Indian Army Visitor Records Tender 2026 India Visitor Book Ledger 200-400 Pages Catalog - 2026
Bid Publish Date
05-Sep-2026, 11:16 am
Bid End Date
15-Sep-2026, 12:00 pm
Progress
Tender Overview
The Indian Army (Department Of Military Affairs) invites bids for a package including Visitor Book, Digest of Service Book, Card Diary, Kilometer Card, and Ledgers (400/300/200 pages) plus Ledger Covers. The BOQ lists 8 items, but no specific quantities or values are disclosed. The tender documents include an option clause allowing up to 25% quantity variations during and after contract award, with delivery timelines linked to the original order. The procurement targets standard stationery and record-keeping stationery suitable for military administration; supplier capability to provide durable paper products and matching covers is implied. Unique features include the 25% option clause and the requirement to align with standard government procurement processes. Location details are not specified in the data provided, but this is a national-level Indian Army procurement opportunity open to bidders meeting ATC terms.
- Organization: Indian Army
- Product categories: Visitor Book, Diaries and Ledgers, Ledger Covers
- Delivery terms: option-based quantity increase up to 25%; delivery period structure as described in ATC
- Context: government procurement of archival and daily-use security/admin stationery
- Distinguishing factors: explicit quantity-flexibility clause and mandatory submission documents per ATC
Technical Specifications & Requirements
- No explicit technical specifications or standard numbers are listed for the items
- BOQ items include: Visitor Book, Digest of Service Book, Card Diary, Kilometer Card, Ledger 400 Pages, Ledger 300 Pages, Ledger 200 Pages, Ledger Cover
- Documentation requirements include standard bidder documents (PAN, GSTIN, cancelled cheque, EFT mandate)
- ATC terms require adherence to generic government procurement practices and the option clause for quantity variation of up to 25%
- No start/end dates or estimated value provided in the data; bidders should refer to ATC for delivery and payment expectations
Terms, Conditions & Eligibility
- EMD details not specified in the available data; bidders should review ATC for exact amounts
- Mandatory documents: PAN Card, GSTIN, Cancelled Cheque, EFT Mandate (duly certified by bank)
- Payment terms, warranty, and post-award support are governed by standard ATC clauses and buyer terms
- Delivery commitments hinge on the last date of the original delivery order and can extend with the option clause
- Compliance with upload of required certificates/documents is mandatory; offers may be rejected otherwise
- GST applicability to be determined by the bidder; GST reimbursement as per actuals or applicable rates, subject to quoted rate
Key Specifications
-
Product names: Visitor Book, Digest of Service Book, Card Diary, Kilometer Card, Ledger (400 pages, 300 pages, 200 pages), Ledger Cover
-
Quantities: not specified in data; quantity may vary up to 25% as per option clause
-
Standards: Not specified; no IS/ISO numbers provided
-
Testing/Quality: Not specified in data
-
Delivery: Linked to last date of original delivery order; extended time via option clause
Terms & Conditions
-
Option clause allows up to 25% quantity increase during contract
-
Delivery period recalculated from last original delivery date
-
GST applicability and payment terms to follow ATC and bidder's GST filing
Important Clauses
Payment Terms
GST payable as per actuals or applicable rate; payment terms align to ATC.
Delivery Schedule
Delivery starts from last date of original delivery order; extended delivery time if option clause exercised.
Penalties/Liquidated Damages
Not specified in provided data; terms to be confirmed in ATC
Bidder Eligibility
-
Eligibility criteria to be detailed in ATC; standard vendor registration and document submission required
-
Must submit PAN, GSTIN and EFT mandate; GST considerations as per bidder’s tax status
-
Capability to supply stationery goods (ledgers, diaries, visitor books) in required quantities
Tender Data
Bid Details
Quantity
565
Category
Visitor Book
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
20 %
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Visitor Book , Digest of Service Book , Card Diary , Kilometer Card , Ledger 400 Pages , Ledger 300 Pages , Ledger 200 Pages , Ledger Cover
Pre-Bid & Qualification
Pre-Bid Date
10-09-2026 11:00:00
Pre-Bid Venue
122 IBG EME UNIT PIN-906122 C/o 99 APO
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
BURDWAN
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | BURDWAN | BURDWAN | - | - | 1 | 15 | - |
Authority Records
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Documents 5
GeM-Bidding-9850000.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
8 Items Sign in to view GEM price trends Sign in for GEM prices
Visitor Book
OEM PARTS
Digest of Service Book
OEM PARTS
Card Diary
OEM PARTS
Kilometer Card
OEM PARTS
Ledger 400 Pages
OEM PARTS
Ledger 300 Pages
OEM PARTS
Ledger 200 Pages
OEM PARTS
Ledger Cover
OEM PARTS
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Visitor Book | OEM PARTS | 1 | nos | rajnishkumar.345f | 15 | |
| 2 | Digest of Service Book | OEM PARTS | 1 | nos | rajnishkumar.345f | 15 | |
| 3 | Card Diary | OEM PARTS | 150 | nos | rajnishkumar.345f | 15 | |
| 4 | Kilometer Card | OEM PARTS | 200 | nos | rajnishkumar.345f | 15 | |
| 5 | Ledger 400 Pages | OEM PARTS | 5 | nos | rajnishkumar.345f | 15 | |
| 6 | Ledger 300 Pages | OEM PARTS | 3 | nos | rajnishkumar.345f | 16 | |
| 7 | Ledger 200 Pages | OEM PARTS | 5 | nos | rajnishkumar.345f | 17 | |
| 8 | Ledger Cover | OEM PARTS | 200 | nos | rajnishkumar.345f | 18 |
Categories
5
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
Certificates/documentation as per ATC and Corrigendum
Any additional certificates requested in Buyer Added ATC
Frequently Asked Questions
How to bid for the visitor book ledger tender in India 2026
To bid, bidders must review the ATC for the Indian Army procurement, prepare PAN, GSTIN, cancelled cheque, and EFT mandate, and ensure compliance with the 25% option clause. Submit all required certificates and documents as per tender terms; verify item definitions (visitor book, ledgers) and align delivery timelines with original order dates.
What documents are required for Indian Army stationery tender in 2026
Required documents include PAN Card, GSTIN, Cancelled Cheque, EFT Mandate certified by bank, and certificates listed in the ATC. Ensure upload of all documents with the bid, including any OEM authorizations if required, to avoid rejection and to meet bidder eligibility.
What are the key items in the Indian Army ledger tender 2026
Key items include Visitor Book, Digest of Service Book, Card Diary, Kilometer Card, and Ledgers of 400, 300, and 200 pages, plus Ledger Covers. Specific page counts and formats are not further detailed in the provided data; bidders should plan compliance with standard archival stationery characteristics.
What is the quantity variation allowed in this tender
The purchaser reserves the right to increase or decrease the quantity up to 25% of bid quantity at contract placement and during currency at contracted rates. Delivery time scales adjust according to the formula in ATC, with a minimum extension of 30 days if required.
Which organization is issuing the stationery tender in 2026
The tender is issued by the Indian Army under the Department Of Military Affairs. It targets government procurement of archival and administrative stationery, including ledgers and visitor books, nationwide within India.
Is GST payment a consideration in the Indian Army stationery bid
GST applicability is bidder-dependent; the purchaser will reimburse GST as per actuals or applicable rates (whichever is lower) up to the quoted GST percentage. Bidders must ensure GST compliance and accuracy in invoicing per ATC terms.