Agriculture Department Jammu & Kashmir All-in-One PC and MFP Tender 2026 SRINAGAR IS 550 Compliant Year 2026
Bid Publish Date
31-Aug-2026, 10:35 pm
Bid End Date
12-Sep-2026, 11:00 am
EMD
₹40,000
Value
₹16,50,000
Location
Progress
Tender Overview
The Agriculture Department (Jammu & Kashmir) invites bids for a bundled IT equipment package including All in One PC (V2), A4 and Legal Size Multifunction Printer (MFP) (Q2), and Scanner (V3) to support agricultural production operations in SRINAGAR, Jammu & Kashmir 190001. Estimated contract value is ₹1,650,000 with an earnest money deposit of ₹40,000. The procurement emphasizes network-ready systems, with on-site warranty terms and the potential for quantity adjustments of up to 25% at contracted rates. The delivery timeline will align with order placement and will accommodate extended periods if option clauses are exercised, ensuring continuity of office operations.
Technical Specifications & Requirements
- Product scope includes: All-in-One PC (V2), MFP (Q2), and Scanner (V3) with on-site warranty and possible extended warranty.
- Key capabilities include: Auto Duplexing, document feeder (ADF) compatibility, varying paper trays, and scanning speeds per ISO/IEC 24734; MS Windows compatibility is required.
- Technical expectations mention: RAM, storage type/capacity, display size, USB/Network connectivity, scanning resolutions, and optical performance metrics. Standards such as factory preloaded operating system with certification and drivers for compatibility are implied.
- BOM/BOQ shows no line items; emphasis is on meeting the described categories and performance benchmarks rather than a fixed itemized list.
Terms, Conditions & Eligibility
- EMD: ₹40,000 to be deposited with bid submission.
- Quantity flexibility: up to 25% increase/decrease during contract execution.
- Delivery window: aligned to the order date; extended period calculations apply when option clause is exercised, minimum 30 days if applicable.
- Warranty: On Site Warranty (years) and Extended Warranty (years) as specified in terms; ensure OEM-authorized service support.
- Compliance: bidders must meet registration and financial standing requirements and provide technical compliance certificates as part of submission.
Key Specifications
-
All-in-One PC (V2) – essential CPU, RAM, storage, display size, connectivity, and preloaded OS
-
A4 and Legal Size MFP (Q2) – printing, scanning, copying speeds, duplexing, tray capacity
-
Scanner (V3) – optical resolution, document feeder (ADF) speed, scan file formats
-
On-site warranty period and possible extended warranty terms
-
Connectivity options (USB, Ethernet, Wi-Fi) and OS compatibility
-
Power, dimensions, and environmental requirements as per OEM specs
Terms & Conditions
-
EMD of ₹40,000 required with bid; payment terms not detailed in summary
-
Quantity variation up to 25% during contract; delivery timing tied to original/extended delivery periods
-
On-site warranty and optional extended warranty; OEM service support required
Important Clauses
Payment Terms
Payment terms not fully specified in summary; bidders should review ATC for exact schedule and milestones
Delivery Schedule
Delivery period may adjust with option clause; minimum 30 days when extended quantities are ordered
Penalties/Liquidated Damages
Penalties or LD details not explicitly provided here; ATC may include LD for delayed delivery
Bidder Eligibility
-
Registered bidder with GST and PAN
-
Experience in supplying IT hardware comprising All-in-One PCs, MFPs, and scanners
-
Evidence of on-site warranty capabilities and OEM authorizations
Tender Data
Bid Details
Quantity
20
Category
All in One PC (V2)
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
4 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
8
OEM Avg. Turnover
8
Past Performance
60 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2) , A4 and Legal Size Multifunction Printer (MFP) (Q2) , Scanner (V3) (Q2)
Advisory Bank
State Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
12
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Srinagar
Delivery Pincodes
190008
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Parvez Ahmad Khan | 190008,DIRECTORATE OF AGRICULTURE LAL MANDI, SRINAGAR | Srinagar | Jammu And Kashmir | 190008 | 10 | 15 | - |
Authority Records
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Documents 6
