Backward Classes Development Department Ernakulam Laptop Procurement Tender Kerala 2026 - IS/Standard Laptops, 3+ Years Govt Supply Experience
Progress
Tender Overview
The Backward Classes Development Department, Ernakulam, Kerala invites bids for an Entry and Mid Level Laptop - Notebook procurement under the Q2 category. The project targets supplying factory-preloaded laptops with specified processor, RAM, storage, display, webcam, and OS. While exact quantities and estimated value are not published, the contract includes a 25% quantity variation right and a flexible delivery window tied to the original delivery period, with a minimum added time of 30 days. Experience in supplying similar government equipment is mandatory, and OEM authorization or certified resellers are required for installation and training. The data sheet must match the offered product specs to avoid bid rejection. Unique aspects include a strong emphasis on non-obsolete products with at least 1 year of remaining market life and a clear governance around GST applicability and price revisions under GST. These elements shape the procurement scope, risk management, and compliance for bidders.
Technical Specifications & Requirements
- Product category: Laptop - Notebook (Q2)
- Processor details: Laptop type and processor number to be specified in the bid; ensure CPU aligns with standard government expectations for mid-level laptops
- Motherboard/Security: Integrated security features; confirm hardware-based security support
- Operating System: Factory pre-loaded OS (specify version/licensing per OEM)
- Memory: RAM size in GB as required in BOQ; ensure upgrade paths where applicable
- Display: Diagonal size in cm, display resolution, and minimum webcam resolution
- Storage: Capacity of storage drive in GB; confirm SSD/HDD type and interface
- Compliance & Data Sheet: Data sheet must precisely match offered specs; obsolescence risk minimized with 1-year residual market life
- Installation/Training: OEM-certified resources to handle installation, testing, and training if applicable
- Standards: IS/ISO/other standards to be confirmed in bid; ensure warranty terms are aligned
Terms, Conditions & Eligibility
- EMD/Financials: Exact EMD amount not specified in data; bidders must provide standard bid security as per tender terms
- Experience: Minimum 3 years of regular manufacture/supply of similar category items to Central/State Govt/PSU; provide contract copies supporting yearly supply
- Authorization: OEM authorization required; if bid is via authorized distributor, a valid OEM authorization/certificate must be submitted
- Non-Obsolescence: Offered products must have minimum 1 year residual market life; end-of-life products are disallowed
- GST: GST payable by bidders; reimbursement as per actuals or applicable rates, capped at quoted GST percentage
- Delivery: Delivery schedule tied to the last date of original delivery order; option to extend with minimum 30 days when quantity varies
- Documentation: Data sheets and technical compliance certificates must accompany the bid; ensure no mismatch with product specs
- Warranty/Support: Warranty terms, AMC, and onsite support details to be defined in the bid; ensure OEM-certified service availability
Key Specifications
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Category: Laptop - Notebook (Q2)
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Processor: Laptop type and Processor Number to be specified by bidder
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Memory: RAM size in GB as per Section; ensure minimum requirements
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Display: Diagonal size in cm, screen resolution, and webcam resolution
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Storage: Capacity in GB; specify SSD/HDD type and interface
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Operating System: Factory pre-loaded OS license
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Security: Built-in hardware/software security features on motherboard
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Warranty/Support: Terms to be defined in bid; ensure OEM support
Terms & Conditions
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EMD as per standard bid security requirement with bank guarantee
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3 years govt/PSU supply experience; provide contract copies
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1 year residual market life for offered product; avoid end-of-life items
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Option clause allows ±25% quantity change with delivery recalculation
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OEM authorization required; distributors must submit OEM cert
Important Clauses
Payment Terms
Payment terms to follow standard government procurement; GST handling per actuals vs quoted rate; no implied advance unless specified in contract
Delivery Schedule
Delivery begins from the last date of original order; extra time proportional to quantity change with minimum 30 days
Penalties/Liquidated Damages
Penalties for delayed delivery not detailed; ensure bid includes clear LD terms if applicable
Bidder Eligibility
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Regularly manufactured and supplied similar laptops to Govt/PSU for 3 years
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OEM authorization or OEM-certified reseller must handle installation/commissioning
