Panchayati Raj Department Bihar Handpump Sub-Assemblies Tender PURNIA IS 15500 Part 3 2018 2026
Progress
Tender Overview
Organization: Panchayati Raj Department, Bihar. The procurement targets handpump sub-assemblies and components compatible with Deep Well Hand Pump Type, conforming to IS 15500 (Part 3). Scope includes supply of assemblies and components with compliance to industry standards, for delivery to Purnia, Bihar 854102. Bidder must demonstrate capability via a local service center and provide a physical product sample within 1 week of tender date. The clause allows up to a 25% quantity variation during contract execution, at contracted rates, with a calculable extension formula. This tender emphasizes formal certifications and financial verifications as pre-requisites for participation, signaling a rigorous compliance-based selection.
Technical Specifications & Requirements
- Category: Assemblies/Components for Deep Well Hand Pump
- Nominal bore of riser pipe: as specified in BOQ (no items listed) and integrated with IS 15500 (Part 3) Q3 compliance
- Mandatory certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015; ensure certification body accreditation and current validity
- Quality/Documentation: Submit GST certificate, PAN, UID (self-attested), turnover certificate (₹50 Lakh/year for last 2 years), ITR AY 2023-24 to 2025-26, balance sheet, audit report, and item catalog in color
- Sample/Availability: provide physical product sample within 7 days; authorization certificate required
- Local support: establish or demonstrate a local service centre to support after-sales
- Additional: bidder must furnish Notarized affidavit of non-blacklisting; GST returns including GSTR-3B
Terms, Conditions & Eligibility
- EMD: not specified in data; ensure alignment with tender rules (context implies security deposit)
- Turnover criteria: ₹50 Lakh per year for the last two years
- Delivery terms: option to adjust quantity up to 25% with extended delivery timeframe calculated as (additional quantity/original quantity) × original delivery period, minimum 30 days
- Documentation: GST, PAN, UID, turnover certificates, ISO certificates, ITRs, balance sheet, audit report, and color item catalog
- Sample obligation: physical sample to be shown within 7 days of tender date
- Compliance: stay non-blacklisted; provide authorization and local service centre details
- PO terms: procurement adheres to IS 15500 (Part 3) Q3; ensure alignment with deepwell pump components
Key Specifications
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Product: Handpump sub-assemblies and components for Deep Well Hand Pumps
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Standard: IS 15500 (Part 3) Q3 conformity
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Certifications: ISO 45001:2018, ISO 14001:2015, ISO 9001:2015
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Quantities/Delivery: up to 25% variation post-contract with proportional time extension (minimum 30 days)
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Quality/docs: GST, PAN, UID, turnover proof ₹50 Lakh/year, ITR AY 2023-26, balance sheet, audit report
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Samples: required within 7 days; local service centre required
Terms & Conditions
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Quantity may vary up to 25% with contracted rates
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Mandatory ISO and IS 15500 (Part 3) compliance
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Comprehensive pre-qualification documents and local support
Important Clauses
Payment Terms
Not specified in data; bidders should expect standard government terms per contract
Delivery Schedule
Delivery period linked to last date of original delivery order; extended period if option clause exercised; minimum 30 days
Penalties/Liquidated Damages
Not specified in data; likely governed by standard procurement penalties
Bidder Eligibility
-
Turnover ₹50 Lakh/year for last two years
-
ISO 45001:2018, ISO 14001:2015, ISO 9001:2015 certificates
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Local service centre presence and product sample submission
Tender Data
Bid Details
Quantity
5
Bid Type
Two Packet Bid
Bid Validity
180 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
OEM Avg. Turnover
20
Past Performance
20 %
Experience Required
2 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Handpump Sub-Assemblies (Deepwell Hand Pumps Components) Conforming IS 15500 (Part 3) (Q3)
Payment Timelines
Payments shall be made to the Seller within 20 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
25
Delivery Locations
1
Delivery Cities
Purnia
Delivery Pincodes
854304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Ranjan Kumar | 854304,GANESHPUR PANCHAYAT BHAWAN K. Nagar Purnia 854304 Bihar | Purnia | Bihar | 854304 | 5 | 25 | - |
Authority Records
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Documents 3
GeM-Bidding-9833954.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
2
Required Documents
GST certificate
PAN card
UID (Aadhaar) and other self-attested papers
Turnover certificate for last 2 years (₹50 Lakh/year)
Authorization Certificate
Physical product sample within 7 days
ISO Certificates: 45001:2018, 14001:2015, 9001:2015
GST Return for current year & GSTR-3B
Notarized affidavit of non-blacklisting
ITR for AY 2023-24, 2024-25, 2025-26
Audit Report & Balance Sheet
Color item catalog
Previous 5 work completion certificates or CARC certificate
Proof of local service centre
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Assemblies/Components | Head Assembly complete with all necessary components , above ground mechanism operating the plunger |
| Generic | Suitable for Deep Well Hand Pump Type | EDWP |
| Generic | Nominal Bore of Riser Pipe | 32.0 |
Frequently Asked Questions
Key insights about BIHAR tender market
How to bid for handpump components tender in Purulia? (long-tail keywords)
Bidders must submit GST, PAN, UID, turnover proof of ₹50 Lakh/year for two consecutive years, and ISO 45001/14001/9001 certificates. Include a color catalog, ITRs AY 2023-24 to 2025-26, and a local service centre plan. A physical sample must be shown within 7 days of tender date, and authorization certificates are required.
What documents are required for IS 15500 Part 3 handpump bid in Bihar?
Required documents include GST certificate, PAN, UID, turnover certificates, ITRs for three assessment years, balance sheet, audit report, ISO certificates, Notarized non-blacklisting affidavit, sample product, and an authorized distributor certificate to prove OEM access.
What are the delivery terms for 25% quantity variation in this tender?
Bidder must anticipate up to 25% quantity variation at contracted rates; delivery time extends as (additional quantity/original quantity) × original delivery period, with a minimum extension of 30 days, starting from the last date of the original delivery order.
Which ISO standards are mandatory for supplier eligibility in this Bihar tender?
Mandatory standards are ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015. Ensure current certificate validity and use accredited cert bodies. Include proof of compliance and the ISO certificate numbers in the bid submission.
What is the sample submission requirement for handpump components tender?
Submit a physical product sample within 7 days of tender date. Include accompanying specification sheets, IS 15500 Part 3 conformity evidence, and ensure the sample represents the proposed sub-assemblies accurately.
Where will the handpump components be delivered in this procurement?
Delivery is to be synchronized with the Purani district supply framework; initial orders align to the last delivery order date, with extended timelines allowed per option clause, ensuring timely supply to the Purnia, Bihar 854102 region.
What is the expected pre-qualification turnover requirement for bidders?
Bidders must demonstrate an annual turnover of at least ₹50 Lakh for each of the last two financial years, supported by audited financial statements and balance sheets as part of the bid package.
How to obtain authorization for OEM participation in this tender?
Submit an Authorization Certificate from the OEM, clearly stating the bidder’s rights to supply and service the handpump sub-assemblies, along with related contact details and regional service commitments.