Andaman & Nicobar Electricity Department Tubular Street Light Poles Tender 2026 - 25% Quantity Variation, Pre-Dispatch Inspection, ₹35.20 Crore
Bid Publish Date
15-Oct-2026, 9:40 am
Bid End Date
28-Oct-2026, 11:00 am
EMD
₹7,04,000
Value
₹3,52,00,000
Progress
Key Highlights
- • Exact EMD amount: ₹704,000 with bid security implications
- • Estimated contract value: ₹35,200,000 for tubular street light poles
- • Quantity option clause: up to 25% variation at contracted rates
- • Pre-dispatch inspection framework: Buyer or nominated agency, 7-day readiness window
- • Inspection charges borne by Buyer; seller facilities for in-house testing provided free
- • Delivery period mechanics tied to original vs extended delivery period calculations
- • Scope limited to supply of goods; no installation services included
Tender Overview
The opportunity is a supply-only procurement for tubular street light poles under the Electricity Department, Andaman & Nicobar Islands. Estimated value is ₹35,200,000 with an EMD of ₹704,000. The contract contemplates the purchase of lighting pole hardware, categorized under Lighting Pole or Post and Hardware. Quantity flexibility allows up to 25% increase/decrease at contract rates, impacting delivery planning and inventory requirements. Pre-dispatch inspection is mandatory, conducted by the Buyer or an nominated external agency at the seller’s premises, with inspection charges borne by the Buyer. An 7-day inspection window is referenced from email notification. This tender emphasizes delivery timelines aligned with option-quantity adjustments, and the scope covers only the supply of goods, excluding installation services. The tender is notable for its explicit inspection regime and the option clause governing quantity adjustments during and after contract formation.
Technical Specifications & Requirements
- Product category: Tubular street light poles and related hardware (Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3))
- Estimated contract value: ₹35,200,000; EMD: ₹704,000
- Scope: Only supply of goods (no installation)
- Delivery provisions: Delivery period can be extended via option clause; additional time calculation: (increased quantity ÷ original quantity) × original delivery period, minimum 30 days
- Inspection: Pre-dispatch inspection at seller premises; buyer bears external inspection/testing charges; 7-day readiness window post inspection notice
- Compliance: Written terms require adherence to buyer’s qualifications and delivery terms; explicit rights to reject on receipt are preserved
Terms, Conditions & Eligibility
- EMD: ₹704,000 to be submitted as part of bid security
- Quantity fluctuation: Up to 25% variation during/after contract at contracted rates
- Delivery window: Triggered from last date of original delivery order; extended periods allowed under option clause
- Inspection responsibility: Buyer/nominated agency conducts pre-dispatch inspection; seller must accommodate scheduling
- Payment terms and penalties: Not specified in available data; inspection costs borne by Buyer; LD/penalties not detailed
- Documentation: Submit bid security, factory capability statements, and procurement-compliant manufacturer details
Key Specifications
-
Product: Tubular street light poles (V2) - Q3
-
Quantity: Not specified in BOQ; contract value indicates high-volume supply
-
EMD: ₹704,000
-
Quality/Compliance: Pre-dispatch inspection regime; external lab testing when required
-
Delivery: Flexible window via option clause; minimum 30 days extension rules
-
Performance: In-house testing facilities provided by seller; inspection by Buyer
-
Warranty/Support: Not specified in available data
Terms & Conditions
-
Quantity adjustment up to 25% during contract at contracted rates
-
Pre-dispatch inspection conducted by Buyer or nominated agency with costs borne by Buyer
-
Delivery period determined by original delivery order plus potential extension under option clause
Important Clauses
Payment Terms
Not specified in available data; bidders should assume standard government procurement terms and seek confirmation on payment milestones during bid submission
Delivery Schedule
Delivery period linked to last date of original delivery order; extended time calculated as (Increased quantity / Original quantity) × Original delivery period, minimum 30 days
Penalties/Liquidated Damages
Not detailed in data; bidders should verify LD rates and trigger conditions with tender issuing authority
Bidder Eligibility
-
Proven capability to supply tubular street light poles or similar hardware
-
Valid GST registration and PAN; financial solvency evidence
-
Experience certificates for prior comparable supply contracts
Tender Data
Bid Details
Quantity
2009
Bid Type
Two Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
106
OEM Avg. Turnover
352
Past Performance
20 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Lighting Pole or Post and Hardware - Tubular Street Light Poles (V2) (Q3)
Advisory Bank
State Bank of India
ePBG Percentage
3%
ePBG Duration (Months)
36
Delivery Details
Max Delivery Days
120
Delivery Locations
1
Delivery Cities
South Andamans
Delivery Pincodes
744101
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| P Subbaraj | 744101,Electricity Department, Vidyut Bhawan, Opp. Phoenix Bay Power House, South Andaman, Port Blair | South Andamans | Andaman And Nicobar Islands | 744101 | 2009 | 120 | - |
Authority Records
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Documents 3
GeM-Bidding-10026218.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar supply of lighting poles or related hardware
Financial statements evidencing turnover and liquidity
EMD payment proof (online or DD) of ₹704,000
Technical bid/compliance certificates showing product specifications
OEM authorizations or manufacturer credentials for tubular street light poles
Frequently Asked Questions
How to bid for tubular street light poles tender in Andaman?
Bidders must submit GST, PAN, and experience certificates along with the EMD of ₹704,000. Provide OEM authorizations and financials, plus technical compliance documents. Ensure pre-dispatch inspection readiness and confirm delivery terms under the 25% quantity variation clause.
What documents are required for street light poles procurement in A&N Islands?
Required documents include GST certificate, PAN card, experience certificates for similar supply, financial statements, EMD receipt, technical bid, and OEM authorization if applicable. Ensure all documents are current and verifiable for bid submission and inspection readiness.
What is the EMD amount for this poles tender in Andaman?
The bid security or EMD required is ₹704,000. Prepare online payment or demand draft as specified by the tender and ensure submission with the bid package to avoid rejection.
What inspections are required before dispatch for street pole supply?
Pre-dispatch inspection is mandatory, conducted by the Buyer or nominated external agency. Fees for external labs are borne by the Buyer, while in-house testing facilities are provided by the seller at no charge; schedule within 7 days of inspection notice.
What is the delivery extension mechanism for quantity variations?
Delivery time can extend when quantity increases by up to 25% at contracted rates. Extension formula: (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
Are installation services included in this tubular pole tender?
No installation scope is included. The contract covers the supply of goods only; installation, if required, would be a separate contract or clause by the buyer.
What is the scope of supply for this tender in Andaman?
Scope specifies only the supply of tubular street light poles and related hardware; there is no installation or commissioning included in the bid price or terms.
What are the key delivery terms and readiness window?
Delivery terms are tied to the last date of the original delivery order, with option-based extensions. A 7-day readiness/inspection window is specified from the email notification; delays beyond 7 days fall to the buyer’s regularization.