Panchayati Raj Department Bihar Potable Water Purification System Ionization Based Tender 2026 (Q3) ISO 45001 14001 9001
Progress
Key Highlights
- • Local service centre mandatory for Bihar potable water purification deployment
- • ISOs required: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
- • Turnover threshold: ₹50 Lakh per year (last 2 years)
- • Sample submission: physical product sample within 7 days of tender date
- • Quantity flexibility: up to 25% increase during contract at contracted rates
- • Mandatory documents: GST certificate, PAN, UID, ITRs AY 2023-24 to 2025-26, CARC certificates
- • OEM authorization and detailed catalog submission required
- • GSTR-3B and GST returns must be current
Tender Overview
The Bihar State Panchayati Raj Department advertises a procurement for a Potable Water Purification System employing Ionization Based technology (Q3) under the Panchayat Raj Bihar program. The tender contemplates a flexible quantity option of up to 25% additional quantity at contracted rates and a delivery timeline anchored to the original delivery order, with proportional extension rules. Bidders must provide a physical product sample within 1 week of tender date, and meet a structured documentation package including GST/PAN/UID, turnover certificates, and OEM authorization. A local service center is mandatory, and bidders should showcase prior experience via kept records (CARC certificates or equivalent). The project requires adherence to multiple ISO standards (45001:2018, 14001:2015, 9001:2015) and financial transparency via GST returns and ITRs for multiple years. The absence of a BoQ item list emphasizes the need for robust technical and supply capabilities to address potential variable demand within Bihar. This tender highlights a strong emphasis on compliance, sample verification, and post-award service readiness to support potable water infrastructure.
Technical Specifications & Requirements
- Product category: Potable Water Purification System with Ionization Based technology (Q3) for rural water supply in Bihar
- Key standards: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015; supplier must hold applicable certifications
- Documentation to submit: GST certificate, PAN, UID, turnover certificates (last 2 years, ₹50 Lakh/year), authorization certificate, current GST returns, GSTR-3B, notarized non-blacklisting affidavit, ITRs (AY 2023-24 to 2025-26), audit report & balance sheet, color item catalog, and prior work certificates (CARC or equivalent)
- Sample requirement: physical product sample due within 7 days of tender date
- Service requirement: local service centre mandatory to ensure post-installation support
- Delivery flexibility: quantity may increase up to 25% during contract; delivery period adjustments tied to original delivery timeline
Terms, Conditions & Eligibility
- EMD/ security terms: not explicitly stated in data; ensure readiness to submit as per ATC
- Turnover eligibility: minimum last two years turnover of ₹50 Lakh per year
- Experience criteria: prior work completion certificates or CARC certificates required
- Documentation for bid submission: GST, PAN, UID, ITRs, balance sheets, annual audit reports, OEM authorizations
- Sample/verification: physical product sample within 1 week; local service centre capability
- Compliance: adherence to ISO 45001:2018, 14001:2015, 9001:2015 and GST/GSTR filings
- Blacklisting: notarized affidavit confirming not blacklisted post-bid publication
Key Specifications
-
Potable Water Purification System using Ionization-based technology (Q3)
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 compliance
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Minimum annual turnover: ₹50 Lakh per year (last 2 years)
-
Delivery lead time alignment with original delivery order; option to increase quantity by up to 25%
-
Sample submission due within 7 days; local service centre operational in Bihar
-
OEM authorization required; detailed item catalog to be submitted
Terms & Conditions
-
Option to increase quantity by up to 25% at contracted rates
-
Delivery period adjustments based on original delivery timeline
-
Mandatory ISO certifications and local service center
-
Extensive pre-bid documentation including financials and OEM authorization
Important Clauses
Payment Terms
Not explicitly stated; bidders should anticipate standard government payment terms per ATC and ensure compliance with GST/GSTR filings.
Delivery Schedule
Delivery period to commence from last date of original delivery order; extended delivery time calculated as (increase quantity / original quantity) × original delivery period, minimum 30 days.
Penalties/Liquidated Damages
Not specified; bidders should prepare for standard LDs as per governing procurement rules and ATC.
Bidder Eligibility
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Minimum annual turnover ₹50 Lakh for each of last 2 financial years
-
Must hold ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certifications
-
Must provide OEM authorization and local service center capability in Bihar
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
3
Past Performance
30 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Potable Water Purification System DE - Ionization Based (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Katihar
Delivery Pincodes
854317
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Saurabh Kumar | 854317,PANCHAYAT BHAWAN MAHISHAL | Katihar | Bihar | 854317 | 1 | 25 | - |
Authority Records
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Documents 2
GeM-Bidding-9853786.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
10
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Required Documents
GST certificate
PAN card
UID (Aadhaar/DIN as applicable)
Turnover certificates for last 2 years (₹50 Lakh/year minimum)
Authorization Certificate (OEM/authorized dealer)
Physical product sample (within 7 days)
ISO/IEC certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
GST Returns (GSTR-3B) for current year
Notarized affidavit not blacklisted after bid publication
Income Tax Returns AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Color item catalog / detailed catalog of items
Previous 5 work completion certificates or CARC certificates
Evidence of local service centre
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for potable water purification system tender in Bihar?
Bidders must submit GST certificate, PAN, UID, turnover certificates for two years (₹50 Lakh/year), ITRs AY 2023-24 to 2025-26, and OEM authorization. ISO 45001/14001/9001 certificates and a physical product sample within 7 days are required, along with a local service centre certificate.
What documents are required for the water purification system bid in Bihar?
Required documents include GST certificate, PAN, UID, turnover certificates, authorization certificate, ISO certifications, current GST returns (GSTR-3B), not-blacklisting affidavit, ITRs, audited balance sheet, color catalog, CARC certificates, and evidence of a local service centre.
What are the technical standards for the Ionization based water system tender in Bihar?
Bidders must comply with ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015. The system must meet ISI/BIS-family quality expectations if referenced in related procurement terms and demonstrate certified quality management.
When is the delivery deadline after order for the Bihar water system tender?
Delivery period starts from the last date of the original delivery order; if quantity increases by up to 25%, the extended period is calculated as (additional/ original) × original period, with a minimum extension of 30 days.
What is the minimum turnover requirement for bidders in this Bihar tender?
Bidders must show a minimum annual turnover of ₹50 Lakh for each of the last two financial years to qualify for this procurement.
What is required for OEM authorization in this Bihar water tender?
An Authorization Certificate from the OEM or authorized dealer must be provided, along with a detailed catalog of items and evidence of a local service centre in Bihar.
What is the role of the local service centre in this Bihar procurement?
A local service centre is mandatory to ensure post-installation support, maintenance, and timely service response in Bihar, aligning with ISO standards and warranty/service commitments.
How to verify sample submission requirements for the Bihar water tender?
Submit a physical product sample within 7 days of tender date; ensure the sample meets described Ionization-based purification specifications and carries OEM documentation for traceability.