Indian Oil Corporation Limited Heater Bundle 52.5KW Delair Tender 2026 IOCL Procurement with 25% Option Clause
Bid Publish Date
29-Aug-2026, 12:09 pm
Bid End Date
12-Sep-2026, 1:00 pm
Progress
Tender Overview
Indian Oil Corporation Limited seeks procurement of a 52.5KW heater bundle (Delair), under IOCL procurement guidelines. The scope is limited to the supply of goods, with an emphasis on formal third‑party inspection arrangements. The contract allows a potential 25% quantity variance at bid/contract stages and during currency, with delivery timelines linked to the original order's end date. Bidders should align pricing to include all testing and inspection charges. The arrangement requires compliance with IOCL inspection protocols and port/conformity checks via approved TPI agencies. Unique terms include GST invoicing by the bidder and a mandatory third‑party release note.
- Organization: Indian Oil Corporation Limited
- Product/Service: 52.5KW heater bundle (Delair)
- Location: India (IOCL procurement framework)
- Estimated Value / EMD: Not disclosed
- Delivery/Options: Quantity may increase up to 25%, delivery period adjustments based on remaining days
- Differentiator: IOCL’s requirement for stage and final inspections via approved TPI agencies with all inspection charges embedded in bid price
Technical Specifications & Requirements
- Product name: 52.5KW heater bundle (Delair)
- Inspection: Third party inspection (stage wise and final) by IOCL approved TPI; charges included in quoted price
- Testing/Charges: Destructive testing, IBR/IGC/NACE/Radiography charges as per IOCL documents; built‑in import content inspection at country of origin
- Invoicing: Invoice in consignee name with consignee GSTIN; GST invoice and GST portal payment screenshot required
- Scope: Scope of supply is limited to goods; include all testing and inspection costs in bid price
- Deliverables: Quoted prices inclusive of all facilities required for testing and inspection
- Standards/Compliance: Not explicitly specified in data; bidders should anticipate IOCL‑stated inspection standards
Terms, Conditions & Eligibility
- Option Clause: IOCL may increase/decrease quantity by up to 25% at contract and during currency with revised timelines
- EMD/Payments: No explicit EMD amount provided; bidders must follow IOCL terms for security deposit where applicable
- Documentation: PAN, GSTIN, cancelled cheque, EFT mandate (bank certified) must accompany bid for vendor code creation
- Delivery Timeline: Delivery period tied to original order dates with possible extension as per option clause
- Penalties/QA: Third party inspection is mandatory; no time extensions granted for inspection delays; all QA charges are included in bid
- Invoice/Accounting: Ensure GST invoice matches consignee GSTIN; provide GST portal payment confirmation
- Warranty/Support: Not specified in data; bidders should confirm post‑delivery support terms with IOCL
Key Specifications
-
Product/service names: 52.5KW heater bundle (Delair)
-
Estimated value/EMD: Not disclosed in data
-
Inspection: IOCL approved TPI; stage wise and final inspection included
-
Testing/quality: Destructive testing charges included; IBR/IGC/NACE/Radiography charges included
-
Warranty/AMC: Not specified; confirm with IOCL
-
Delivery: Based on original delivery period with option to adjust up to 25%
Terms & Conditions
-
Option to vary quantity by up to 25% during contract and currency
-
Third party inspection is mandatory; inspection charges included in price
-
GST invoicing in consignee name; GSTIN must match consignee
Important Clauses
Payment Terms
Invoices must be issued in the consignee name with GSTIN; GST portal payment screenshot required; no separate inspection charges payable
Delivery Schedule
Delivery period linked to the original order date; extended time calculated by (increased quantity ÷ original quantity) × original period, minimum 30 days
Penalties/Liquidated Damages
Third party inspection delays do not trigger time extensions; penalties may apply per IOCL terms for delays
Bidder Eligibility
-
Experience in supplying heater bundles or similar thermal equipment
-
Valid PAN and GSTIN registries
-
Ability to arrange and cover third party inspection via IOCL approved agencies
Tender Data
Bid Details
Quantity
2
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
9040M26H23/7875400333/HEATER BUNDLE 52.5KW DELAIR
Advisory Bank
ICICI
ePBG Percentage
5%
ePBG Duration (Months)
27
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
180
Delivery Locations
1
Delivery Cities
Medinipur East
Delivery Pincodes
721606
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| DEVANDLA VENKATA NAGENDRA | 721606,MATERIALS PURCHASE DEPARTMENT, IOCL HALDIA REFINERY, HALDIA | Medinipur East | West Bengal | 721606 | 2 | 180 | - |
Authority Records
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Documents 6
GeM-Bidding-9805855.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate duly certified by Bank
GST invoice and GST portal payment screenshot
Evidence of third party inspection readiness (TPI) and release notes
Experience certificates related to similar heater/bundle supply
OEM authorization (if applicable)
Technical bid documents as per IOCL terms
Frequently Asked Questions
What documents are required for IOCL heater bundle tender 2026 submission?
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, GST invoice copy with portal payment screenshot, third party inspection readiness notes, experience certificates for similar heater supply, OEM authorizations if applicable, and technical bid documents per IOCL terms.
How does the 25% quantity option affect delivery in IOCL tender?
IOCL may increase/decrease bid quantity up to 25% at award and during currency. The extended delivery time is calculated as (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days.
What are the GST invoicing requirements for IOCL third‑party inspection?
Invoices must be raised in the consignee’s name with the consignee GSTIN; include GST portal payment confirmation screenshot and ensure GST compliance per IOCL terms.
What safety/quality inspections are required for IOCL heater bundle supply?
A third party inspection by IOCL approved TPI is mandatory; bid prices must cover all testing costs, including destructive testing and radiography as per IOCL documents.
What is the delivery timeline for IOCL Delair 52.5KW heater bundle?
Delivery period is tied to the original order date; if the option clause is exercised, the extra time is calculated with a minimum 30 days, subject to original period rules.
Where can bidders verify OEM authorization and experience for IOCL tender?
Provide OEM authorization if required; include experience certificates showing prior similar supplier engagements in heater/bundle projects to bolster eligibility.
What happens if inspection delays occur during IOCL tender execution?
IOCL does not permit time extensions for inspection delays; ensure timely submission of release notes and arrange TPI scheduling to avoid penalties.
What are the key qualification criteria for IOCL heater bundle bid 2026?
Applicants must hold valid PAN and GSTIN, demonstrate relevant heater/bundle supply experience, and be prepared to meet third party inspection requirements with inclusive pricing.