Madhya Pradesh Public Health & Family Welfare Department Harda Tender for 17 Office & Safety Equipment Categories 2026
Bid Publish Date
01-Sep-2026, 6:27 pm
Bid End Date
17-Sep-2026, 3:00 pm
EMD
₹30,000
Location
Progress
Tender Overview
The Public Health And Family Welfare Department, Madhya Pradesh invites bids for a diversified supply of 17 item categories, including Office Tables, Office Chairs, Lockers, Dustbins, Wall-mounted measuring scales, Revolving chairs, X-ray view boxes, and safety equipment. The project location is Harda, Madhya Pradesh 461228, with an EMD of ₹30,000. The scope encompasses supply, installation, testing and commissioning of goods, with a flexible quantity option of up to 25% more during contract execution. Bidders must submit a robust compliance package and demonstrate capability for timely delivery under variable order volumes.
Technical Specifications & Requirements
- Product scope includes 17 items across furniture, safety and clinical support categories (e.g., desks, chairs, staff lockers, office dustbins, iron racks, Tuning forks, Percussion hammers, LED torches, examination light, and related accessories).
- Mandatory demonstrations: bidders must present product samples at the department before bid end date; acknowledgement required in tender documents.
- OEM authorizations: submissions require OEM authorization and ISO/CE certificates of the OEM attached with bid.
- Delivery responsibility: bidder to deliver at its own expense; installation and commissioning included in bid scope.
- Documentation: submit PAN, GSTIN, MSME certificate, Aadhar; audited ITR for last three financial years; hard copies of sample and EMD three days before bid end date.
- Compliance notes: lack of any certificate/document may lead to bid rejection; option clause allows quantity expansion up to 25% at contracted rates.
Terms & Eligibility
- EMD: ₹30,000 (mandatory, no exemption).
- Documents: PAN Card, GSTIN, MSME certificate, Aadhar card; audited ITRs for three years; OEM authorizations; ISO/CE certificates from OEM.
- Bid submission: product samples and original EMD hard copies must be submitted to the office; three days prior to bid end date.
- Delivery: delivery is the bidder’s responsibility and must align with extended delivery provisions if option clause is invoked.
- Inspection: reference samples may be used for pre-dispatch testing as specified by inspection agency; costs borne by buyer.
Key Specifications
-
- EMD amount: ₹30,000
-
- Delivery scope: Supply, Installation, Testing and Commissioning
-
- Quantity flexibility: up to 25% increase during contract
-
- Documentation: PAN, GSTIN, MSME, Aadhar, audited ITRs
-
- OEM certifications: ISO/CE certificates from OEM needed
Terms & Conditions
-
EMD of ₹30,000 mandatory with bid submission
-
Up to 25% quantity variation at contract rates
-
Pre-bid product sample demonstration required
Important Clauses
Payment Terms
No explicit payment terms provided; terms to be negotiated with successful bidder per contract
Delivery Schedule
Delivery period commences from last date of original delivery order; option-driven extensions use calculated time with a 30-day minimum
Penalties/Liquidated Damages
Not specified in ATC; standard procurement penalties may apply per contract terms
Bidder Eligibility
-
Must provide OEM authorization and OEM certificates
-
Must submit PAN, GSTIN, Aadhar, and MSME certificate
-
Must provide audited ITRs for the last three financial years
Tender Data
Bid Details
Quantity
160
Category
Water Cooler
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
Yes
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Min. Avg. Annual Turnover
75
Past Performance
10 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Water Cooler , Iron Almiraha , Digital Clock , Examination Light , LED Torch , Tuning fork , Percussion hammer , X-ray View Box , Wall mounted height Measuring scale , Revolving Chair , Office Table , Office Chair , BMW Dustbin , Visitor Chair 3 Seater , Staff Locker , Office Dustbin , Iron Rack
Advisory Bank
State Bank of India
Payment Timelines
Payments shall be made to the Seller within 30 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Harda
Delivery Pincodes
461331
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Sanjay Khatarkar | 461331,Chhipaner road Govt Hoshpital Campus CMHO OFFICER Harda | Harda | Madhya Pradesh | 461331 | 10 | 15 | - |
Authority Records
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Documents 4