GeM-Bidding-9823044.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
CATALOG-Specification-2
CATALOG Specification
CATALOG-Specification-3
CATALOG Specification
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
3
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Required Documents
GST registration certificate
PAN card
Experience certificates for similar equipment supply
Financial statements or turnover reports
EMD submission proof (₹40,000)
Technical bid documents showing compliance with IS/standards if specified
OEM authorization letters (if bidding as reseller)
Product datasheets and warranty terms from OEM
Any certificates for on-site warranty and extended warranty commitments
Technical Specifications
3 Items
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Description | Description of store | All in One Personal Computers consist of a Mouse, Keyboard, Display with Web camera, inbuilt/integrated microphone array and speakers, an internal CPU with connection cables and power adapter with 1 year standard warranty |
| Description | Processor Number | Intel Core i5-14500T, Intel Core i5-14400, Intel Core i5-13600T, Intel Core i7-13700T, Intel Core i9 12900T, Intel Core i7-12700, Intel Core i7-14700T, Intel Core i5-13500, Intel Core i5-14500, Intel Core i9-12900, Intel Core i7-13700, Intel Core i7-14700, Intel Core i9-13900T, Intel Core i9-13900, Intel Core Ultra 5-235, Intel Core Ultra 7-265, Intel Core i5 14600T, Intel Core Ultra 5 235T, Intel Core Ultra 5 245, Intel Core Ultra 5 245T, Intel Core Ultra 9 285 Or higher |
| Input Devices | Mouse Connectivity | Wired, Wireless Or higher |
| Input Devices | Keyboard Connectivity | Wired, Wireless Or higher |
| Input Devices | Type of Keyboard | Standard, Bilingual Or higher |
| Graphics | Graphics Type | Integrated |
| Operating System | Operating System (Factory Preloaded with Certification) | Windows 11 Professional |
| Memory | Type of RAM | DDR4, DDR5 Or higher |
| Memory | RAM Size (GB) | 16 |
| Storage | Type of Storage Installed with the System | NVMe SSD |
| Storage | Storage Capacity (in GB) | 512 |
| Display | Display Size - Diagonal (in Inches) | 58.1 - 63 (22.87" - 24.8") |
| Ports | Number of Ports | 1-DP, 1-HDMI, 1- RJ-45 (10/100/1000 Ethernet Port), 1-USB 3.1 Gen 2 TYPE A, 1-USB 3.2 Gen 2 TYPE C, 2-USB 3.1 Gen 1 TYPE A, 2-USB 3.1 Gen 2 TYPE A, Universal Audio Jack |
| Generic | Stand | Height Adjustable |
Frequently Asked Questions
Key insights about JAMMU AND KASHMIR tender market
How to bid for SRINAGAR All-in-One PC and MFP tender in JK 2026
Bidders must submit GST, PAN, experience certificates, EMD ₹40,000, and technical compliance documents. Provide OEM authorizations if bidding as a reseller; ensure on-site warranty commitments and extended warranty options are clearly stated. Review ATC for delivery terms and 25% quantity flex.
What documents are required for JK Agriculture procurement 2026
Required documents include GST certificate, PAN, financial statements, experience certificates for similar hardware, EMD proof, OEM authorization letters, technical datasheets, and warranty terms. Submit as part of the bid package with proper indexing and sectioning for audits.
What are the technical specs for MFP and scanner in this JK tender
Expect MFP to offer auto duplexing, multiple trays, print/scan/copy functions, and standard connectivity (USB/Ethernet/Wi-Fi). Scanner specs include ADF, optical resolution, scan speeds, and file formats. All devices should be OS compatible with factory preloaded certification.
When is the delivery deadline and option clause for quantity changes
Delivery timing aligns with order date; option clause allows up to 25% quantity variation during contract with calculated extra time as (Additional quantity/Original quantity) × Original delivery period, minimum 30 days.
What is the EMD amount for the JK procurement of IT hardware
The EMD is ₹40,000. Ensure payment receipt is attached to the bid with other eligibility documents; verify platform-specific submission rules and acceptance modes.
Which standards or certifications are required for compliance
Manufacturers should provide OEM warranty terms and, where applicable, IS/ISO standards referenced in the ATC. Factory preloaded OS with certification and hardware compatibility documentation should be included to verify compliance.