Border Road Organisation Security Parts Tender P9F01042-45 & PD601836 Bolt 2026
Bid Publish Date
16-Oct-2026, 9:27 am
Bid End Date
27-Oct-2026, 10:00 am
Value
₹38,265
Location
Progress
Tender Overview
Border Road Organisation of the Department of Defence invites bids for multiple brake/leaf components: P9F01042 1ST HELPER LEAF, P9F01043 2ND HELPER LEAF, P9F01044 3RD HELPER LEAF, P9F01045 4TH HELPER LEAF, and PD601836 REAR CENTER BOLT WITH NUT. Estimated value is ₹38,265.00. The tender covers non-specified locations and quantities; the item set comprises five distinct parts with OEM/authorised distributor involvement. Shelf life requirements specify at least 2 years for the spare parts, with a minimum 1 year usable shelf life on supply date. An option clause allows up to 25% quantity variation and possible extension of delivery time with proportional calculation. The tender emphasizes GST considerations and financial standing checks, and requires OEM authorization if using third-party suppliers.
Technical Specifications & Requirements
- No explicit product specifications published; focus on item names and basic lifecycle terms.
- Five BOQ items across leaf components and a rear center bolt with nut; no MOQ or unit rates disclosed.
- EMD not stated; estimated contract value specified as ₹38,265.00.
- Shelf life criteria: minimum 2 years total shelf life; at least 1 year usable life at supply.
- Mandatory Manufacturer Authorization when bids are submitted via authorized distributors; GST and PAN documentation required; EFT mandate and cancelled cheque copy requested.
- Option clause permits up to 25% quantity increase or extension; delivery term defined as per original/extended cadence.
- No disallowed subcontracting beyond owner consent; joint liability terms apply.
Terms, Conditions & Eligibility
- GSTIN and PAN must be provided; bid must include EFT mandate certified by bank and cancelled cheque.
- Manufacturer Authorization: provide OEM/Original Service Provider details with contact information.
- Shelf Life requirements: minimum 2 years shelf life; minimum 1 year usable shelf life at supply.
- Financial health: bidder must not be under liquidation or bankruptcy; upload an undertaking.
- Delivery terms: option to increase quantity by up to 25%; delivery period details align with original/extended delivery periods.
- GST reimbursement as per actuals or applicable rate, whichever is lower, within quoted GST %.
Key Specifications
-
Item names: P9F01042 1ST HELPER LEAF, P9F01043 2ND HELPER LEAF, P9F01044 3RD HELPER LEAF, P9F01045 4TH HELPER LEAF, PD601836 REAR CENTER BOLT WITH NUT
-
Estimated value: ₹38,265.00
-
Shelf life: minimum 2 years; at supply date, minimum 1 year usable life remaining
-
Authorization: OEM/Manufacturer authorization required for distributors
-
Delivery/option clause: up to 25% quantity variation; extended period calculations
-
GST: reimbursement as actuals or at applicable rate, whichever is lower, within quoted GST percentage
Terms & Conditions
-
Option to increase/decrease order quantity by up to 25% during contract and currency of contract
-
Mandatory OEM authorization for non-OEM bids and bank-certified EFT mandate
-
Shelf life minimums: 2 years total, 1 year usable at supply; GST treatment per terms
Important Clauses
Payment Terms
GST reimbursement will follow actuals or applicable rate, whichever is lower, within quoted GST %. EFT mandate and bank-certified documents required.
Delivery Schedule
Delivery period starts from last date of original delivery order; option period adjusts timing proportionally with a minimum 30 days.
Penalties/Liquidated Damages
Penalty details not explicitly specified; bidder to comply with option/extension terms and delivery commitments.
