Central Coalfields Limited Canteen Service Tender Hazari Bagh Jharkhand 2026 - Fixed Menu Rate Model with IS/PH Standards
Bid Publish Date
08-Sep-2026, 4:46 pm
Bid End Date
18-Sep-2026, 5:00 pm
EMD
₹52,300
Value
₹41,76,153
Location
Progress
Tender Overview
Central Coalfields Limited invites bids for a Canteen Service under a Best Price on Fixed Menu Rate Model in Hazaaribagh, Jharkhand 824505. The scope covers vegetarian, non-vegetarian, and vegan meals including breakfast, lunch, dinner, snacks, and beverages served to employees and visitors from outside the building premises. Estimated contract value is ₹4,176,153.34 with an EMD ₹52,300. The model emphasizes fixed menu pricing and compliance with service delivery at the specified site, reflecting standard government canteen procurement practices. A key differentiator is the fixed-rate structure across multiple meal categories, enabling predictable budgeting for the organization and bidders alike. Unique aspects include the location-specific service delivery requirement and the eligibility framework tied to MSE preference provisions where applicable. This tender targets experienced canteen operators capable of managing on-site food service with compliance, payroll responsibilities, and statutory documentation.
Technical Specifications & Requirements
- Category: Canteen services with fixed menu rate model
- Menu scope: Breakfast, Lunch, Dinner, Snacks, Beverages; vegetarian, non-vegetarian, and vegan options
- Service area: Outside building premises for employees and visitors in Hazari Bagh, Jharkhand
- Estimated value: ₹4,176,153.34; EMD ₹52,300
- Payment/HR clause: Service provider to pay staff salaries first and claim from buyer with statutory documents
- Tender formality: Submit EMD/PBG options; FDR accepted; RTGS/internet banking transfers allowed
- MSE preference: Purchase preference aligned with MSME policy, subject to manufacturer/service provider criteria
- Documentation: Upload all required certificates and documents as per terms and conditions; state-level office presence required
- Compliance: Ensure security, hygiene, and regulatory adherence for food service operations
Terms, Conditions & Eligibility
- EMD: ₹52,300 (payment or bank guarantee as per GeM GTC)
- Office location requirement: Service provider must have an office in the state of the consignee
- Delivery/operational: Notified delivery obligations align with contract award; staff payroll responsibilities rest with the service provider
- PBG/FDR: Acceptable forms include PBG, FDR in the name of the Seller; online payment proof required within 15 days of award
- MSME preference: Purchase preference for eligible MSEs; bidder must be manufacturer or service provider as applicable
- Documentation: GST registration, PAN, experience certificates, financial statements, and OEM authorizations as required
- Contract performance: Compliance with applicable statutory payments (PF/ESIC) and wage documentation
Key Specifications
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- Service category: Canteen services with a Best Price on Fixed Menu Rate Model
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- Menu coverage: Breakfast, Lunch, Dinner, Snacks, Beverages across vegetarian, non-vegetarian, vegan options
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- Service area: On-site provisioning for employees and visitors outside building premises
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- Estimated contract value: ₹4,176,153.34 with EMD ₹52,300
-
- Compliance: Salary payments to staff prior to invoicing; statutory filings (PF/ESIC) documented
Terms & Conditions
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EMD amount ₹52,300; payment terms via GeM GTC acceptable forms
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Office of Service Provider must be located in the consignee state
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FDR or PBG accepted; online payment proof required within 15 days of award
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MSME purchase preference applies if bidder is manufacturer/service provider
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Documentation: GST, PAN, experience, financials, OEM authorizations
Important Clauses
Payment Terms
Service provider pays staff salaries first; claims reimbursement from buyer with statutory documents
Delivery Schedule
Vendor must align service delivery with contract award; payroll and statutory compliance verified
Penalties/Liquidated Damages
Penalty structure not explicitly stated; adherence to GeM GTC and contract terms governs non-compliance
Bidder Eligibility
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Must have an on-file office in the state of the consignee
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Manufacturers or service providers eligible for MSME purchase preference
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Proven experience in running canteen/food service operations for similar scale
Tender Data
Bid Details
Quantity
1
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
7 Days
Preference & Exemptions
EMD Required
Yes
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Canteen Service - Best Price on Fixed Menu Rate Model - Vegetarian, Non-Vegetarian, Veganism; Breakfast, Lunch, Dinner, Snacks, Beverages; Outside Building Premises (inclusive for emplyees, visitors
Advisory Bank
Bank of India
ePBG Percentage
5%
ePBG Duration (Months)
26
Payment Timelines
Payments shall be made to the Seller within 21 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Ranchi
Delivery Pincodes
829210
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sujeet Kumar Ranjan | 829210,Akashdeep Building, GM office Main Road, Dakra, Khalari, Ranchi, Jharkhand, 829210 | Ranchi | Jharkhand | 829210 | Project / Lumpsum Based | - | Total Canteen Space (In Sqft) : 900 Total No of Employees/ Individuals/ Footfall to be served per day : 200 Monthly License Fee : 0 Duration in Months : 24 Working Days in a Month : 30 |
Authority Records
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Documents 14
GeM-Bidding-9862671.pdf
Main Document
Other Documents
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GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar canteen/service contracts
Financial statements/current turnover details
EMD payment proof (RTGS/online) or PBG/FDR submission evidence
Technical bid documents and compliance certificates
OEM authorization(s) if applicable
Proof of office presence in the state of consignee
PF/ESIC payment records and payroll documentation
Frequently Asked Questions
Key insights about JHARKHAND tender market
How to bid for canteen services tender in Hazari Bagh Jharkhand 2026
Bidders must submit GST, PAN, experience, financials, EMD proof, and technical compliance certificates. Ensure the office is registered in the consignee state, provide MSME eligibility proof if applicable, and attach OEM authorizations. The fixed menu rate model requires detailed breakups for breakfast, lunch, dinner, snacks, and beverages.
What documents are required for the canteen procurement in Jharkhand
Required documents include GST registration, PAN, experience certificates for similar contracts, financial statements, EMD proof (₹52,300), PBG or FDR if offered, technical bid documents, and OEM authorizations. Also provide proof of state-level office presence and payroll compliance records.
What are the payment terms and salary obligations for bidders
The service provider must pay contracted staff salaries first, then claim payment from the buyer with PF/ESIC records. Online RTGS payments are accepted for EMD/PO, and a 15-day window is allowed to submit final security documentation after award.
What are the fixed menu rate model specifications in this tender
The model requires a fixed price per menu item across breakfast, lunch, dinner, snacks, and beverages with options for vegetarian, non-vegetarian, and vegan dishes. The contract value estimate is ₹4,176,153.34, with EMD ₹52,300 and service delivery at Hazari Bagh.
How does MSME purchase preference apply to this canteen bid
MSME preference applies if the bidder is the manufacturer or service provider of the offered product; documentation to prove MSME status and eligibility must be uploaded. Traders are excluded from MSME advantages for goods procurement and must demonstrate service provision capability.
What is the EMD amount for this canteen tender in Jharkhand
The EMD for this canteen tender is ₹52,300. Bidder may submit via online RTGS or bank guarantee; PBG and FDR are acceptable alternatives. Submit proof of EMD payment or security instrument within the tender timeline as per GeM GTC.