Karnataka Government Secretariat Institute Multifunction Printer Tender Bangalore 2026 ISO 9001 24734
Progress
RAKey Highlights
- • OEM/Authorized Seller must have India-based registered office for after-sales support
- • ISO 9001 certification required for bidder or OEM
- • 25% quantity adjustment right during contract execution
- • Auto duplexing, Original Document Feeder, multiple paper trays, connectivity
- • SCOPE includes training of operators and statutory clearances if any
- • Dedicated toll-free service number required for support
Tender Overview
The Karnataka Government Secretariat Institute in Bangalore, Karnataka invites bids for a Multifunction Printer (Print, Scan, Copy) under PAC criteria. The procurement includes Supply, Installation, Testing & Commissioning and operator training, with an EMD of ₹15,000. Bidders must ensure ISO 9001 certification and provide OEM/Authorized Seller support in India. The scope accommodates future quantity adjustments up to 25%, with delivery timing linked to original and extended periods. The contract covers post-sales service, statutory clearances if required, and a toll-free service channel. A unique requirement is adherence to IS0 9001 regime and an emphasis on availability of in-country after-sales support.
Technical Specifications & Requirements
- Print Technology: Generic printing category with Auto Duplexing for 2-sided printing/copying.
- Print Paper Size: Supports A4 and A3 as per typical SMB/office needs.
- Speed (ISO/IEC 24734): Minimum monochrome and color speeds for A4, plus A3 monochrome/color speeds.
- Original Document Feeder Type: For scanning and copying; number of main paper trays specified by BOQ.
- Connectivity: Standard networking options to integrate with office IT; vendor must specify models.
- Scope of Supply: Includes installation, testing, commissioning, operator training, and any required statutory clearances.
- Standards/Certifications: ISO 9001 certified bidder or OEM; OEM/Authorized Seller with India-based office for after-sales.
Terms, Conditions & Eligibility
- EMD: ₹15,000.
- Delivery terms: Delivery period defined; option to increase quantity by up to 25% at contracted rates; extended delivery time rules apply.
- Warranty/Support: Dedicated toll-free service number required; post-installation support from OEM.
- Documents: GST registration, PAN, experience certificates, financial statements, EMD receipt, OEM authorization, technical bid.
- OEM/Imported Products: If imported, must have India-based registered office for service support.
- Payment & Compliance: Scope covers supply, installation, testing, commissioning, and operator training; compliance with terms and condition clauses.
Key Specifications
-
Product category: Multifunction Printer (Print, Scan, Copy)
-
Printing speeds per ISO/IEC 24734 for A4 Mono/Color and A3 Mono/Color
-
Auto duplexing (2-sided printing/copying)
-
Original Document Feeder Type for scanning/copying
-
Number of main paper trays (as per BOQ)
-
Connectivity options (networking, USB, etc.)
-
ISO 9001 certified bidder or OEM
-
India-based registered office for OEM/Authorized Seller
Terms & Conditions
-
EMD of ₹15,000 required and payable as specified
-
Quantity can be increased up to 25% during contract
-
Importantly, ISO 9001 and India-based service support required
Important Clauses
Payment Terms
Scope includes Supply, Installation, Testing, Commissioning, and Operator Training; EMD ₹15,000; compliance with contract rates for any quantity variations.
Delivery Schedule
Delivery period linked to original order; extended period as per option clause with minimum 30 days, 25% quantity adjustment permissible.
Penalties/Liquidated Damages
Not specified in provided data; bidders should seek explicit LD terms in final ATC.
Bidder Eligibility
-
ISO 9001 certified bidder or OEM
-
India-based office for after-sales service (for imported equipment)
-
Experience in supply/installation of multifunction printers (similar projects)
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | BIG C TECHNOLOGIES PRIVATE LIMITED Under PMA | Make : Canon Model : Canon MF271dn - 1 Year Warranty | 04-03-2026 09:27:05 | |
| 2 | DIA ENTERPRISES Under PMA | Make : Canon Model : Canon MF271dn - 1 Year Warranty | 04-03-2026 09:44:45 | |
| 3 | INTELLIC SYSTEMS Under PMA | Make : Canon Model : Canon MF271dn - 1 Year Warranty | 04-03-2026 15:32:19 |
Reverse Auction Results Final Prices
These are the final prices after the reverse auction event. Prices may be lower than initial bids.
| Rank | Seller | Final Price | Item |
|---|---|---|---|
| L1 | DIA ENTERPRISES Under PMA Winner | ₹8,56,312 | Item Categories : Multifunction Printer (Print, Scan, Copy) |
| L2 | BIG C TECHNOLOGIES PRIVATE LIMITED Under PMA | ₹8,66,665 | Item Categories : Multifunction Printer (Print, Scan, Copy) |
| L3 | INTELLIC SYSTEMS Under PMA | ₹8,84,268 | Item Categories : Multifunction Printer (Print, Scan, Copy) |
🎉 L1 Winner
DIA ENTERPRISES Under PMA
Final Price: ₹8,56,312
Contract / Result Documents 1
Please sign in or create an account to view contract details and download result documents.
