UP Urban Development Department KAUSHAMBI Facility Management Services Tender 2026 – ISO 9001:2015, Govt Corporate Laptop Provision
Bid Publish Date
17-Oct-2026, 4:19 pm
Bid End Date
27-Oct-2026, 5:00 pm
Location
Progress
Tender Overview
Organization: E-municipalities - Eservices To Citizens And Employees Of Urban Local Bodies Of Uttar Pradesh; Department: Urban Development Department Uttar Pradesh; Location: KAUSHAMBI, UTTAR PRADESH 212108. Procurement covers Facility Management Services (LumpSum) for laptops (HP 1024 GB storage) and related consumables to be provided by the buyer. Estimated value and EMD are not disclosed. The contract requires a service provider with local presence in the state and demonstrated government/PSU supply experience. A strong emphasis on certifications, affidavits, and documentary evidence differentiates eligible bidders. Unique terms include product sampling on demand and prior completion certificates. The scope excludes buyer-provided consumables from delivery but includes service support and escalation contacts.
Technical Specifications & Requirements
- Category: Facility Management Services - LumpSum; Product: Laptop with HP 1024 GB storage emphasis; Consumables: to be supplied by buyer; no detailed hardware specs published.
- Standards & Certifications: Bidder/OEM must hold ISO 9001:2015; annual compliance and quality assurances expected; affidavit for truthfulness; last six months GST returns required.
- Experience Requirements: At least 3 years of regular supply to Central/State Govt organizations or PSUs/public-listed companies; evidence via contracts and completion certificates.
- Support & Documentation: Dedicated toll-free service, escalation matrix, and ATC on firm letterhead; evidence of government/PSU supply provenance; product samples may be requested.
- Submission & Compliance: EMD upload mandatory; three-year original scanned experience and IT/financial documents (ITR, Balance Sheet, CA turnover verification, GST, PAN); OEM authorizations and product samples as demanded.
Terms, Conditions & Eligibility
- EMD: Not explicitly disclosed; bidders must upload EMD details with bid and submit hard copy before bid end date.
- Eligibility: 3-year government/PSU experience in similar category; not under liquidation or bankruptcy; submit undertaking for financial health and legal standing.
- Delivery & Payment: Delivery timelines and payment terms are not specified in the data; compliance with standard government procurement payment practices is expected.
- Documentation: GST returns for last six months; GST, PAN, bank details; IT returns; turnover certificates; experience certificates; product samples; ISOs and OEM authorizations where applicable.
- Penalties & Voiding: Not explicitly stated; standard terms imply possible contractual penalties for non-compliance or delays as per tender terms.
Key Specifications
-
Product/service names: Facility Management Services for Laptop provisioning (HP 1024 GB storage) with consumables supplied by buyer
-
Estimated value: Not disclosed; EMD amount not stated
-
Experience: Minimum 3 years supplying to Central/State Govt/PSU/Public Listed Companies
-
Standards: ISO 9001:2015 certification required
-
Documentation: Last six months GST returns; IT returns; Balance Sheet; CA turnover verification; GST, PAN; Bank details
-
Delivery/Support: Office of Service Provider must be in-state; dedicated toll-free support; escalation matrix
-
Samples: Product samples may be requested by buyer
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Sample submission: Required along with bid as per buyer demand
Terms & Conditions
-
3 years of govt/PSU/similar category supply experience with contract references
-
ISO 9001:2015 certification mandatory for bidder or OEM
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Last six months GST returns and financial documents required with bid
-
Dedicated service support with toll-free number and escalation matrix
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EMD submission is mandatory; hard copy submission before bid end date
Important Clauses
Payment Terms
Not explicitly stated; bidders should expect standard govt norms and ensure EMD submission with bid
Delivery Schedule
Delivery timelines not specified; ensure readiness for in-state service and prompt provisioning per tender terms
Penalties/Liquidated Damages
No explicit penalty schedule provided; bidders should anticipate standard LDs as per government procurement guidelines
Bidder Eligibility
-
3 years of government/PSU supply experience in similar category
-
ISO 9001:2015 certification for bidder or OEM
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Not under liquidation or bankruptcy; provide undertaking
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Facility Management Services - LumpSum Based - Laptop; HP 1024 GB Storage Laptop; Consumables to be provided by buyer
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Kaushambi
Delivery Pincodes
212203
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Arvind Kumar | 212203,Office Of Nagar Panchayat Charwa, Kaushambi | Kaushambi | Uttar Pradesh | 212203 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 5
GeM-Bidding-10052826.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
6
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Required Documents
GST registration certificate
PAN card
Last six months GST Return Certificate
Experience certificates showing 3 years in similar govt/ PSU supply
Contract copies and completion certificates
Financial statements, Balance Sheet, CA turnover verification
ITR forms
Bank account details
ISO 9001:2015 certification (if available)
OEM authorization / product samples as demanded
Affidavit of truthfulness and non-li Under liquidation/bankruptcy
Service provider escalation matrix and toll-free support details
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to bid on facility management laptop tender in Kaushambi UP 2026
Bidders must be ISO 9001:2015 certified and have 3 years of govt/PSU supply experience. Submit EMD, last six months GST returns, IT returns, balance sheet, CA turnover verification, and OEM authorizations on firm letterhead. Include product samples if requested and provide a toll-free support matrix.
What documents are required for UP Urban Development laptop tender
Required documents include GST registration, PAN, last six months GST returns, financial statements, IT returns, balance sheet, CA turnover verification with UDI N, bank details, ISO 9001:2015 certificate, and OEM authorization. Also attach contracts and completion certificates from govt/PSU suppliers.
What are the technical specifications for the laptop provisioning tender
The tender specifies HP laptops with 1024 GB storage emphasis; no full hardware specs published. Bidder must provide samples if demanded and ensure service support with a dedicated toll-free number and escalation matrix; no additional device performance metrics disclosed.
When is EMD required for the Kaushambi government tender
EMD must be uploaded with the bid submission; hard copy EMD submission is required before bid end date. The exact amount is not disclosed in the available tender details, so bidders should prepare a compliant EMD as per standard govt norms.
What is the eligibility criteria for govt laptop supply in UP
Eligibility includes at least 3 years of government/PSU supply experience, ISO 9001:2015 certification, no liquidation or bankruptcy, and submission of all financial and statutory documents (GST returns, ITRs, CA turnover, PAN). OEM authorizations may be required for product conformity.
What are the service support requirements for the UP tender
Bidders must establish a service office within the consignee state, provide dedicated toll-free service contact, and share an escalation matrix with telephone numbers. Demonstrate ongoing service capability and provide documentation to verify local availability.
How to verify compliance with ISO 9001 in this UP procurement
Submit ISO 9001:2015 certificate on firm letterhead, certifying the organization or OEM. If not held, provide valid certification from an accredited body and demonstrate process controls, quality management procedures, and evidence of past ISO-compliant deliveries to govt/PSU clients.
What samples or demonstrations are required for bidding
The buyer may request product samples; bidders should be prepared to supply HP laptops matching the 1024 GB storage emphasis and related consumable items. Ensure samples are on firm letterhead and accompanied by certification documents and safety compliance notes.