Office Of Dg (mss) DRDO Hyderabad Digital Conference Equipment Tender 2026 IS 550 compliant
Progress
Tender Overview
The Office Of Dg (mss) under the Department Of Defence Research & Development in HYDERABAD, TALANGANA (500001) seeks procurement of a comprehensive digital conference system set comprising Digital Delegate Discussion Units with removable microphones, Digital Chairman Discussion Unit, centrally controlled conference system, multiple display solutions including 75 inch interactive display and a 120 inch motorised screen, plus a 75 inch digital signage system and related connectivity. The scope includes Supply, Installation, Testing, Commissioning (SIC), and operator training with statutory clearances if required. A single lot covers 18 items including various HDMI cables and wireless conference peripherals. The project emphasizes integrated AV control via a central conference controller, mounting hardware, and network-enabled capabilities for recording and web server functions. The bid emphasizes end-to-end delivery and after-sales support across locations in India, with a focus on in-country installation, commissioning, and maintenance support.
Key Specifications
-
Digital conference system package including Delegate Discussion Units and Central Conference Controller
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75 inch interactive display and 120 inch motorised screen with appropriate mounting
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Removable gooseneck microphones with screw-lock connectors
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8x8 matrix switcher for video routing
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HDMI cables in lengths 3m, 5m, 10m and USB C extensions
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1 year OEM warranty with established nationwide service network
Terms & Conditions
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EMD in the form of Bank Guarantee within 15 days of contract
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1 year OEM warranty; service centers in INDIA
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Data sheet alignment; potential rejection for mismatch
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SIC, operator training, and statutory clearances included
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DRDO verification by nominated Director/rep
Important Clauses
Payment Terms
Bank Guarantee within 15 days; price adjustments only for statutory levies as specified; LD penalties may apply for delays
Delivery Schedule
Delivery guaranteeing alignment with contract and delivery timeline; rejects if not adhered
Penalties/Liquidated Damages
Possibility of LD for late delivery; no reimbursement for statutory levy increase beyond contract unless explicitly stated
Bidder Eligibility
-
Vendor must have OEM authorization and DRDO-related bid Declaration if not previously registered
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Must demonstrate established installation, commissioning, maintenance network in INDIA
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Data Sheet must be verifiably matched to offered product specifications
Tender Data
Bid Details
Quantity
52
Category
8x8 Matrix Switcher
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Warranty Period
1 years
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Digital Delegate Discussion Unit with removable microphone capability , Digital Chairman Discussion Unit with removable microphone capability , Removable 400 MM gooseneck microphone equipped with a screw lock connector , Central Conference Controller with Recording and Web Server , Projector , Height Adjustable Ceiling Mount Bracket , 120 inch Motorised Screen , 75 inch Inetractive Display , 75 inch Digital Signage System , Motorized Monitor 21.5 inch Touch , Wireless Presentation and Conferencing Unit , 3 M HDMI Cable , 15 M HDMI Cable , 10 M HDMI Cable , USB 3 ACTIVE EXTENSION CABLE , 5M USB to C cable , 8x8 Matrix Switcher , Digital Podium
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
16
Delivery Details
Max Delivery Days
60
Delivery Locations
1
Delivery Cities
HYDERABAD
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | HYDERABAD | HYDERABAD | - | - | 14 | 60 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
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Documents 5
GeM-Bidding-9843493.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
18 Items Sign in to view GEM price trends Sign in for GEM prices
Digital Delegate Discussion Unit with removable microphone capability
Digital Delegate Discussion Unit with removable microphone capability
Digital Chairman Discussion Unit with removable microphone capability
Digital Chairman Discussion Unit with removable microphone capability
Removable 400 MM gooseneck microphone equipped with a screw lock connector
Removable 400 MM gooseneck microphone equipped with a screw lock connector
Central Conference Controller with Recording and Web Server
Central Conference Controller with Recording and Web Server
Projector
Projector
Height Adjustable Ceiling Mount Bracket
Height Adjustable Ceiling Mount Bracket
120 inch Motorised Screen
120 inch Motorised Screen
75 inch Inetractive Display
