Indian Army Scanner (V3) Tender Hoshangabad Madhya Pradesh 2026 - ISI/AAA/TRTL Certified Equipment Standards
Bid Publish Date
03-Sep-2026, 8:14 pm
Bid End Date
14-Sep-2026, 1:00 pm
EMD
₹16,000
Location
Progress
Key Highlights
- • Consortium bidding permitted with equal responsibility among members
- • EMD amount fixed at ₹16,000; security deposit required with bid
- • Delivery flexibility: up to 25% quantity variation during contract
- • GST responsibility lies with bidder; reimbursement capped to actuals or quoted rate
- • OEM authorization and End User Certificate in buyer format required
- • Mandatory Data Sheet alignment with proposed product specifications
Tender Overview
The procurement is issued by the Indian Army (Department Of Military Affairs) for a Scanner (V3) in HOSHANGABAD, MADHYA PRADESH 461001. The tender specifies an EMD of ₹16,000 and allows a quantity variation up to 25% during contract placement and currency. Bidders must provide a Data Sheet, PAN, GSTIN, cancelled cheque, and EFT mandate, with OEM authorization if applicable. Consortium bids are permitted with shared responsibility among members. The clause ensures delivery timelines align with original periods even when options are exercised, and obligates bidders to adhere to all option-related delivery calculations. The process requires End User Certificates in the buyer format and robust data verification against product specifications. This opportunity targets suppliers experienced in government security equipment procurement.
Technical Specifications & Requirements
- Product category: Scanner (V3) for government use; no explicit BOQ items listed.
- EMS/EMD: ₹16,000 security deposit; applies to bid submission.
- Documentation requirements: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization where applicable; Data Sheet uploaded and matched to product specs.
- Consortium: permitted with equal responsibility among members; undertaking required.
- End User Certificate: to be provided in buyer’s standard format.
- Data Sheet verification: mandatory; any mismatch may lead to rejection.
- GST considerations: bidder to determine applicable GST; reimbursement as per actuals or applicable rate up to quoted GST%.
- Delivery terms: option clause allows up to 25% quantity variation; delivery period computed per formula with minimum 30 days.
Terms, Conditions & Eligibility
- EMD: ₹16,000; payable as per bid terms.
- Delivery/option clause: quantity may increase/decrease by 25%; delivery time recalculated accordingly.
- Financial standing: bidder must not be under liquidation or bankruptcy; an undertaking is required.
- GST obligations: bidders must determine GST; reimbursement capped at quoted rate.
- Bid documents: PAN, GSTIN, cancelled cheque, EFT mandate; OEM authorization if needed; End User Certificate format.
- Data Sheet: must be attached; mismatches may lead to rejection.
- Consortium: allowed; joint responsibility ensured with leadership by one member.
- Data verification: end-user verification via data sheet alignment is mandatory.
Key Specifications
-
Product: Scanner (V3) for government deployment
-
Estimated scope: not specified; EMD ₹16,000
-
Data Sheet mandatory; exact parameter alignment with product offered
-
Consortium allowed with equal liability among members
Terms & Conditions
-
EMD ₹16,000 required; data sheet and OEM authorization to be submitted
-
Quantity variation up to 25% during contract; delivery timeline recalculated
-
GST to be self-assessed by bidder; reimbursement as per actuals or quoted rate
Important Clauses
Payment Terms
GST handling by bidder; reimbursement capped at actuals or quoted GST% as applicable
Delivery Schedule
Delivery period recalculation based on option clause; minimum 30 days for additional time
Penalties/Liquidated Damages
Not specified
Bidder Eligibility
-
Not under liquidation, court receivership, or similar proceedings
-
Demonstrable ability to supply scanner equipment to government buyers
-
Compliance with data sheet verification and OEM authorization requirements
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
50% Lowest Priced Technically Qualified Bidders
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
Yes
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
OEM Avg. Turnover
12
Past Performance
40 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Scanner (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
14
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
HOSHANGABAD
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | HOSHANGABAD | HOSHANGABAD | - | - | 10 | 30 | - |
Authority Records
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Documents 3
GeM-Bidding-9840030.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
PAN Card copy
GSTIN copy
Cancelled cheque copy
EFT Mandate certified by bank
OEM Authorization/Manufacturer Authorization (if applicable)
End User Certificate in Buyer’s standard format
Data Sheet of offered product
Bidder undertaking on financial standing
Consortium agreement/undertaking (if applicable)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for the scanner tender in Hoshangabad Madhya Pradesh 2026
Bidders must submit PAN, GSTIN, cancelled cheque, EFT mandate, and OEM authorization if applicable, along with a Data Sheet for the offered scanner. Ensure End User Certificate is provided in the buyer format. The EMD is ₹16,000, and consortium bids are allowed with equal responsibility among members.
What documents are required for the scanner procurement in Madhya Pradesh
Required documents include PAN Card, GSTIN, cancelled cheque, EFT mandate, Data Sheet, End User Certificate in buyer format, and OEM authorization if applicable. Consortium agreements should be uploaded if forming a bid team, with a clear leader and equal liability.
What are the delivery terms for quantity variation in this tender
The purchaser may vary quantity up to 25% during contract placement and currency. Delivery time is recalculated using (increased quantity ÷ original quantity) × original delivery period, with a minimum of 30 days; extensions limited to the original delivery period.
What certifications or standards are required for the scanner bid
The tender requires OEM authorization and End User Certificate in buyer format. While specific technical standards are not listed, data sheet alignment with offered product is mandatory to avoid rejection; GST handling remains bidder responsibility.
What is the EMD amount and payment terms for this bid
EMD is ₹16,000. GST reimbursement will follow actuals or the applicable rate, whichever is lower, subject to quoted GST%. Payment terms beyond the EMD timing are not detailed; bidders should verify during bid submission.
What is required to verify product specifications against the Data Sheet
Upload the Data Sheet of the offered scanner and ensure it matches the product parameters. Any unexplained mismatch may lead to bid rejection; End User Certificate and OEM authorization strengthen compliance.
Can a consortium participate in the scanner tender for the Indian Army
Yes, consortiums are allowed. Each member must bear equal responsibility for contract execution, with an undertaking uploaded. A clear leadership role and shared accountability ensure alignment with data sheet and End User requirements.
What is the significance of End User Certificate in this tender
End User Certificate is required in the buyer’s standard format to confirm intended use by the procuring agency. It ensures authorized end-use and helps prevent diversion; submission is mandatory for bid validity.