Haryana Electronics & Information Technology Department Toner Cartridges Tender 2026 Haryana - Printer Consumables ISO/IS 550 2026
Progress
Key Highlights
- • OEM/Authorized Seller requirement for imported toner cartridges; must have India-based registered office for after-sales service
- • Quantity fluctuation tolerance up to 25% of bid/contract quantity during contract execution
- • Delivery period extension rules based on (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
- • No BOQ items or explicit technical specifications included; emphasis on supply continuity and contract rates
- • Standard bid terms to be complied with by bidders; focus on serviceability and timely delivery within Haryana
Tender Overview
The opportunity is issued by the Electronics And Information Technology Department, Haryana for procurement of Toner Cartridges / Ink Cartridges / Printer Consumables. The tender scope covers stationary printer consumables with potential quantity adjustments up to 25% of bid quantity during contract, at contracted rates. The delivery cadence starts after the last delivery order date, with a minimum extension period of 30 days if options are exercised. This procurement relies on supplier capability to fulfill flexible volumes and maintain supply continuity within Haryana. The notice highlights an OEM/imported product requirement with India-based after-sales support responsibilities. Unique clauses include option-based quantity adjustments and extended delivery timelines aligned to the extended period, ensuring continuity of printer operations across government facilities.
Technical Specifications & Requirements
- Product category: Toner Cartridges / Ink Cartridges / Printer Consumables (Q2) with no explicit spec sheet provided in the data. Government terms emphasize supply continuity and adherence to contracted rates for extra quantities within 25% tolerance.
- OEM/Imported products clause: If imported, an OEM or Authorized Seller must have an Indian registered office to provide after-sales service in India; submit certificate to prove support capability.
- Delivery timing framework: Delivery period calculated from the last date of original delivery order; extended period applies per option clause; minimum extension duration is 30 days; extended time may increase proportionally to the quantity increase.
- No BOQ items listed; no technical metrics disclosed. Bidders should prepare to align with generic printer consumables standards and ensure supply chain reliability for Haryana government needs.
Terms, Conditions & Eligibility
- Option Clause: Purchaser may increase/decrease quantity by up to 25% of bid/contract quantity during placement or currency; delivery time scales with quantity adjustments.
- OEM/Service: For imported products, provide proof of India-based registered office for after-sales service; submit certificate.
- Documentation and compliance expectations beyond the explicit terms are not detailed; bidders should be prepared to demonstrate supplier capability, warranty terms, and after-sales support aligned with government procurement norms.
Key Specifications
-
Product/service names: Toner Cartridges, Ink Cartridges, Printer Consumables
-
Quantities: up to 25% fluctuation allowed during contract
-
EMD/Estimated value: Not specified in data; prepare as per local tender norms
-
Experience: Demonstrate supplier capability in printer consumables supply
-
Quality/Standards: Not specified; ensure OEM/ISI-like certifications if applicable
-
Delivery: Commences from last date of original delivery order; extended period rules apply
-
Warranty/AMC: Not specified; bidders should propose standard warranty terms
Terms & Conditions
-
Option Clause permits ±25% quantity variation with corresponding delivery-time adjustment
-
Imported items require OEM presence in India for after-sales service and a cert
-
Delivery extensions must follow the calculated formula with a 30-day minimum
Important Clauses
Payment Terms
Not specified in data; bidders should be prepared to align with standard govt payment norms after delivery and acceptance
Delivery Schedule
Delivery period starts from last date of original delivery order; extended delivery time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should anticipate standard LD clauses for delayed delivery in government procurements
Bidder Eligibility
-
Experience in supplying toner cartridges or printer consumables to government entities
-
Ability to provide after-sales service from India-based presence for imported items
-
Financial stability evidenced by recent financial statements and GST/PAN compliance
Tender Data
Bid Details
Quantity
505
Category
Toner Cartridges / Ink Cartridges / Consumables for Printers
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
5
Past Performance
70 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Toner Cartridges / Ink Cartridges / Consumables for Printers (Q2)
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Bhiwani
Delivery Pincodes
127021
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Dinesh Kumar | 127021,DITS Bhiwani Room No. 8,Mini Secretariat Building ,Bhiwani-127021 | Bhiwani | Haryana | 127021 | 70 | 15 | - |
Authority Records
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Documents 2
GeM-Bidding-9858538.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar toner/cartridges supply
Financial statements (recent) showing solvency
EMD documents as per tender (amount/percentage not specified in data; prepare per local norms)
Technical bid documents and product data sheets (generic if not provided)
OEM authorization or dealership/authorized seller certificate (for imported products)
Proof of India's registered office for after-sales service (if applying with imported items)
Frequently Asked Questions
Key insights about HARYANA tender market
How to bid on toner cartridges tender in Haryana 2026 for printer consumables
Bidders should submit GST, PAN, experience certificates, financial statements, and EMD as applicable, along with OEM authorization for imported items. Ensure India-based after-sales service documentation and delivery capability for Haryana facilities; confirm quantity flex via the 25% option clause and align delivery schedules to original with minimum 30 days extension.
What documents are required for Haryana printer consumables procurement bid 2026
Required items typically include GST registration, PAN, experience certificates for similar supply, financial statements, EMD documents, technical bid, OEM authorizations, and proof of India-based after-sales service if importing. Prepare cantonments showing delivery capacity and warranty terms per government norms.
What is the 25% option clause impact for toner cartridge procurement in Haryana
The purchaser may increase or decrease the order quantity up to 25% at contract placement or during the contract currency at contracted rates. Delivery extension uses a formula, with a minimum of 30 days, starting from the last delivery order date to accommodate fluctuations.
What are the delivery terms for Haryana printer consumables tender 2026
Delivery begins after the last delivery order date; if an extended period is exercised, the additional time equals (Increased quantity ÷ Original quantity) × Original delivery period, with a mandatory minimum of 30 days and potential extension to original delivery period during option exercise.
What standards or certifications are required for imported toner supplies in Haryana
If importing, provide OEM or Authorized Seller certificate and proof of India-based registered office for after-sales service. Specific standards are not listed; bidders should ensure compliance with general government procurement quality expectations and OEM warranties.
How to verify eligibility for Haryana IT Department printer consumables tender 2026
Verify eligibility by demonstrating prior experience in government or large-scale toner cartridge supply, valid GST/PAN, financial stability, and the ability to provide India-based after-sales service for imported items; ensure compliance with 25% quantity adjustment and delivery extension rules.
What are the anticipated payment terms for Haryana consumables procurement
Payment terms are not explicitly stated; bidders should prepare to meet standard govt norms, typically post-delivery acceptance with possible milestone payments. Align with contract clauses and ensure documentation supports timely invoicing and clearance.
What documents should be prepared for technical bid submission in Haryana toner tender
Prepare product data sheets for toner cartridges, OEM authorization letters, installation/service capability proof, and standard technical compliance documents. Include evidence of India-based service for imported items and alignment with the 25% quantity option policy.