Oil India Limited Toner & Ink Cartridges Procurement PAC Only Gautam Buddha Nagar UP 2026
Bid Publish Date
31-Aug-2026, 3:32 pm
Bid End Date
14-Sep-2026, 2:00 pm
Value
₹1,55,290
Location
Progress
Tender Overview
Oil India Limited invites bids for toner cartridges, ink cartridges, and printer consumables under a PAC-only procurement in Gautam Buddha Nagar, Uttar Pradesh. Estimated value: ₹155,290. Scope covers generic cartridge types, colors, and OEM model compatibility for various printers. The procurement emphasizes supplier authorization and generic cartridge eligibility, with a 25% quantity option and extended delivery considerations. Location-specific requirements and PAC-only constraints shape bidder eligibility and delivery planning. This tender requires OEM authorization where applicable and emphasizes bulk purchase flexibility at contracted rates across the contract term.
Technical Specifications & Requirements
- Product class of cartridge and Type of cartridge/consumable are both listed as GENERIC, with focus on compatibility across multiple printer brands.
- Color of ink/toner, Model numbers of OEM printers and cartridges, and Minimum yield (pages) are required as data points to establish compatibility and performance expectations.
- Printer/Multifunction Machine brands and model numbers should be disclosed for offered cartridges/consumables to ensure proper fit.
- Delivery and performance expectations hinge on generic compliance rather than brand-specific standards; bidders should map offered cartridges to listed generic parameters.
- Estimated value and potential scope are indicated by the tender data; vendors should prepare accordingly for cross-brand compatibility and page-yield verification.
Terms, Conditions & Eligibility
- Option Clause permits increasing/decreasing bid quantity up to 25% at contract award and during the currency with calculation based on original delivery period, with a minimum additional time of 30 days.
- Manufacturer Authorization required for authorized distributors/service providers, including full OEM details (name, address, email, phone).
- EMD/Payment Terms not explicitly stated in the data; bidders should confirm bid security requirements and payment terms in the readiness for submission. Ensure compliance with vendor registration and submission of requisite authorizations.
Key Specifications
-
Product: toner cartridges and ink cartridges
-
Category: GENERIC cartridge class
-
Color options to be specified by bidder
-
OEM printer model compatibility: required to map to cartridge models
-
Minimum yield (pages) data point required
-
Brand/OEM requirements: not explicitly mandated, but authorization may be required
-
Delivery timeframe: not explicitly defined; option for extension under clause
-
Estimated contract value: ₹155,290
Bidder Eligibility
-
Distributor/authorized dealer with OEM authorization
-
Experience in supplying printer consumables for government or large organizations
-
GST registration and financial stability documentation
Tender Data
Bid Details
Quantity
40
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Item wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2) ( PAC Only )
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Gautam Buddha Nagar
Delivery Pincodes
201301
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Swagata Baruah | 201301,Oil India Limited, Plot No. 19, Sector 16A, Noida | Gautam Buddha Nagar | Uttar Pradesh | 201301 | 10 | 20 | - |
Authority Records
BID & GeM Expert Consultancy
End-to-end support — bid preparation, GeM registration, document filing & compliance by industry experts.
Free consultation · 24h response
Documents 7
GeM-Bidding-9826216.pdf
Main Document
Other Documents
OTHER
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
CATALOG-Specification-4
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
🤖 AI-Powered Bidder Prediction
Discover companies most likely to bid on this tender
Required Documents
GST registration certificate
PAN card
Experience certificates for similar toner/ink cartridge supply
Financial statements (latest financials)
EMD/Security deposit documents (if required in terms)
Technical bid documents showing cartridge compatibility
OEM authorization or Manufacturer authorization certificates
Authorisation Form/Certificate with OEM/service provider details
Technical Specifications
4 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| GENERIC | Product Class of Cartridge | OEM |
| GENERIC | Printer/Multifunction Machines Brand for which offered Cartridge/Consumable is Suitable | HP |
| GENERIC | Type of Cartridge/Consumable | Ink Cartridge |
| GENERIC | Color of the Ink/Toner | Black |
| GENERIC | Model Number of OEM's Printer/OEM's Multi Function Machine | HP OfficeJet Pro 9110b, HP OfficeJet Pro 9110b Printer, HP OfficeJet Pro 9117b Printer, HP OfficeJet Pro 9120 All-in-One Printer, HP OfficeJet Pro 9120b All-in-One Printer, HP OfficeJet Pro 9120e All-in-One Printer, HP OfficeJet Pro 9122e All-in-One Printer, HP OfficeJet Pro 9130 All-in-One Printer, HP OfficeJet Pro 9130b All-in-One Printer, HP OfficeJet Pro 9130e All-in-One Printer, HP OfficeJet Pro 9720e Wide Format All-in-One Printer, HP OfficeJet Pro 9720 Wide Format All-in-One Printer, HP OfficeJet Pro 9730e Wide Format All-in-One Printer, HP OfficeJet Pro 9730 Wide Format All-in-One Printer |
| GENERIC | Model Number of OEM's Printer Cartridge/Consumable | HP 938e EvoMore Black Original Ink Crtg - 4S6Y2PA |
| GENERIC | Minimum Yield of the Replacement Cartridge/Consumable offered (Number of Pages) | 2001 to 5000, 5001 to 10000, 10001 to 15000, 15001 to 20000, 20001 to 30000, 30001 to 40000, 40001 to 50000, 50001 to 70000, 70001 to 100000, 100001 to 500000, 500001 to 1000000, 1000001 to 1500000 Or higher |
Frequently Asked Questions
Key insights about UTTAR PRADESH tender market
How to participate in Oil India Limited printer cartridge tender in UP 2026
Bidders must submit GST registration, PAN, experience certificates, financial statements, and EMD as applicable, along with OEM/manufacturer authorization. Provide detailed cartridge compatibility data, model numbers, and minimum yield. Ensure PAC-only eligibility and comply with the 25% quantity option terms and supplier authorization requirements.
What documents are required for toner cartridge bid in Uttar Pradesh
Required documents include GST certificate, PAN, recent financial statements, experience certificates for similar procurement, OEM authorization, and technical bid demonstrating cartridge compatibility (model numbers, color options, yield). Ensure authorization form is complete for authorized distributors.
What are the delivery terms for Oil India Limited cartridge procurement
Delivery terms allow quantity variation up to 25% at contract time, with additional time calculated as (Additional quantity/original quantity) × original delivery period, minimum 30 days. Delivery starts after the last delivery order date; extended delivery time may apply during option exercise.
What standards or certifications are required for cartridge supply
Tender data lists GENERIC cartridge categories; bidders should rely on OEM authorization and confirm any brand-specific certifications. Where applicable, emphasize cartridge compatibility with OEM printers and minimum yield specifications; obtain manufacturer approvals before bid submission.
What is the estimated contract value for the UP cartridge tender
The tender indicates an estimated value of ₹155,290. Bidders should align pricing, availability, and delivery capacity to meet this scope, ensuring competitive quotation within the contract framework and any optional quantity adjustments up to 25%.
How to verify cartridge compatibility with Oil India Limited printers
Provide explicit mapping of each offered cartridge to OEM printer model numbers, including color specification, type (toner/ink), and minimum yield. Include model numbers of OEM cartridges and ensure compatibility data is supported by OEM authorization documents.
What is PAC-only procurement for printer consumables in this tender
PAC-only indicates procurement restricted to pre-approved agents or channels with performance credibility. Ensure submission includes PAC-compliant authorization, confirm eligibility for PAC processing, and provide OEM authorization to protect against unauthorized supply.