Department Of Posts Laptop & UIDAI-Compliant Biometric Devices Tender Patna Bihar 2026
Progress
Tender Overview
The Department Of Posts in Patna, Bihar invites bids for an integrated package comprising Entry and Mid Level Laptop units and UIDAI-compliant biometric devices: Fingerprint Scanner, Dual Iris Scanner, GNSS Device, and Web Camera. The estimated contract value is ₹3,000,000 with potential quantity adjustments up to 25% under the purchaser’s option clause. Delivery schedule aligns with original delivery terms, with extension rules applying if options are exercised. The procurement focuses on UIDAI specification compliance for biometric components and standard laptop performance for field operations.
Technical Specifications & Requirements
- Product scope includes Laptop (Q2) and Biometric peripherals as per UIDAI specification: Fingerprint Scanner (Q2), Dual Iris Scanner (Q2), GNSS Device (Q2), Web Camera (Q2).
- No explicit numeric specs are published in the tender data; bidders must ensure UIDAI-aligned biometric devices and compatible laptops.
- Serviceability is mandated: vendors must set up a Functional Service Centre in the state of the consignee (Patna) within 30 days of award if on-site warranty is not applicable; service evidence required for payment release.
- EMD/PBG submission options include DD in favour of Dy. CPM, Patna GPO or FD/RFP arrangements with bank endorsement and post-bid hardcopy delivery within 5 days of bid end.
- Turnover requirements reference the bid document with three-year average turnover evidence via audited statements or CA certification; younger bidders will be evaluated on completed-year turnover.
Terms, Conditions & Eligibility
- Option Clause allows quantity variation up to 25%, both at contract award and during currency, with delivery extension rules based on the ratio of additional to original quantity.
- Service Centre requirement: bidder must have a functional centre in the consignee state or establish one within 30 days of award; payment contingent on submitting service-centre evidence.
- Turnover criteria: average annual turnover over the last three financial years must meet the bid document threshold (audited statements or CA certificate required).
- EMD submission: DD/FD options permitted; hard copy to be delivered within 5 days post bid end; online proof of DD/FD to be uploaded.
Key Specifications
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Product scope: Entry and Mid Level Laptop + UIDAI biometric devices
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Biometric devices: Fingerprint Scanner (Q2), Dual Iris Scanner (Q2), GNSS Device (Q2), Web Camera (Q2)
-
Standards/Compliance: UIDAI specification alignment for biometric peripherals
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Delivery value: ₹3,000,000 estimated
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EMD submission options: DD in favour of Dy. CPM, Patna GPO or Fixed Deposit Receipt with pledge
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Service Centre: required in-state or establishment within 30 days of award; payment conditioned on evidence
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Turnover: minimum average annual turnover over last 3 years as per bid document
Terms & Conditions
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Option-based quantity variation up to 25% during contract lifecycle
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Functional Service Centre in consignee state required within 30 days
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Turnover evidence: last 3 financial years; CA certificate acceptable
Important Clauses
Payment Terms
Payment released after submission of service centre evidence; EMD/FD/DD must be delivered as specified
Delivery Schedule
Delivery timeline tied to original delivery order; extended time proportional to quantity increase with minimum 30 days
Penalties/Liquidated Damages
Not explicitly stated in data; ensure reference to L.D. terms in bid document
Bidder Eligibility
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Three-year turnover must meet the bid requirement with audited statements
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Proof of functional service centre or ability to establish within 30 days
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UIDAI-compliant biometric device capability and OEM authorizations (where applicable)
Tender Data
Bid Details
Quantity
131
Category
Entry and Mid Level Laptop - Notebook
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
15
OEM Avg. Turnover
60
Past Performance
50 %
Warranty Period
3 days
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Entry and Mid Level Laptop - Notebook (Q2) , Fingerprint Scanner (Slap Scanner) as per UIDAI Specification (Q2) , Dual Iris Scanner as per UIDAI Specification (Q2) , GNSS Device As Per UIDAI Specification (Q2) , Web Camera As Per UIDAI Specification (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
2.5%
ePBG Duration (Months)
38
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Patna
Delivery Pincodes
800001
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Rajiv Kumar | 800001,Meghdoot Bhawan, O/o the CPMG Bihar Circle, In the campus of Patna GPO, Patna- 800001 | Patna | Bihar | 800001 | 23 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9758285.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
11
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Required Documents
GST registration certificate
PAN card
Audited financial statements for the last three financial years or CA certificate of turnover
EMD proof (DD in favour of Dy. CPM, Patna GPO or equivalent FD/pledge)
Proof of functional Service Centre in the state or plan and timeline to establish within 30 days
Technical compliance certificates (UIDAI-aligned product evidence)
OEM authorization (where applicable) and product literature
Bid document compliance and delivery schedule
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid in the Patna UIDAI devices tender in 2026?
Bidders must meet turnover, provide UIDAI-compliant biometric devices, and submit EMD via DD or FD. Ensure service centre existence or plan within 30 days, attach necessary CA/audited turnover, and provide OEM authorizations. The process includes online bid submission and hardcopy delivery within 5 days after bid end.
What documents are required for Department Of Posts procurement in Patna?
Submit GST and PAN, three-year turnover proof (audited statements or CA certificate), EMD proof (DD/FD), service-centre evidence or plan, UIDAI device compliance certificates, OEM authorization, product literature, and delivery schedule in the bid packet.
What is the estimated value and quantity flexibility for this tender?
Estimated contract value is ₹3,000,000. The purchaser may increase or decrease quantity up to 25% of bid quantity, and extend delivery time proportionally with a minimum 30 days.
Which standards apply to UIDAI biometric devices in this bid?
Devices must be aligned with UIDAI specifications; ensure biometric sensors (fingerprint, iris) and GNSS/webcam meet UIDAI guidance for government use; attach UIDAI conformity certificates with bid.
What are the EMD submission options for this procurement in Patna?
EMD can be submitted as a Demand Draft in favor of Dy. CPM, Patna GPO, or as a Fixed Deposit Receipt pledged to the same account, with bank endorsement validating withdrawal conditions; provide scanned proof online and hardcopy within 5 days.
When is the service centre requirement triggered for suppliers?
A functional service centre must exist in the consignee state or be established within 30 days of contract award; payment release depends on documentary evidence of the centre.
What delivery conditions govern additional quantities under this tender?
Delivery terms allow up to 25% quantity variation; extended delivery time is calculated as (additional quantity ÷ original quantity) × original delivery period, minimum 30 days.
What documents prove eligibility for turnover and financials?
Provide audited balance sheets for the last three financial years or a CA/Cost Accountant certificate showing turnover; if the bidder is younger than 3 years, use completed years after incorporation for turnover.