Northern Railway OBHS & Related Service for Railways NS1/NS2 Vande Bharat Express Varanasi UP 2026 Tender
Bid Publish Date
07-Sep-2026, 5:12 pm
Bid End Date
28-Sep-2026, 5:00 pm
EMD
₹6,61,040
Value
₹10,22,07,820
Location
Progress
Tender Overview
The Northern Railway invites bids for OBHS and related housekeeping services covering NS1 Mechanized Coach Cleaning and NS2 On-Board Housekeeping for Vande Bharat Express trains originating from BSB NR, with a four-year scope totaling 1461 days. The estimated contract value is ₹102,207,820.12 and the EMD is ₹661,040. Location: VARANASI, UTTAR PRADESH. The procurement targets full-coach exterior and interior cleaning, water management, and comprehensive housekeeping for new-version OBHS contracts. Distinguishing factors include a long-duration service contract across multiple trains, mandatory adherence to Indian Railways GCC 2018, and rigorous bidder undertakings. This tender focuses on specialized rail service delivery with strong compliance, oversight, and wage-mandate requirements.
Technical Specifications & Requirements
- No explicit technical specs documented in the BOQ; scope covers Mechanized Coach Cleaning (NS1) and On-Board Housekeeping (NS2) for Vande Bharat Express trains originating from BSB NR.
- Service categories include external and internal cleaning, toilet maintenance, berth/seat cleaning, window glasses, water management, and related OBHS activities.
- Estimated contract value indicates a large-scale, multi-year service arrangement; bidders should infer operational capacity for sustained train-year scheduling and crew deployment.
- Mandatory compliance references include GCC Services-2018 and SLA/Tender criteria; ensure adherence to wage, ESIC/EPF, and statutory requirements.
Terms, Conditions & Eligibility
- EMD: ₹661,040 (formats: FDR or Banker’s Cheque); submission via online bid with hardcopy within 5 days post bid opening.
- 50% quantity/duration adjustment allowed by the buyer before contract award and post-issuance up to 50% during execution.
- Mandatory undertakings include truthfulness, insolvency checks (Appendix-14), minimum wage compliance, ESIC/EPF, and anti-corruption pledges.
- Additional forms include partnership firm affidavit (Annexure-U), indemnity bond, and various supplier declarations; GCC-2018 applicability confirmed.
- Documentation must cover GST, PAN, experience, financials, EMD instruments, OEM authorizations, and technical compliance.
Key Specifications
-
Product/Service: OBHS and Related Service for Railways (NS1 Mechanized Coach Cleaning; NS2 On-Board Housekeeping)
-
Scope: Trains originating from BSB NR; 1461 total days over four years
-
Delivery/Execution: Mechanized external and internal cleaning, water management, toilet/berth/seat/window cleaning, and complete coach care
-
Standards/Compliance: GCC Services-2018; SLA/Tender evaluation criteria; minimum wage, ESIC, EPF compliance
-
Eligibility: Demonstrated capability for long-duration rail service contracts; adherence to wage and statutory requirements
Terms & Conditions
-
EMD ₹661,040 must be submitted via FDR/Banker’s Cheque or equivalent; hard copy delivered within 5 days of bid end/opening
-
Contract scope adjustable by up to 50% before award and post-award under specified conditions
-
Mandatory statutory compliance including wage, ESIC, EPF, and anti-corruption undertakings; GCC-2018 adherence
Important Clauses
Payment Terms
EMD submission methods include FDR or BC; payment terms align with GCC-2018 and SLA; ensure timely submission of hard copies within 5 days
Delivery Schedule
Not explicit in BOQ; contract spans 1461 days over four years for NS1 and NS2 services; scheduling aligned with train operations from BSB NR
Penalties/Liquidated Damages
Not detailed in provided data; standard practice would apply LDs under GCC-2018 for non-performance, with tied wage/compliance conditions
Bidder Eligibility
-
Experience in long-duration rail service contracts or similar OBHS/housekeeping roles
-
Financial capacity to support multi-year operation and wage compliance (ESIC/EPF)
-
GST registration, PAN, and ability to supply OEM authorizations and technical compliance documents
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
60 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
OBHS and Related Service for Railways (New Version 2.0) - NS1 Mechanized Coach Cleaning in Vande Bharat Express Trains originating from BSB NR for a period of four years 1461 days; External and Internal; Complete Coach; Mechanized, Manual, Water, Cle.. , OBHS and Related Service for Railways (New Version 2.0) - NS2 Provision of On Board Housekeeping Services in Vande Bharat Express Trains originating from BSB NR for a period of four years 1461 days; Internal; Toilet, Berths/Seats, Window Glasses, Ves..
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
50
Delivery Details
Delivery Locations
1
Delivery Cities
Varanasi
Delivery Pincodes
221002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Divakar Varshney | 221002,DME BSB NR VARANASI CANTT RAILWAY STATION, UP - 221002 | Varanasi | Uttar Pradesh | 221002 | 1 | - | - |
Authority Records
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Documents 4
GeM-Bidding-9858660.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
Experience Criteria
Bidder Turnover
Certificate (Requested in ATC)
Additional Doc 1 (Requested in ATC)
Additional Doc 2 (Requested in ATC)
Additional Doc 3 (Requested in ATC)
Additional Doc 4 (Requested in ATC) *In case any bidder is seeking exemption from Experience / Turnover Criteria
the supporting documents to prove his eligibility for exemption must be uploaded for evaluation by the buyer
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid for OBHS NS1 NS2 tender in Varansi 2026?
Bidders must meet GCC-2018 rules, submit EMD ₹661,040 via FDR or BC, provide GST/PAN, experience proofs, financials, OEM authorizations, and Undertakings (Annexures). Ensure hardcopy EMD reaches within 5 days post bid opening and comply with wage/ESIC/EPF requirements.
What documents are required for Varansi OBHS procurement 2026?
Required documents include GST certificate, PAN, company/firm registration, experience certificates for similar rail service, financial statements, EMD documentation (FDR or Banker’s Cheque), technical bid documents, OEM authorizations, partnership affidavit, indemnity bond, and anti-corruption undertakings.
What are the key eligibility criteria for NR Vande Bharat tender 2026?
Eligibility includes prior experience in long-duration rail or housekeeping contracts, compliance with minimum wage laws, ESIC/EPF registration, financial stability, and mandatory declarations (insolvency, truthfulness, anti-corruption). GCC-2018 adherence is essential.
What is the EMD amount and payment method for this NR tender?
EMD is ₹661,040. Acceptable forms are FDR in the bidder’s favor or Banker’s Cheque payable at Lucknow; scanned proof must accompany the bid with hardcopy to be delivered within 5 days.
Which standards or regulations apply to this Varansi OBHS contract?
GCC Services-2018 of Indian Railways applies; SLA/Tender evaluation criteria govern technical and financial bids; minimum wage, ESIC, EPF, and related labor compliance are mandatory.
When does the bid submission deadline impact the NR Varansi tender?
Bid opening requires timely submission of EMD proofs; hard copies must reach within 5 days after bid end date; late deliveries may render bids non-responsive under GeM terms.
What is the scope of NS1 and NS2 services in this tender?
NS1 covers Mechanized Coach Cleaning (external and internal), water management, and complete coach care; NS2 covers On-Board Housekeeping (toilet, berths/seats, window glasses) for Vande Bharat Express trains originating from BSB NR.
What is required to prove minimum wage compliance in the bid?
Bidders must declare adherence to minimum wages for deployed personnel, along with ESIC and EPF compliance certificates; non-compliant bids will be rejected per annexure requirements.