Aaiclas HVAC Plant Repair Tender Kolkata Secondary Chilled Water Pump Replacement 2026
Bid Publish Date
08-Sep-2026, 6:32 pm
Bid End Date
19-Sep-2026, 7:00 pm
Value
₹7,35,697
Location
Progress
Key Highlights
- • Aaiclas procurement for critical HVAC pump replacement at NSCBI Airport Kolkata
- • Replacement of Secondary Chilled Water Pump; integration with existing HVAC plant
- • No explicit EMD amount or BOQ; clarify during bid submission
- • Airport site safety and coordination requirements emphasized
- • Expected post-installation support or warranty not specified; bidders to propose
- • Technical compatibility with current HVAC system must be demonstrated
Tender Overview
Aaiclas (Aai Cargo Logistics And Allied Services Co Ltd) invites bids for the replacement of the secondary chilled water pump for HVAC plant and related works at the NICT Complex, NSCBI Airport, Kolkata. Estimated value is ₹735,697. Scope includes repair, maintenance, and installation of plant/equipment associated with the HVAC system, at a high-traffic airport complex. The project requires coordination with airport operations and adherence to site safety norms. Unique aspects include integration with existing cooling system and minimal disruption to ongoing airport activities. This tender is targeted at qualified contractors capable of executing HVAC pump replacement and associated ancillary works in a controlled environment in Kolkata.
Key Specifications
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Replacement of Secondary Chilled Water Pump for HVAC plant
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Location: NICT Complex, NSCBI Airport, Kolkata
-
Estimated contract value: ₹735,697
-
Scope includes associated miscellaneous works and system integration
Terms & Conditions
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Key term: EMD amount not specified; confirm security deposit if applicable
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Key term: Delivery/installation timeline not specified; bidders to propose
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Key term: Documentation requirements not fully listed; expect GST, PAN, tech bid, OEM authorizations
Important Clauses
Payment Terms
Not specified; bidders should propose milestone-based payment terms and acceptance criteria
Delivery Schedule
Not specified; bidders to provide installation and commissioning timeline compatible with airport operations
Penalties/Liquidated Damages
Not specified; bidders to propose LD provisions for delays or non-performance
Bidder Eligibility
-
Experience in replacing HVAC secondary chilled water pumps in large facilities
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Capability to work in airport environments with required clearances
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Financial capacity to handle ₹735,697 project value
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
2
Experience Required
7 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Repair, Maintenance, and Installation of Plant/ Systems/Equipments (Version 2) - Replacement of Secondary Chilled Water Pump for HVAC Plant and other Miscellaneous works at NICT Complex at NSCBI Airport, Kolkata; Replacement of Secondary Chilled Wate..
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
24 Paraganas North
Delivery Pincodes
700052
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sree Harsha Pakalapati | 700052,New International Cargo Terminal, Kolkata Airport, Kolkata | 24 Paraganas North | West Bengal | 700052 | Project / Lumpsum Based | - | Estimated Cost of Spare/Consumable s/Items on Reimbursement basis in Rs (please input 0 if not applicable) : 0 |
Authority Records
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Documents 7
GeM-Bidding-9856749.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
9
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates of similar HVAC pump replacement projects
Financial statements or solvency proof
EMD documents (if required by terms) and bid security
Technical bid documents and method statement
OEM authorizations or certifications for pump/model
Any site safety or airport clearance certificates
Frequently Asked Questions
Key insights about WEST BENGAL tender market
How to bid for the Aaiclas HVAC pump replacement tender in Kolkata 2026?
To bid, verify eligibility for airport site work, submit GST and PAN, provide HVAC pump replacement experience, and include technical bid with installation plan. Include OEM authorizations if required, and ensure tender-specific documents are attached as specified in the terms.
What documents are required for Aaiclas NSCBI Kolkata bid 2026?
Required documents typically include GST certificate, PAN, experience certificates for similar pump replacements, financial statements, EMD/bid security if applicable, OEM authorizations, and technical bid with method statement detailing installation steps and safety compliance for airport environments.
What are the technical requirements for the secondary chilled water pump replacement?
Though detailed specs aren’t listed, bidders should demonstrate compatibility with the existing HVAC system, provide a detailed installation and commissioning plan, and ensure the pump and controls meet current system pressures and flow requirements for the NICT Complex cooling loop.
When is the bid submission deadline for the Kolkata air hub tender?
The tender data provided does not include a deadline; bidders should monitor the official portal, request ATC clarification, and prepare complete documents in advance to respond promptly once the deadline is announced.
What is the EMD amount for the Aaiclas Kolkata tender 2026?
The EMD amount is not specified in the tender data; bidders must confirm whether a security deposit is required and, if so, prepare the payment method and due date in line with the organizer’s guidelines.
What are the payment terms for the Kolkata HVAC replacement contract?
Payment terms are not detailed; bidders should propose milestone-based payments tied to installation progress, acceptance, and completion, with clear acceptance criteria and documentation for airport authorities.
What qualifications are needed to work on airport HVAC projects in Kolkata?
Bidders should show prior experience in airport or critical facility HVAC works, demonstrate safety compliance, provide appropriate certifications, and secure any necessary airport clearances or permissions to operate on-site.
How to ensure compliance with safety while replacing a pump at NSCBI Airport?
Applicants must align with airport safety protocols, prepare a risk assessment and method statement, and coordinate with airport operations to schedule work during permissible windows, ensuring minimal disruption to flight operations.