ICAR All in One PC (V2) Tender Coimbatore Tamil Nadu 2026 - Supply, Installation & Commissioning for IT Equipment
Bid Publish Date
02-Sep-2026, 9:23 am
Bid End Date
12-Sep-2026, 10:00 am
Location
Progress
Key Highlights
- • OEM/Authorized Seller must have an India-registered office for after-sales service for imported All in One PC (V2)
- • Functional Service Centre required in the state of the consignee location; must be established within 30 days of award
- • Dedicated toll-free service number and escalation matrix essential for service support
- • Scoping includes Supply, Installation, Testing and Commissioning with option to increase quantity up to 25% at contracted rates
- • Turnover proof for OEM: audited balance sheets or CA/Cost Accountant certificate covering last 3 years
- • Delivery period tied to last date of original delivery order; extended period governed by option clause with minimum 30 days
- • No BOQ items listed; tender focuses on IT hardware (All in One PC) procurement
Tender Overview
The Indian Council Of Agricultural Research (ICAR), Department Of Agricultural Research And Education, invites bids for an All in One PC (V2) in Coimbatore, Tamil Nadu. The scope encompasses Supply, Installation, Testing and Commissioning of the specified IT equipment, with the option to adjust quantities by up to 25% during contract and delivery periods. The tender mandates an OEM with India-based after-sales support for imported products, and requires a functional service center in the state of the consignee. The procurement emphasizes a robust service/onsite support structure and a dedicated toll-free service line. The BIDDER must align with the extension and delivery conditions described in the option clause and ensure compliance with the OEM turnover and serviceability requirements.
Technical Specifications & Requirements
- Product category: All in One PC (V2) (Q2) with installation, testing and commissioning included in bid price
- Delivery and scope: Supply, Installation, Testing and Commissioning of Goods
- Imported product condition: OEM or Authorized Seller must have registered Indian office for after-sales service
- Turnover criterion: OEM turnover details to be evidenced via audited balance sheets or CA/CEA certificate covering the last 3 years; higher bid value OEM category should meet turnover criteria
- Service network: Functional Service Centre in the state of the consignee location; establishment within 30 days of award if not present
- Support: Dedicated toll-free service number and escalation matrix required
- Option clause impact: Quantity adjustments up to 25%; delivery period recalculated but minimum 30 days, extending as needed
Terms, Conditions & Eligibility
- EMD/escrow requirements: EMD amount not specified in data; terms indicate standard bid securities per tender rules
- Delivery timeline: Delivery period applies from the last date of original delivery order; extension mechanics defined by option clause
- Payment terms: Not explicitly stated; expectations align with standard government procurement terms (submission and verification of service capability)
- OEM/Manufacturer requirements: Imported products must have India-based after-sales; separate documents to prove registered office
- Service obligations: On-site or carry-in warranty conditions; dedicated toll-free support; escalation matrix
- Documentation: Submission must include turnover proof, OEM authorization, and proof of service centers; evidence of functional service center required before payment release
Key Specifications
-
All in One PC (V2) hardware with installation, testing and commissioning included
-
Imported product to have India-based after-sales support via OEM or Authorized Seller
-
Turnover evidence for OEM covering the last 3 years
-
Service center in the consignee state; establishment within 30 days if not existing
-
Dedicated toll-free service contact and escalation process
-
Quantities adjustable up to 25% during contract period with minimum 30 days delivery extension
Terms & Conditions
-
EMD amount and submission method not explicitly stated; follow standard bid rules
-
Option clause allows quantity variation up to 25% at contract time and during currency
-
Delivery periods anchored to last delivery order date with extensions to minimum 30 days
-
Imported items require India-based after-sales OEM presence and documentation
-
OEM turnover proof required; audite d statements or CA certificate for last 3 years
Important Clauses
Payment Terms
No explicit payment terms provided; bidders should anticipate standard government execution and verification procedures
Delivery Schedule
Delivery starts from original delivery order date; extended delivery depends on option clause with minimum 30 days
Penalties/Liquidated Damages
Not specified in data; bidders should prepare for standard LD clauses per government procurement norms
Bidder Eligibility
-
OEM turnover evidence for last 3 years meeting bid category value
-
Functional service center in the consignee state or plan to establish within 30 days of award
-
OEM or Authorized Seller with India-based after-sales support for imported PCs
Tender Data
Bid Details
Quantity
3
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
1
OEM Avg. Turnover
1
Past Performance
10 %
Experience Required
3 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
All in One PC (V2) (Q2)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Coimbatore
Delivery Pincodes
641003
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Deepa Panneer Selvam | 641003,CICR Regional station Maruthamalai road Lawley road P.O. Coimbtore-641003 | Coimbatore | Tamil Nadu | 641003 | 3 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9831960.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
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Required Documents
GST registration certificate
Permanent Account Number (PAN) card
Audited financial statements for last 3 years or CA/Cost Accountant certificate showing turnover
OEM authorization/certification demonstrating authorization to supply all in one PCs
Proof of functional Service Centre in the consignee state (or plan to establish within 30 days of award)
Evidence of dedicated toll-free service line and escalation matrix
Any prior similar project experience certificates
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for ICAR All in One PC tender in Coimbatore Tamil Nadu 2026?
Bidders should submit GST, PAN, turnover proofs, OEM authorization, and proof of a functional service center in Tamil Nadu. Include EMD as per bid terms and demonstrate capability for installation, testing and commissioning. Ensure compliance with the option clause for quantity adjustments up to 25%.
What documents are required for ICAR Dare PC procurement in Tamil Nadu?
Required documents include GST certificate, PAN, three-year turnover audited statements or CA certificate, OEM authorization, proof of service center in Tamil Nadu or establishment plan within 30 days, and a dedicated toll-free support number with an escalation matrix.
What are the service center requirements for imported PCs under this bid?
Imported PCs must have an OEM or Authorized Seller with an India-based registered office to provide after-sales service; a functional service center in the consignee state is mandatory, and evidence must be provided before payment release.
What is the delivery extension rule for quantity variations in this tender?
Delivery can be increased up to 25% of the bid quantity; the extended delivery period is calculated as (Increased quantity ÷ Original quantity) × Original delivery period, with a minimum of 30 days.
What are the key eligibility criteria for OEM turnover in this PC tender?
OEM turnover must be demonstrated for the last three financial years via audited balance sheets or CA/Cost Accountant certificate; if the OEM is under 3 years old, turnover is calculated from the date of incorporation for completed years.
What is required for the installation, testing and commissioning scope?
Bid price must include supply, installation, testing and commissioning; successful bidders must ensure proper on-site setup, configuration, and validation as part of the contract scope.
Is there a specific payment schedule mentioned for this ICAR PC procurement?
Specific payment terms are not detailed in the data; bidders should anticipate standard government procurement payment practices, subject to documentary evidence of service readiness and center establishment.
What brand or OEM preferences are specified for this PC tender in Tamil Nadu?
No explicit brand or OEM is mandated; however, imported products require OEM authorization and India-based after-sales support, with proof of a registered office.