Bid & Qualification
Pre-Bid Date
30-10-2026 11:00:00
Pre-Bid Venue
MS Team link is available in the tender document
Delivery Details
Delivery Locations
1
Delivery Cities
Jhabua
Delivery Pincodes
457661
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajendra Chintaman Vartak | 457661,JHABUA CONMPRESSOR STATION GAIL INDIA LIMITED GEHLAR KALAN JHABUA - 457661 | Jhabua | Madhya Pradesh | 457661 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10077696.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
GST registration certificate
PAN card
Audited financial statements (CA-certified, Notary-attested)
EMD submission proof (₹145,865)
UDYAM registration certificate (for MSE bidders)
Power of Attorney on company letterhead
Section V & VI ATC documents duly signed and stamped
Land-border Undertaking Form-IA/IB on company letterhead
Details of financial capability (F-10 format) signed by CA/CPA
Aadhar, DIN copies of all partners/directors (Notarized)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for GAIL JHABUA HVAC O&M tender in MP 2026
Bidders must submit GST/PAN, CA-attested financials, EMD ₹145,865, UDYAM (for MSE), Power of Attorney, and ATC Sections V, VI forms. Ensure CAPEX/OMR alignment with SAP PO/LOA precedence. Include land-border forms and F-10 financial capability format.
What documents are required for Gail facility management tender
Required documents include GST certificate, PAN card, CA-certified financial statements, EMD proof of ₹145,865, UDYAM certificate for MSE bidders, PoA on company letterhead, signed ATC Sections V and VI, land-border undertaking, and F-10 financial capability.
What are the payment terms for Gail FM services tender
Payments follow SAP PO/LOA terms; EMD is due at bid submission; CPS is 5% of annualized contract value; settlement tied to performance milestones per ATC terms and PO/LOA provisions.
Which standards or attestations are required for HVAC services
Technical BEC documents must be CA-attested and Notary-verified; GST and PAN proofs; PoA on company letterhead; UDYAM for MSE bidders; ATC Sections V and VI compliance required.
When is the EMD amount required for this tender in MP
The EMD of ₹145,865 must accompany the bid submission; failure to provide this amount leads to bid rejection per ATC clause 5.
What is the CPS and its calculation in Gail tender
Contract Performance Security is fixed at 5% of the annualized contract value (excluding taxes); it is applicable regardless of bid type and ensures performance risk coverage.
What is the scope of HVAC O&M under this Gail tender
Scope covers operation and maintenance of HVAC systems and cooling appliances installed at the GAS compressor station township under JHABUA jurisdiction; consumables to be provided by the service provider.
What documents prove MSE eligibility for this tender
MSE bidders must submit a valid UDYAM registration, certified by CA/notary public with legal stamp; ensure CGST/SGST filings and company PAN verification for eligibility.