Patliputra University All in One PC Tender Patna Bihar 2026 - 25% Quantity Flexibility, 3-Day Warranty, Service Center Requirement
Progress
Tender Overview
Patliputra University in PATNA, BIHAR invites bids for the supply of All in One PC (V2). The procurement scope uses a generalized quantity framework with the option to increase up to 25% of bid quantity and contract quantity at contracted rates. The EMD is ₹90,000. Bidders must ensure readiness for delivery timelines aligned to original delivery orders, with potential extension as per option clause. The supplier must support warranty servicing within a strict 3-day window and may incur penalties up to a cumulative 10% of contract value. This tender emphasizes post-sale service capability and rapid rectification, with an emphasis on service center presence in the state of the consignee location. Unique terms include the option-based delivery extension and mandatory service infrastructure.
Technical Specifications & Requirements
- Product category: All in One PC (V2) (Q2)
- Estimated value: Not disclosed; EMD: ₹90,000
- Delivery and option clause: quantity can increase up to 25%; additional time calculation: (increase quantity ÷ original quantity) × original delivery period, minimum 30 days
- Warranty & service: defects rectification within 3 days; penalties 0.5% per week; cumulative penalties capped at 10% of contract value; potential service by alternate sources at seller’s cost
- Service center requirements: Functional center in each consignee state; establishment within 30 days if not present at bidding; payment linked to documentary evidence
- Support: dedicated toll-free service number; escalation matrix for service support
- Past experience: eligible via provided documentation per tender terms
Terms, Conditions & Eligibility
- EMD: ₹90,000 (payment terms not specified beyond security deposit)
- Delivery: timeline aligned to original delivery order; extension procedures via option clause
- Service obligations: on-site or carry-in warranty as applicable; service centers in-state mandatory
- Penalties: service/rectification delay penalties at 0.5% per week; max cumulative 10%; possible PBG forfeiture
- Documentation: GST, PAN, experience/past project proofs, financials, OEM authorizations required
- Renewal/option: quantity adjustments up to 25% during contract term; proposed extension times defined by formula
Key Specifications
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- Product/service: All in One PC (V2) (Q2)
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- EMD amount: ₹90,000
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- Quantity flexibility: up to 25% increase
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- Delivery extension formula: (increase quantity ÷ original quantity) × Original delivery period, minimum 30 days
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- Warranty servicing: rectify defects within 3 days; penalties 0.5% per week; max 10% of contract value
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- Service centers: must be functional in each consignee state; establish within 30 days if not present
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- Support: dedicated toll-free number and escalation matrix
Bidder Eligibility
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Evidence of past experience in similar hardware supply (documents acceptable by tender terms)
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Presence of a functional service center in Bihar or willingness to establish within 30 days
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Ability to provide on-site or carry-in warranty and dedicated support
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Compliance with EMD submission of ₹90,000
Tender Data
Bid Details
Quantity
15
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
9
OEM Avg. Turnover
72
Past Performance
50 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800020
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anil Kumar | 800020,Patliputra University, Kankarbagh Main Road, Near Rajendra Nagar Terminal, kankarbagh Patna -20 | Patna | Bihar | 800020 | 15 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-10063624.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate (or applicable GST document)
Permanent Account Number (PAN) card
Experience certificates meeting past project criteria
Financial statements or solvency documents
EMD payment receipt or security deposit proof
Technical bid documents and conformity certificates
OEM authorizations or dealership certificates (if applicable)
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid on the All in One PC tender in Patna for Patliputra University 2026
Bidders should prepare EMD of ₹90,000 and submit GST, PAN, experience proofs, financial statements, and OEM authorizations. Ensure you meet service center requirements in Bihar, provide a toll-free support line, and demonstrate capability to handle a 25% quantity increase with timely warranty service within 3 days.
What documents are required to participate in the Bihar All in One PC procurement
Submit GST certificate, PAN card, experience certificates for similar hardware supply, financial statements, EMD receipt, technical conformity certificates, and OEM authorizations. Ensure documents prove service capacity and state-wide presence or planned establishment within 30 days.
What are the key technical specs for the All in One PC V2 tender
Tender emphasizes product category All in One PC (V2) (Q2) with no explicit device specs published. Bidders should rely on OEM conformity and ensure the product meets standard service and warranty obligations, with readiness for potential quantity adjustment and state-wide service support.
When is the delivery timeline and how are extensions calculated
Delivery follows the original delivery order; option clause allows up to 25% quantity increase. Extended delivery time uses formula: (increase quantity ÷ original quantity) × original delivery period, minimum 30 days; purchaser may extend up to original delivery period.
What are the warranty and penalty terms for service delays
Warranty service must be completed within 3 days of notification. Delays incur 0.5% of unit price per week, capped at 10% of contract value; after cap, buyer may source service at seller's cost and forfeit PBG.
What about service centers and support requirements in Bihar
Bidder must have a functional service center in Bihar or establish one within 30 days of award. Payment is released after documentary evidence of the service center’s operation and dedicated toll-free support line plus an escalation matrix for service queries.
How does the EMD influence the bidding process for this tender
The EMD of ₹90,000 acts as security for bid viability. Ensure proof of EMD submission with the bid; non-submission or non-compliance may render the bid ineligible, impacting contract award and potential disqualification.