75 inch Inetractive Display
75 inch Digital Signage System
75 inchDigital Signage System
Motorized Monitor 21.5 inch Touch
Motorised Monitor 21.5 inch Touch
Wireless Presentation and Conferencing Unit
Wireless Presentation and Conferencing Unit
3 M HDMI Cable
3 M HDMI Cable
15 M HDMI Cable
15 M HDMI Cable
10 M HDMI Cable
10 M HDMI Cable
USB 3 ACTIVE EXTENSION CABLE
USB 3 ACTIVE EXTENSION CABLE
5M USB to C cable
5M USB to C cable
8x8 Matrix Switcher
8x8 Matrix Switcher
Digital Podium
Digital Podium
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Digital Delegate Discussion Unit with removable microphone capability | Digital Delegate Discussion Unit with removable microphone capability | 14 | nos | consignee_02 | 60 | |
| 2 | Digital Chairman Discussion Unit with removable microphone capability | Digital Chairman Discussion Unit with removable microphone capability | 1 | nos | consignee_02 | 60 | |
| 3 | Removable 400 MM gooseneck microphone equipped with a screw lock connector | Removable 400 MM gooseneck microphone equipped with a screw lock connector | 14 | nos | consignee_02 | 60 | |
| 4 | Central Conference Controller with Recording and Web Server | Central Conference Controller with Recording and Web Server | 1 | nos | consignee_02 | 60 | |
| 5 | Projector | Projector | 1 | nos | consignee_02 | 60 | |
| 6 | Height Adjustable Ceiling Mount Bracket | Height Adjustable Ceiling Mount Bracket | 1 | nos | consignee_02 | 60 | |
| 7 | 120 inch Motorised Screen | 120 inch Motorised Screen | 1 | nos | consignee_02 | 60 | |
| 8 | 75 inch Inetractive Display | 75 inch Inetractive Display | 1 | nos | consignee_02 | 60 | |
| 9 | 75 inch Digital Signage System | 75 inchDigital Signage System | 2 | nos | consignee_02 | 60 | |
| 10 | Motorized Monitor 21.5 inch Touch | Motorised Monitor 21.5 inch Touch | 1 | nos | consignee_02 | 60 | |
| 11 | Wireless Presentation and Conferencing Unit | Wireless Presentation and Conferencing Unit | 1 | nos | consignee_02 | 60 | |
| 12 | 3 M HDMI Cable | 3 M HDMI Cable | 3 | nos | consignee_02 | 60 | |
| 13 | 15 M HDMI Cable | 15 M HDMI Cable | 5 | nos | consignee_02 | 60 | |
| 14 | 10 M HDMI Cable | 10 M HDMI Cable | 2 | nos | consignee_02 | 60 | |
| 15 | USB 3 ACTIVE EXTENSION CABLE | USB 3 ACTIVE EXTENSION CABLE | 1 | nos | consignee_02 | 60 | |
| 16 | 5M USB to C cable | 5M USB to C cable | 1 | nos | consignee_02 | 60 | |
| 17 | 8x8 Matrix Switcher | 8x8 Matrix Switcher | 1 | nos | consignee_02 | 60 | |
| 18 | Digital Podium | Digital Podium | 1 | nos | consignee_02 | 60 |
Categories
19
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT mandate certified by bank
Data Sheet of offered products
OEM authorization/certificates
Bank Guarantee / e-PBG
GST and DRDO registration documents (if applicable)
Technical bid and bid declaration form (if DRDO registration required)
Gem online invoice and supplier-bank details prior to delivery
Frequently Asked Questions
Key insights about TELANGANA tender market
How to bid for the DRDO Hyderabad conference system tender 2026
Bidders must submit PAN, GST, cancelled cheque, EFT mandate, and Data Sheet; OEM authorization if not DRDO-registered; Bank Guarantee within 15 days; ensure Data Sheet matches offered specs to avoid rejection; include installation, testing, commissioning, and operator training details.
What documents are required for the Hyderabad DRDO tender
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate certified by the bank, OEM authorization, Data Sheets, e-PBG, and technical bid; DRDO registration or bid declaration if not registered; Gem online invoice and bank details prior to delivery.
What are the technical specifications for the conference system
System includes Delegate and Chairman Discussion Units with removable microphones, central controller, 75 inch interactive display, 120 inch motorised screen, 8x8 matrix switcher, multiple HDMI cables (3m/5m/10m), USB-C cables, and 21.5 inch touch monitor; 1 year OEM warranty with nationwide service support.
When is the delivery and installation deadline for DRDO Hyderabad bid
Delivery must align with contract terms; after delivery, installation, commissioning and testing are included; penalties may apply for delays under the contract and statutory levy changes; explicit delivery dates are not provided in the notice.
What is the warranty and after-sales requirement for this tender
A minimum of 1 year OEM warranty from final acceptance or after installation; supplier must provide OEM warranty certificates; service centers nationwide must be disclosed near consignee destinations for timely maintenance and breaks/fix support.
What are the eligibility criteria for DRDO Hyderabad conference system
Eligibility includes OEM authorization or DRDO bid declaration, verified Data Sheet alignment with offered products, evidence of installation and maintenance capability in INDIA, and ability to provide bank-guaranteed performance security; DRDO inspection will be conducted by a nominated director.
What is the scope of supply for this tender
Scope includes Supply, Installation, Testing, Commissioning of goods, and Training of operators; provision of statutory clearances if required; the bid price must cover all cost components including delivery and on-site services.