Bidder Eligibility
-
Not under liquidation, court receivership, or bankruptcy
-
Provide PAN, GSTIN, EFT mandate; cancelled cheque
-
OEM authorization required for distributors; maintain residual market life of >2 years
Tender Data
Bid Details
Quantity
10
Category
P9F01042 1ST HELPER LEAF
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
P9F01042 1ST HELPER LEAF , P9F01043 2ND HELPER LEAF , P9F01044 3RD HELPER LEAF , P9F01045 4TH HELPER LEAF , PD601836 REAR CENTER BOLT WITH NUT
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
Udhampur
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | Udhampur | Udhampur | - | - | 2 | 45 | - |
Authority Records
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Documents 5
GeM-Bidding-9994962.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
5 Items Sign in to view GEM price trends Sign in for GEM prices
P9F01042 1ST HELPER LEAF
P9F01042 1ST HELPER LEAF
P9F01043 2ND HELPER LEAF
P9F01043 2ND HELPER LEAF
P9F01044 3RD HELPER LEAF
P9F01044 3RD HELPER LEAF
P9F01045 4TH HELPER LEAF
P9F01045 4TH HELPER LEAF
PD601836 REAR CENTER BOLT WITH NUT
PD601836 REAR CENTER BOLT WITH NUT
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | P9F01042 1ST HELPER LEAF | P9F01042 1ST HELPER LEAF | 2 | nos | oic1054fw | 45 | |
| 2 | P9F01043 2ND HELPER LEAF | P9F01043 2ND HELPER LEAF | 2 | nos | oic1054fw | 45 | |
| 3 | P9F01044 3RD HELPER LEAF | P9F01044 3RD HELPER LEAF | 2 | nos | oic1054fw | 45 | |
| 4 | P9F01045 4TH HELPER LEAF | P9F01045 4TH HELPER LEAF | 2 | nos | oic1054fw | 45 | |
| 5 | PD601836 REAR CENTER BOLT WITH NUT | PD601836 REAR CENTER BOLT WITH NUT | 2 | nos | oic1054fw | 45 |
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Required Documents
Copy of PAN Card
Copy of GSTIN
Copy of Cancelled Cheque
Copy of EFT Mandate certified by Bank
Manufacturer Authorization Form / OEM authorization with contact details
GST and PAN documents; financial statements if requested
Bidder undertaking of financial standing (no liquidation/receivership)
Any other documents as per generic terms of the Tender
Frequently Asked Questions
How to bid for BR0 defence leaf parts tender in 2026?
Bidders must provide PAN, GSTIN, cancelled cheque, and bank-certified EFT mandate; OEM authorization is required for distributors; submit five item bids for P9F01042-45 and PD601836 bolt with a total estimated value of ₹38,265.00. Ensure shelf-life criteria and 25% option clause are understood.
What documents are required for eligibility in BR0 tender 2026?
Submit PAN, GSTIN, cancelled cheque, EFT mandate, OEM authorization, and undertakings on financial standing; provide manufacturer authorization if not bidding as OEM; ensure shelf-life compliance and avoid liquidation or bankruptcy status; deliverables align with the five BOQ items.
What are the key technical specifications for the BR0 parts?
No explicit ISO or BIS standard listed; focus on five identified item names and bolt with nut; ensure supplier provides OEM authorization and shelf-life compliance; delivery terms allow up to 25% quantity variation; GST handling follows actuals or applicable rates.
When is the delivery window for BR0 defence procurement?
Delivery period begins after the last date of the original delivery order; if option quantity is exercised, delivery time scales as (additional quantity/original quantity) × original delivery period, with a minimum of 30 days.
What is the EMD requirement for BR0 tender 2026?
EMD details are not explicitly specified in the available data; bidders should assume standard government practice and verify exact EMD amount in the official call for tenders or during bid submission.
How is GST handled in BR0 defence procurement?
GST will be reimbursed based on actuals or the applicable rate, whichever is lower, within the quoted GST percentage; bidders must determine their GST liability and include it in the bid accordingly.
What qualifies as eligible OEM authorization for this BR0 bid?
If bidding through authorized distributors, provide an OEM authorization certificate detailing name, designation, address, email, and phone; this ensures compliance with the Manufacturer Authorization clause.
What shelf-life criteria must spare parts meet for BR0 tender?
Spare parts must have a minimum total shelf life of 2 years, and at least 1 year usable life remaining at the date of supply; vendors must certify shelf-life in their bid package.