ITI Department of Telecommunications Toner Cartridges Tender Gonda Uttar Pradesh 2026 ISO/IS 550 Compliant
Bid Publish Date
05-Sep-2026, 9:51 am
Bid End Date
15-Sep-2026, 10:00 am
Location
Progress
Tender Overview
The Indian Telephone Industries Limited (ITI) under the Department of Telecommunications invites bids for toner cartridges and printer consumables in Gonda, Uttar Pradesh. The scope centers on department-grade printer consumables, with no BOQ items published. Estimated value and exact quantity are not disclosed, but the tender’s complexity is driven by compliance, data sheet verification, and secure invoicing. A key differentiator is the option clause allowing up to 25% quantity variation during contract execution, and extended delivery time calculations. Bidders must consider GST implications and ensure GST reimbursement aligns with actuals or the quoted rate. This tender emphasizes product data sheet alignment and robust cybersecurity declarations to avoid embedded malicious code. Overall, suppliers should prepare data sheets, GST-compliant invoicing, and security-related certifications to participate.
Technical Specifications & Requirements
- Product category: Toner cartridges and printer consumables
- Data Sheet submission is mandatory; matches with bid product specifications
- Malicious Code Certificate required: declaration that offered hardware/software is free from embedded malicious code
- Non-toxic material compliance as per Data Sheet; may require toxicity declarations
- Invoice must be raised in the consignee name with the consignee GSTIN
- GST advisory: bidder bears GST applicability; reimbursement may be capped to actuals or quoted rate
- Delivery period adjustments follow: Increased quantity ÷ Original quantity × Original delivery period, min 30 days
- Termination right: Purchaser may terminate for material term non-compliance
Terms, Conditions & Eligibility
- Quantity can vary by up to 25% during contract placement and during currency
- GST applicability borne by bidder; reimbursement as per actuals or applicable rate, whichever lower
- Data Sheet and Malicious Code Certificate mandatory
- Invoices must be in consignee name with GSTIN of consignee
- Termination right for material term breach; detailed data sheets required
- Non-toxic/harmless material requirement; data sheet may specify toxic materials
- Supplier must comply with overall confidentiality and cybersecurity expectations
Key Specifications
-
Product/service: Toner cartridges and printer consumables
-
Quantities/values: Not disclosed; 25% quantity variation allowed
-
Standards/standards-like requirements: Not explicitly stated; data sheet alignment and non-toxicity mentioned
-
Certifications: Malicious Code Certificate; GST compliance
-
Delivery: Extended delivery time calculation; min 30 days
-
Warranty/AMC: Not specified
Terms & Conditions
-
EMD/financials: Not specified; GST obligations borne by bidder
-
Delivery: 25% quantity variation allowed; time extension formula
-
Documentation: Mandatory data sheet and Malicious Code Certificate; GSTIN invoicing
Important Clauses
Payment Terms
GST applicable; reimbursement as actuals or as per quoted rate; bidder to manage GST
Delivery Schedule
Delivery time adjusts with option quantity; minimum 30 days for any added time
Penalties/Liquidated Damages
Termination for material breach; no explicit LD rate provided
Bidder Eligibility
-
Bidder must submit GSTIN-based invoicing in consignee name
-
Data Sheet compliance with offered toner cartridges
-
Malicious Code Certificate submission
-
Capability to handle 25% quantity variation during contract
Tender Data
Bid Details
Quantity
50
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Gonda
Delivery Pincodes
271308
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Nand Kishore | 271308,ITI LIMITED MANKAPUR | Gonda | Uttar Pradesh | 271308 | 10 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9849465.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration document
Permanent Account Number (PAN) card
Data Sheet of offered toner cartridges and consumables
Malicious Code Certificate (declaration form)
Experience certificates for similar supply contracts (if available)
Financial statements or turnover proof (as applicable)
OEM authorizations or product certifications (if required)
Invoicing details aligning with consignee GSTIN
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for toner cartridges tender in Gonda Uttar Pradesh 2026
Bidders must submit Data Sheet with offered toner cartridges, Malicious Code Certificate, GSTIN-based invoice, GST registration, PAN, and experience certificates. The tender allows up to 25% quantity variation and requires data sheet alignment. Ensure compliance with non-toxicity and cybersecurity declarations, and delivery time calculations per the option clause.
What documents are required for toner consumables tender in Gonda
Required documents include GST registration, PAN card, Data Sheet of toner cartridges, Malicious Code Certificate, OEM authorizations if applicable, and experience/financial statements. Invoices must bear consignee GSTIN. Data sheets must match supplied products to avoid bid rejection.
What are the delivery time considerations for quantity variation
Delivery time follows the option clause: Increased quantity ÷ Original quantity × Original delivery period, with a minimum of 30 days. If original period < 30 days, the added time equals the original period. This governs extended delivery during contract currency.
What standards or certifications are required for this toner tender
Essential certifications include Malicious Code Certificate and GST compliance. No IS/ISO specification is explicitly stated for toner cartridges in tender text, but data sheet verification and non-toxic material declarations are required for compliance.
How is GST handled for invoicing in this procurement
Bidder must determine applicable GST on their own; reimbursement is as per actuals or as per quoted rate, whichever is lower, subject to the bidder’s GST compliance and consignee GSTIN invoicing requirements.
What is the scope of product category for this tender in Gonda
Scope covers toner cartridges and printer consumables; no BOQ items published, so bidders must rely on data sheet alignment and product data validations to demonstrate suitability.
What happens if data sheet parameters mismatch during bid
Any unexplained mismatch between data sheet and offered product may lead to bid rejection. Ensure exact product specifications, part numbers, and compatibility with printers to avoid disqualification.