Hindustan Aeronautics Limited HAL Lubricating Oil and Spare Parts Tender Bangalore Karnataka 2026

Tender Overview

Hindustan Aeronautics Limited (HAL), Department of Defence Production, seeks procurement of diverse components including lubricating oil (20 L cans), sight glass SG1208, electronic expansion valve, valve safety gear (HALF INCH NPT, 21 Bar and 13 Bar variants), WPU 230V, oil filter kit for K comp, drier core filter, EVD LAN protocol equipment, solenoid valve kit, temperature sensors, pressure transducers (10.0 and 44.8), current transformer 250 X 0.2A, PGD display PGD0010FOO, half-inch NPT to half-inch flare adapters, SMPS, expansion board, cables for transducers (shielded 6m), TLAN serial card PCO100TLNO, heater crankcase 230 V for K-COMP, flow switch, Anabond heat sink paste, VFDs 90 kW and 11 kW. The procurement location is BANGALORE, KARNATAKA - 560001, with 27 BOQ items under 27 sub-categories. The tender emphasizes OEM authorization (Kirloskar) and spares supply commitments, with quantity-flexibility up to 50% and extended delivery provisions. The at-issue terms require vendor-grade documentation, GST alignment, and EFT-based payment readiness, shaping a technically complex supply backstop for HAL’s defense production needs.

Technical Specifications & Requirements

• Product categories: Lubricating oil (20 L cans), sight glasses, electronic expansion valves, valve safety equipment, winding protection units, oil filters, drier cores, EVD LAN protocol gear, solenoid valve kits, temperature sensors, pressure transducers, current transformers, display boards (PGD0010FOO), connectors/adapters (NPT to flare), SMPS, expansion boards, and associated cables.
• Key delivery scope: 27 discrete items across multiple sub-systems; no single unified SKU. Emphasizes supplied spares and electronic components compatible with K-COMP systems.
• Standards/compatibility: No explicit standard codes published; bidders must ensure OEM compatibility with Kirloskar spares and HAL equipment.
• OEM authorization: Mandatory authorisation letter from OEM; supply of spares to be Kirloskar-branded when requested.
• Delivery/quantity flexibility: Option clause permits ±50% quantity variation during/after contract and extended delivery timelines with a defined calculation method.
• Documentation expectations: GST/PAN/Cancelled cheque and EFT mandate copies required for vendor code creation; GST applicable per actuals with statutory caps.
• Quality/installation notes: Not explicitly defined; bidders should prepare OEM-aligned installation and testing capabilities for a defense procurement environment.

Terms, Conditions & Eligibility

• EMD and financials: No explicit amount published in the data; GST terms are on bidder’s own basis; reimbursement as per actuals or applicable rates (whichever is lower).
• Documents to submit with bid (Vendor Code Creation):
  • PAN Card copy
  • GSTIN copy
  • Cancelled Cheque copy
  • EFT Mandate (bank-certified)
• OEM authorization requirement: Mandatory letter from the OEM (Kirloskar); non-compliance may lead to summary rejection.
• Delivery terms: Option clause allows quantity shifts up to 50% with extended delivery calculations; delivery start from last date of original DO.
• Payment terms: GST reimbursed per actuals; no explicit cash-on-delivery terms stated beyond standard EFT processing.
• Warranty/penalties: Not specified in data; bidders should assume standard supplier warranties and potential LD terms per HAL practices.