Employees Provident Fund Organisation Desktop Computers Tender India 2026 — Entry/Mid Level, 330000 INR Est. Value
Bid Publish Date
04-Sep-2026, 11:56 am
Bid End Date
14-Sep-2026, 12:00 pm
Value
₹3,30,000
Location
Progress
Tender Overview
Organization: Employees Provident Fund Organisation (epfo). Product: Entry and Mid Level Desktop Computers. Estimated value: ₹330,000. Location: India (procurement location not specified). Quantity/Scope: No BOQ items; tentative batch size aligned to the 25% option clause. Context: Government procurement targeting standard desktop configurations with post-award service and support obligations. Differentiator: Mandatory service centre in the state of each consignee or establishment within 30 days; dedicated toll-free service line required. Unique aspects: Option clause to modify quantity by up to 25% during and after contract award; delivery timeline computed from original delivery end date.
Technical Specifications & Requirements
- Option Clause: Purchaser may increase/decrease quantity by up to 25% at contract rates; additional delivery time follows the formula: (Additional quantity / Original quantity) × Original delivery period, minimum 30 days.
- Service & Support: Functional Service Centre in the State of each consignee for carry-in warranty (or on-site warranty as applicable); centre establishment within 30 days of award; payment contingent on documentary evidence.
- Support Accessibility: Dedicated / Toll-free telephone number for service support must be provided by BIDDER/OEM.
- BOQ: No line-item BOQ available; procurement scope inferred from product category and compliance terms.
Terms, Conditions & Eligibility
- EMD: Not specified in the available data; bidders should verify exact requirement in terms.
- Delivery: Delivery period tied to original delivery order; option clause may extend time up to the original period.
- Warranty/Support: On-site or carry-in warranty with service centre availability, documented evidence required for payment release.
- Documents: Mandatory submission of GST, PAN, experience certificates, financial statements, and OEM authorizations as applicable per T&Cs.
- Payment: Payment terms contingent on submission of service evidence and fulfilment of service centre requirements.
- Misc: Bidder must comply with dedicated service support and establishment timelines; option clause compliance is mandatory.
Key Specifications
-
- Product: Entry and Mid Level Desktop Computers
-
- Estimated value: ₹330,000
-
- Quantity: Not disclosed; subject to 25% option clause
-
- Standards: Not explicitly specified in data; ensure base compliance with standard desktop specs
-
- Service: Functional Service Centre in each consignee's state; installation within 30 days if not present
-
- Support: Dedicated toll-free service line required
Terms & Conditions
-
Option clause allows ±25% quantity adjustment at contracted rates
-
Delivery timeline adjusts proportionally with quantity change, min 30 days
-
Service centre presence in consignee state required; 30-day establishment window
-
Payment contingent on documentary evidence of service centre readiness
-
Dedicated toll-free service number must be provided by bidder/OEM
Important Clauses
Delivery Schedule
Delivery period scales with quantity adjustments; minimum 30 days; extension permitted within original delivery period.
Service & Support
Bidder/OEM must provide a functional service centre in each consignee state or establish within 30 days; payment released after service-capability evidence.
Payment Terms
Payment terms linked to documentary evidence of service centre readiness; exact percentages not specified in available data.
Bidder Eligibility
-
Proven experience in supplying desktop computers to government clients or similar large-scale buyers
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Ability to establish/operate functional service centres in each consignee state within 30 days
-
Demonstrated dedicated toll-free service support capability
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Entry and Mid Level Desktop Computer (Q2)
Delivery Details
Max Delivery Days
20
Delivery Locations
1
Delivery Cities
Dakshina Kannada
Delivery Pincodes
575002
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Goraknath Moolya | 575002,Regional Office, Silva Road,Highlands Mangaluru | Dakshina Kannada | Karnataka | 575002 | 5 | 20 | - |
Authority Records
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Documents 2
GeM-Bidding-9833063.pdf
Main Document
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Experience certificates for similar desktop computer supply
Financial statements (last 2-3 years as applicable)
EMD/Security deposit documents (if specified in terms)
Technical bid documents demonstrating product compliance
OEM authorization / manufacturer credential
Proof of existing Functional Service Centre or plan to establish within 30 days
Frequently Asked Questions
Key insights about KARNATAKA tender market
How to bid for EPFO desktop computers tender in India 2026?
Bidders should prepare GST and PAN, experience certificates, financial statements, and OEM authorizations. Ensure capability to establish a service centre in each consignee state within 30 days and provide a dedicated toll-free support line. The tender allows a ±25% quantity variation at contracted rates.
What documents are required for EPFO desktop procurement bid in India?
Required documents include GST registration, PAN card, past performance certificates for similar desktops, financial statements, EMD documents (if applicable), OEM authorization, and technical bid demonstrating product conformity to standard desktop specs and service capabilities.
What are the delivery and delivery-period terms for EPFO desktops?
Delivery timing is tied to the original delivery order; with the option clause, quantities may increase by up to 25% and the extra delivery time is calculated as (additional/ original) × original period, minimum 30 days, with possible extension within the original window.
What are the service centre requirements for EPFO desktop tender?
Bidders must have a functional service centre in the state of each consignee or establish one within 30 days of award. Payment is released only after documentary proof of the service centre's readiness is submitted.
What is the estimated value and scope of EPFO desktop procurement?
The estimated contract value is ₹330,000 for entry and mid-level desktop computers; BOQ items are not listed, so scope aligns with standard desktop configurations and the 25% quantity option.
What is the required support channel for EPFO desktops procurement?
Bidders must provide a dedicated toll-free service telephone number for post-sale support, ensuring accessible assistance for installation and maintenance during the warranty period.
What happens if quantity is increased under the option clause?
If quantity increases by up to 25%, payment and delivery schedules follow the same contract rates; additional time is proportional to the increase, subject to a minimum of 30 days.
Are there any mandatory standards or certifications for EPFO desktop bid?
The data does not specify explicit standards; bidders should ensure desktop configurations meet typical government procurement expectations and provide OEM certifications and technical compliance in the bid submission.