Western Railway Heavy Duty Portable Drill Machine Tender Dahod Gujarat 2026 ISO 9001:2015 RITES QA
Progress
Tender Overview
Western Railway (Indian Railways) invites bids for a heavy duty portable drill machine intended for field and workshop use at DAHOD, GUJARAT. The procurement involves a single product category: heavy duty portable drill machine, with OEM authorization required and prior performance records considered. The contract contemplates quantity adjustments up to 25% during and after award, at contracted rates, with delivery timing linked to the original delivery schedule. The bidding terms emphasize brand acceptance, ISO 9001:2015 certification, and verified testing via a government lab. This is a focused procurement aimed at standardized, OEM-backed equipment to ensure reliability in railway maintenance.
Technical Specifications & Requirements
- Product: heavy duty portable drill machine suitable for rail workshop tasks
- Standards/Certifications: ISO 9001:2015; NABL or recognized Indian Government laboratory test report; OEM authorization required
- Inspection: For PO value over ₹5,00,000, inspection via RITES; brand mentioned or similar item acceptable
- Brand: Brand/ OEM explicitly accepted if matching description; past performance considered
- Documentation: Bid-specific OEM Authorization to accompany offer; past performance data
- Delivery/Quantity: quantity may increase up to 25% during contract; delivery period extendable with formula linked to original delivery period
- Location: DAHOD, Gujarat; delivery and installation, if applicable
- Additional: Tender requires adherence to provided ATC clauses; IS/industry-specific compliance not explicitly stated beyond ISO/RITES/NABL
Terms, Conditions & Eligibility
- EMD: Not specified in data; bidders must verify terms in ATC
- Experience: Past performance in similar product quoted will be considered
- Delivery: Delivery period linked to original date with option extension up to 25%; minimum 30 days for additional time
- Payment: Payment terms not specified in data; ATC may contain terms
- Documents: Bid submission must include OEM Authorization, performance history, manufacturing capability, and testing reports; GST/PAN and financials typically required
- Warranty/Support: ISO 9001:2015 and testing requirements imply post-sale support expectations; exact warranty not stated
- Penalties: Not detailed in data; standard tender penalties may apply per organization policy
Key Specifications
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- Product: heavy duty portable drill machine
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- Standards/Certifications: ISO 9001:2015 certified; NABL/Govt lab test report; OEM authorization
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- Inspection: RITES inspection for PO value above ₹5,00,000
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- Brand/OEM: Brand mentioned or equivalent item accepted
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- Documentation: Bid-specific OEM Authorization required with offer
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- Delivery: Quantity may increase up to 25%; delivery period as per original schedule
Terms & Conditions
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Delivery quantity may increase or decrease by up to 25% during contract execution
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Bid must include OEM authorization specific to the drill machine
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Past performance on similar products will influence bid evaluation
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ISO 9001:2015 certification and NABL/government lab test reports are required
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RITES inspection applies for PO value above ₹5 lakh
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Brand acceptance allows similar items if matching description
Important Clauses
Payment Terms
Payment terms are not explicitly stated in the provided data; bidders should expect standard railway terms and verify in ATC.
Delivery Schedule
Delivery period starts from the last date of original delivery order; option to extend up to original delivery period with calculated time using (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days.
Penalties/Liquidated Damages
No specific LD details provided; bidders should anticipate standard penalties per Indian Railways procurement norms.
Bidder Eligibility
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Must hold OEM authorization for the drill machine being quotationed
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Demonstrate past performance for similar equipment procurement
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Compliance with ISO 9001:2015 and NABL/government lab test readiness
Tender Data
Bid Details
Quantity
10
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
Yes
MII Preference Band
L1+20%
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
50 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid - Heavy Duty Portable Dril Machine
Delivery Details
Max Delivery Days
43
Delivery Locations
1
Delivery Cities
Dohad
Delivery Pincodes
389160
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Anup Singh | 389160,Office of Deputy Chief Material Manager, Freeland Gunj, Dahod | Dohad | Gujarat | 389160 | 10 | 43 | - |
Authority Records
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Documents 3
GeM-Bidding-9731411.pdf
Main Document
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Corrigendum Updates
1 Update Update
Extended Deadline
12-Sep-2026, 1:30 pm
Opening Date
13-Sep-2026, 1:30 pm
Categories
1
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar equipment supply
Audited financial statements for last 2-3 years
Bid Security/EMD as per ATC (amount not specified; verify in terms)
Technical bid documents showing compliance with ISO 9001:2015
Bidder OEM authorization specific to the drill machine
Past performance certificates and customer references
RITES-inspection readiness documentation for PO > ₹5 Lakh (if applicable)
NABL or government lab test reports (if available)
Frequently Asked Questions
Key insights about GUJARAT tender market
How to bid for the heavy duty portable drill machine tender in Dahod Gujarat?
Bidders must submit bid-specific OEM authorization along with the offer, provide past performance data for similar equipment, and ensure ISO 9001:2015 certification. For PO value above ₹5 lakh, arrangements for RITES inspection may apply. Ensure NABL/government lab test reports are available if required. Complete bid should include GST, PAN, financials, and OEM documents.
What documents are required for Western Railway drill machine procurement in Gujarat?
Required documents include GST registration, PAN, audited financial statements, past performance certificates for similar equipment, bid security/EMD as specified, OEM authorization, technical compliance certificates showing ISO 9001:2015, and NABL/government lab test reports if available. Also include delivery capabilities and installation support details.
What are the key technical standards for the drill machine tender in Dahod?
Bidders must meet ISO 9001:2015 quality management requirements, provide OEM authorization, and supply NABL/government lab test reports. RITES inspection is triggered for PO values above ₹5,00,000, ensuring conformity to railway quality and safety expectations.
When is delivery expected for the Dahod drill machine tender and how is timing adjusted?
Delivery starts from the original delivery order date; option to increase quantity up to 25% at contracted rates. If exercised, the extended delivery time is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days, with possible extension up to the original delivery period.
What is required for RITES inspection in this railway equipment tender?
For PO values above ₹5 lakh, the supplying bidder must arrange inspection through RITES. Ensure the product is compliant with the brand description or equivalent, and maintain documentation to support inspection readiness including OEM authorization and test reports.
What branding and performance records impact evaluation for the drill machine bid?
Brand acceptance is explicit; past performance on similar drills will influence evaluation. Ensure strong performance certificates, customer references, and alignment to ISO 9001:2015 standards to strengthen competitiveness in the Western Railway bid process.
What are the warranty and post-sale support expectations for this tender?
While explicit warranty terms are not detailed, ISO 9001:2015 adherence and NABL/government lab validations imply robust post-sale support. Bidders should include standard supplier warranty duration, service response times, and availability of spares in the technical bid.
How to verify OEM authorization and ensure compliance for the drill machine bid?
Obtain a current OEM authorization letter specific to the drill model, certifying manufacturing capability and direct supply. Include it with the offer, ensure the model matches the description, and provide corresponding performance evidence to satisfy tender requirements.