Reverse Auction Schedule
Start
10-Mar-2026, 2:00 pm
End
11-Mar-2026, 2:00 pm
Duration: 24 hours
Reverse Auction Document
✅ RA concluded. Check financial results for final rankings.
Tender Data
Bid Details
Quantity
29
Bid Type
Two Packet Bid
Bid Validity
90 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
12
Past Performance
50 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Multifunction Printer (Print, Scan, Copy) (Q2) ( PAC Only )
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 5
GeM-Bidding-9013719.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar printer supply projects
Financial statements (audited if available)
EMD payment receipt (₹15,000)
Technical bid document
OEM authorization or dealership certificate
Manufacturer/Importer certification showing ISO 9001 compliance
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Description of Stores | Multifunction Machine Printer with Minimum 1 Year On Site Warranty, including Cartridge and Power Cord/Adapter |
| Generic | Print Technology | Laser |
| Generic | Type of Printing | Monochrome (Black), Colour Or higher |
| Printing | Print Paper Size | A4 and Legal |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Monochrome (Black) (in PPM) | 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Print Speed per Minute as per ISO/IEC 24734 in A4 Size-Colour (in PPM) | Not Applicable, 1 to 5, 6 to 10, 11 to 15, 16 to 20, 21 to 25, 26 to 30, 31 to 35, 36 to 40, 41 to 45, 46 to 50, 51 to 55, 56 to 60, 61 to 65, 66 to 70, 71 to 80, 81 to 90, 91 to 100, 101 to 120, 121 to 140, 141 to 160, 161 to 180 Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Mono (in PPM) | Not Applicable Or higher |
| Printing | Minimum Speed per Minute as per ISO/IEC 24734 in A3 Size-Color (in PPM) | Not Applicable Or higher |
| Printing | Auto Duplexing Printing/Coping (2-sided Feature) | Yes Or higher |
| PAPER HANDLING | Original Document Feeder Type (For Scanning and Copying) | Platen, Automatic Document Feeders (ADF), Reverse/Duplex Automatic Document Feeders (RADF/DADF), Single-Pass Document Feeders (SPDF) Or higher |
| PAPER HANDLING | Number of Main Paper Tray | 1 |
| Connectivity | Connectivity | USB Port, Ethernet Port |
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for multifunction printer tender in Bangalore 2026
To bid, submit GST, PAN, experience certificates, financial statements, EMD ₹15,000, and OEM authorization. Ensure ISO 9001 compliance and India-based service support; include installation, testing, commissioning, and operator training in the bid scope. Confirm quantity adjustment rights up to 25% and delivery terms in ATC.
What documents are required for Karnataka printer tender 2026
Required documents include GST certificate, PAN, manufacturer/OEM authorization, experience certificates for similar projects, financial statements, EMD receipt of ₹15,000, technical bid, and ISO 9001 certificate for bidder or OEM. Ensure toll-free service contact details and India-based after-sales support.
What are the technical specs for IS0 9001 printer tender Karnataka
Specs require ISO 9001 certified bidders, auto duplex printing, A4 and A3 print capability, minimum speeds per ISO/IEC 24734 for monochrome/color, Original Document Feeder for scanning, and multiple paper trays. Connectivity must support office network integration; installation/training included in scope.
When is EMD and delivery terms for Karnataka printer bid
EMD is ₹15,000. Delivery terms allow a 25% quantity increase at contracted rates; delivery period extends from original delivery date with a minimum 30 days extension, depending on option exercise. Confirm final delivery schedule in the tender ATC.
What are the procurement terms for OEM support in Karnataka
Imported items must have an India-based registered office for after-sales support; OEM/Authorized Seller certificates must be submitted. The vendor must provide a toll-free support line and post-installation service as part of the scope.
How to verify ISO 9001 compliance for Karnataka printer bid
Check bidder or OEM certification documents showing ISO 9001 registration number and scope. Include certificate copies in the technical bid. Ensure the supplier’s quality management system aligns with ISO 9001 standards for consistent performance.
What does scope of supply include in this Karnataka tender
Scope includes Supply, Installation, Testing, Commissioning of the printers, training of operators, and providing any statutory clearances if required. The contract awards may cover ongoing service support via a toll-free number.