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Not in liquidation or bankruptcy; provide undertaking of financial standing
Technical Results
| S.No | Seller | Item | Date | Status |
|---|---|---|---|---|
| 1 | DIGITECH ELECTRONIC SYSTEMS PRIVATE LIMITED Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 08-05-2026 16:16:33 | |
| 2 | EWORLD COMPUTER TECH Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-05-2026 16:54:24 | |
| 3 | LEGENDARY DISTRIBUTORS PRIVATE LIMITED Under PMA | Make : hp Model : HP 250 G9 i5 1245U Win11P 165121 wifi 15.6" | 27-04-2026 16:35:46 | |
| 4 | RJ ENTERPRISES Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-05-2026 17:26:26 | |
| 5 | SUNBEAM Under PMA | Make : acer Model : Aspire Lite AL15-52 | 08-05-2026 16:14:59 | |
| 6 | VISWAS COMPUTERS MULTI BRAND SHOPPE Under PMA | Make : acer Model : Aspire Lite AL15-52 | 07-05-2026 13:57:17 |
Financial Results
| Rank | Seller | Price | Item |
|---|---|---|---|
| L1 | RJ ENTERPRISES Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L2 | SUNBEAM Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook | |
| L3 | EWORLD COMPUTER TECH Under PMA | Item Categories : Entry and Mid Level Laptop - Notebook |
Contract / Result Documents 1
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Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Requirements
OEM Avg. Turnover
3
Past Performance
80 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Laptop - Notebook (Q2)
Authority Records
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Documents 5
GeM-Bidding-9253656.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Required Documents
GST registration certificate
PAN card
Experience certificates from govt/PSU suppliers (3+ years) with contract copies
Financial statements demonstrating sustainability
EMD document as per bid terms (security deposit or bank guarantee)
Technical bid documents with Data Sheet matching offered laptops
OEM authorization or OEM/service provider authorization certificate
GST details and tax-related documents
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Processor | Laptop Type | Mid Level |
| Processor | Processor Number | AMD Ryzen 5 5625U, Intel Core i5 - 1245U Or higher |
| Motherboard | Security | FTPM 2.0, Discrete TPM 2.0 Or higher |
| Operating System | Operating System (Factory Pre-Loaded) | Window 11 Professional |
| Memory | RAM Size (GB) | 16.0 Or higher |
| Display | Display Size (in cm) - Diagonal | 38.1 to 40.63 (15 In to 15.99 In) |
| Display | Display Resolution (Pixels) | FHD- 1920x1080 Or higher |
| Display | Minimum Resolution of Webcam | HD-720p |
| Storage | Capacity of Storage Drive (in GB) | 512, 1024, 2048 Or higher |
Frequently Asked Questions
Key insights about KERALA tender market
How to bid for the laptop tender in Ernakulam Kerala 2026?
Bidders must submit GST, PAN, and 3+ years govt/PSU supply experience with contract copies. Include OEM authorization, Data Sheet, and technical compliance. Ensure 25% quantity option is considered and delivery aligns to last order date with minimum 30 days extra if required.
What documents are required for Backward Classes laptop procurement in Kerala?
Submit GST certificate, PAN, financial statements, experience certificates, OEM authorization, data sheets, and EMD. Data Sheet must precisely match offered laptop specs; mismatch can lead to rejection. Include installation/training credentials if applicable.
What are the technical specifications for the laptops in this tender?
Laptops must meet factory pre-loaded OS, specified RAM, display size and resolution, webcam minimum, processor details, and storage capacity. Ensure security features on motherboard and compliance with data sheet. Provide exact model numbers and vendor specifications in the bid.
What is the delivery timeline and option clause in this tender?
Delivery starts from the last date of the original order. Quantity variation up to 25% is allowed both at award and during contract, with extended time calculated as (increase/original quantity) × original period, minimum 30 days. Ensure contingency planning for delivery shifts.
What are the eligibility criteria for bidders for this laptop procurement?
Bidders must have 3+ years of govt/PSU supply of similar laptops, provide contract copies yearly, and avoid liquidation. OEM authorization or certified reseller status is required for installation and training. Bidders must avoid obsolete products with less than 1 year residual market life.
Which standards and data sheets are required for submission?
Submit a Data Sheet that mirrors all technical parameters offered. Include any IS/ISO standards if specified by the vendor or department. Ensure the data sheet aligns with OS, RAM, storage, webcam, and security features to prevent bid rejection.
What are the GST considerations for this laptop tender in Kerala?
GST must be applied by the bidder and will be reimbursed according to actuals or the applicable rate, whichever is lower, up to the quoted GST percentage. No department-level GST handling; bidders must determine tax implications themselves.
How to ensure installation and training requirements are met in this bid?
Installation, commissioning, testing, and training (if applicable) must be performed by OEM-certified resources or OEM-authorized resellers. Include detailed deployment plans and confirm service support windows with the OEM to ensure timely post-sale support.