Indian Air Force Access Control System Tender 2026 Department Of Military Affairs Maharashtra/India - OEM Installation & ATC Compliance 2026
Bid Publish Date
09-Sep-2026, 8:25 am
Bid End Date
14-Sep-2026, 9:00 am
Progress
Tender Overview
The Indian Air Force (Department Of Military Affairs) seeks an Access Control System solution with procurement scope managed under military tender terms. Although the BOQ shows 0 items and no start/end dates, the contract includes an option clause allowing up to 25% quantity variation at contracted rates. Installation, commissioning, testing, configuration, and training, if applicable, must be performed by an OEM / OEM Certified resource or an OEM-authorized reseller. This tender emphasizes strict adherence to delivery sequencing tied to order dates and potential extensions within defined limits, demanding robust project management and supplier readiness for rapid scale if options are exercised.
Technical Specifications & Requirements
- Product category: Access Control System (no explicit itemization in BOQ)
- Key terms include: OEM or OEM-certified installation personnel, warranty/maintenance constraints implied by OEM responsibility
- Delivery terms: quantity extensions up to 25% of contracted quantity, with extension calculations based on original delivery period and a minimum of 30 days; if original is <30 days, extension equals original
- Vendor readiness: OEM-certified resources or OEM-authorized resellers mandated for all installation, commissioning, testing, configuration, and training activities
- No explicit standards or performance metrics provided in the data; ATC document referenced for buyer-specific terms
Terms, Conditions & Eligibility
- EMD amount and estimated contract value not specified in the available data
- Quantity adjustment rights: up to 25% increase during contract currency and at time of placement
- Delivery timeline calculations remain based on the last date of the original delivery order
- Documentation: OEM authorization and reseller authorization likely required; installation by OEM-certified personnel
- ATC document uploaded by buyer with additional terms
- No explicit payment terms, warranty periods, or penalties disclosed
Key Specifications
-
Product/service names: Access Control System
-
Quantities: not specified (BOQ shows 0 items)
-
Estimated value: not specified
-
Experience: not specified in data
-
Standards/Certification: OEM/OEM-certified installation requirement
-
Delivery: option to increase quantity up to 25% at contract rates; extended time calculation formula
-
Warranty/Support: implied OEM responsibility via installation/commissioning terms
Terms & Conditions
-
Option Clause allows up to 25% quantity variation at contracted rates
-
Installation, commissioning, testing, and training must be performed by OEM-certified resources or OEM-authorized resellers
-
Delivery period extensions follow a defined formula with a minimum 30 days
Important Clauses
Payment Terms
Not specified in available data; bidders should expect standard government terms per procurement policy
Delivery Schedule
Delivery period begins from the last date of original delivery order; extended time formula applies for option quantity increases
Penalties/Liquidated Damages
Not specified in provided data; ATC may include penalties per buyer terms
Bidder Eligibility
-
OEM certification or authorization proving capability to install/access control systems
-
Experience in security/access control system deployments
-
Ability to provide OEM-trained personnel for installation and commissioning
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
RA Qualification Rule
H1-Highest Priced Bid Elimination
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
Yes
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
40 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
Yes
Item Category
Access Control System (Q2)
Delivery Details
Max Delivery Days
45
Delivery Locations
1
Delivery Cities
KUTCHH/BHUJ
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| - | KUTCHH/BHUJ | KUTCHH/BHUJ | - | - | 1 | 45 | - |
Authority Records
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Documents 3
GeM-Bidding-9807383.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
19
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Required Documents
GST certificate
PAN card
Experience certificates in security/access control deployments
Financial statements (as applicable)
EMD submission documents (amount not specified in data)
Technical bid documents demonstrating OEM certification or authorized reseller status
OEM authorization/endorsement letters
ATC document uploaded by buyer (referenced in terms)
Frequently Asked Questions
How to bid for Indian Air Force access control tender 2026 in India
Bidders should verify OEM certification or authorized reseller status, submit GST and PAN, provide experience in security systems, attach OEM authorization, and prepare documents for potential EMD submission. The tender allows up to 25% quantity variation and requires OEM-certified installation personnel for all stages.
What documents are required for IAF access control tender submission in India
Required documents typically include GST certificate, PAN card, experience certificates for security deployments, financial statements, EMD documents, OEM authorization letters, and technical bid demonstrating capability to install and commission the access control system.
What are the delivery terms for the 25% quantity extension in this tender
Delivery extensions are calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days. If the original period is shorter than 30 days, extension equals the original period; the purchaser may extend within the contract quantity limits.
What installation requirements are specified for the access control system
Installation, commissioning, testing, configuration, and training must be performed by OEM-certified resources or OEM-authorized resellers, ensuring proper bootstrapping and integration with existing systems as per buyer ATC terms.
Which organization is issuing the access control system tender in India
The tender is issued by the Indian Air Force under the Department of Military Affairs, targeting access control system procurement with OEM deployment conditions and optional quantity adjustments.
What standards or certifications are required for bidders
Bidders must demonstrate OEM certification or authorization; while explicit standards are not listed, OEM-backed installation implies compliance with product-specific technical requirements and security system standards.
How to prepare for potential payment terms for this access control tender
Since explicit payment terms are not provided, bidders should assume standard government procurement terms and be prepared for milestone-based payments linked to delivery, installation, and acceptance under the ATC terms.
What is the scope of work for the IAF access control system tender in 2026
Scope centers on providing an access control system with installation, commissioning, testing, and training by OEM resources; the contract includes a 25% quantity option and delivery schedule adaptations based on order dates.