GeM-Bidding-9831193.pdf
Main Document
BOQ Document
BOQ
BOQ Document
BOQ
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Bill of Quantities (BOQ)
17 Items Sign in to view GEM price trends Sign in for GEM prices
Water Cooler
4080
Iron Almiraha
four salve
Digital Clock
electric
Examination Light
whight
LED Torch
Lounge
Tuning fork
Steel
Percussion hammer
medical
X-ray View Box
Primium
Wall mounted height Measuring scale
Scope Height
Revolving Chair
High Back
Office Table
2.5-5
Office Chair
mid Back
BMW Dustbin
Plastic
Visitor Chair 3 Seater
Mild Steel
Staff Locker
Locking System
Office Dustbin
Plastic
Iron Rack
five plate
| Item # | Title | Description | Quantity | Unit | Consignee | Delivery (Days) | Price Trends |
|---|---|---|---|---|---|---|---|
| 1 | Water Cooler | 4080 | 10 | pieces | storekeeparharda | 10 | |
| 2 | Iron Almiraha | four salve | 5 | pieces | storekeeparharda | 10 | |
| 3 | Digital Clock | electric | 5 | pieces | storekeeparharda | 10 | |
| 4 | Examination Light | whight | 5 | pieces | storekeeparharda | 10 | |
| 5 | LED Torch | Lounge | 5 | pieces | storekeeparharda | 10 | |
| 6 | Tuning fork | Steel | 5 | pieces | storekeeparharda | 10 | |
| 7 | Percussion hammer | medical | 5 | pieces | storekeeparharda | 10 | |
| 8 | X-ray View Box | Primium | 5 | pieces | storekeeparharda | 10 | |
| 9 | Wall mounted height Measuring scale | Scope Height | 5 | pieces | storekeeparharda | 10 | |
| 10 | Revolving Chair | High Back | 15 | pieces | storekeeparharda | 10 | |
| 11 | Office Table | 2.5-5 | 15 | pieces | storekeeparharda | 10 | |
| 12 | Office Chair | mid Back | 30 | pieces | storekeeparharda | 10 | |
| 13 | BMW Dustbin | Plastic | 15 | pieces | storekeeparharda | 10 | |
| 14 | Visitor Chair 3 Seater | Mild Steel | 5 | pieces | storekeeparharda | 10 | |
| 15 | Staff Locker | Locking System | 5 | pieces | storekeeparharda | 10 | |
| 16 | Office Dustbin | Plastic | 10 | pieces | storekeeparharda | 10 | |
| 17 | Iron Rack | five plate | 15 | pieces | storekeeparharda | 10 |
Categories
11
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Required Documents
Copy of PAN Card
Copy of GSTIN
MSME certificate
Aadhar card
Audited ITRs for last three financial years
OEM authorization
ISO/CE certificates of the OEM
Product samples for demonstration
EMD submission document (hard copy)
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to participate in Harda tender for MP health equipment
Bidders must submit PAN, GSTIN, MSME certificate, Aadhar, and audited ITRs for three years; provide OEM authorization and OEM ISO/CE certificates; demonstrate product samples at the department before bid end date; EMD of ₹30,000 is mandatory; delivery is bidder's responsibility with possible 25% quantity variation.
What documents are required for MP health tender participation
Required documents include PAN card, GSTIN, MSME certificate, Aadhar card, audited ITRs for three years, OEM authorization, and OEM ISO/CE certifications; submit product samples and EMD in hard copy to the department; export compliance may be checked during bid evaluation.
What are the technical requirements for the 17 item categories
Technical scope covers supply, installation, testing and commissioning of 17 items such as office furniture, dustbins, racks, and safety equipment; OEM certifications and product demonstration are mandatory; no item-specific specs are listed, but ISO/CE from OEMs are required.
When is the bid end date for the MP tender
Specific bid end date is not provided in public data; bidders should monitor official communications and ensure submission of hard copies (sample and EMD) at least three days before the bid end date, along with required documents.
What are the EMD requirements for this MP procurement
EMD is ₹30,000 and must be submitted; no exemption is allowed; EMD must accompany the bid in the specified format and deliverables; failure to submit may result in bid rejection.
What standards or certifications are required for OEMs
OEMs must provide ISO/CE certificates; bidders should attach OEM certifications with the bid; demonstration samples may be required; non-compliance may lead to rejection during technical evaluation.
What is the delivery responsibility of the bidder
Bidders must deliver at their own expense; installation and commissioning are included; option clauses allow quantity increases with rates; delivery period calculation includes a minimum 30 days when extended.