Panchayat and Rural Development Department Madhya Pradesh Fabricated Special Purpose Vehicle Tender Ujjain 2026
Bid Publish Date
19-Oct-2026, 1:21 pm
Bid End Date
29-Oct-2026, 2:00 pm
Location
Progress
Tender Overview
Panchayat And Rural Development Department Madhya Pradesh invites bids for a Fabricated Special Purpose Vehicle on Truck/Van in Ujjain, Madhya Pradesh 456001. The procurement category is Q3 with no BOQ items listed. The tender includes an option to increase/decrease quantity up to 25% at contracted rates and a delivery timeline linked to the original delivery period. The contract requires establishing a functional service centre within 30 days of award, if not already present, with evidence prior to payment. A dedicated toll-free service line and escalation matrix are mandatory. The bid also reserves state-level MSE procurement benefits for eligible, online-validated Udyam-registered manufacturers/OEMs. This is a government procurement aimed at local micro and small enterprises with specific eligibility rules.
- Organization: Panchayat And Rural Development Department, Madhya Pradesh
- Product/category: Fabricated Special Purpose Vehicle on Truck/Van (Q3)
- Location: Ujjain, Madhya Pradesh (456001)
- Estimated value / EMD: Not disclosed
- Key differentiator: 25% quantity option during and after contract; mandatory service centre and escalation matrix; MSE reservation with on-line validation
- Unique aspects: GeM-based bid with service-support requirements and OEM obligations, including establishment of a service network within 30 days if needed
Technical Specifications & Requirements
- Product name: Fabricated Special Purpose Vehicle on Truck/Van
- Category: Q3
- Standards / compliance: Not specified in tender data; bidders should infer from vehicle category and OEM norms
- Delivery terms: Delivery period linked to original order; additional time calculated as (Increased quantity ÷ Original quantity) × Original delivery period, minimum 30 days; may extend to original delivery period
- Service requirements: Functional Service Centre in each consignee state for carry-in warranty; on-site warranty if applicable; documentary evidence required for payment
- Support: Dedicated toll-free service number; escalation matrix for service support
- MSE reservation: Eligible bidders must be state-registered MSE with valid Udyam registration; manufacturer/OEM of offered product; online validation required
- BOQ: No items listed; no explicit quantity/price data provided
Terms, Conditions & Eligibility
- EMD: Not disclosed in provided data (not specified)
- Delivery window: Delivery period defined relative to original delivery order; extended period rules apply
- Payment terms: Not specified in available data; payment release contingent on submission of evidence of service centre and other terms
- Documents required: GST registration, PAN, experience certificates, financial statements, OEM authorization (if applicable), evidence of service centre (if not existing)
- MSE reservation: Only for state-registered MSEs with online validation; bidders must be OEM/manufacturer of offered product; resellers excluded
- Warranty / penalties: Not detailed in data; service/support obligations imply post-warranty service terms
- Option clause: Up to 25% quantity variation at contracted rates during and after contract
- Other terms: GeM bidding framework; National/State policy adherence; ensure presence of dedicated support channels
Key Specifications
-
Product: Fabricated Special Purpose Vehicle on Truck/Van
-
Category: Q3
-
Delivery: as per original delivery order; extension formula with minimum 30 days
-
Service: Functional Service Centre in each consignee state; toll-free support; escalation matrix
-
MSE reservation: State-level only; online Udyam validation; OEM/manufacturer requirement
-
BOQ: Not available; no explicit quantities or unit rates disclosed
Terms & Conditions
-
Option to modify quantity up to 25% during and after contract at contracted rates
-
Mandatory service centre establishment within 30 days if not present
-
Dedicated toll-free service line and escalation matrix required
-
MSE reservation applicable only to state-validated OEM/manufacturer bidders
Important Clauses
Delivery & Quantity Variation
Original delivery period governs; increased quantity time calculated by (Increased quantity ÷ Original quantity) × Original delivery period with a 30-day minimum; option to extend within contract limits.
Service Centre Requirement
Bidder/OEM must have a functional service centre in each consignee state for carry-in warranty; if not present, must establish within 30 days of award; payment tied to documentary evidence.
MSE Reservation
Procurement reserved for state-based MSEs with valid Udyam Registration; bidders must be OEM/manufacturer of the offered product; online validation required.
Bidder Eligibility
-
Must be a registered MSE under the State GeM framework with valid Udyam Registration
-
Manufacturer/OEM of the offered Fabricated Special Purpose Vehicle
-
Evidence of a functional Service Centre or commitment to establish within 30 days
Tender Data
Bid Details
Quantity
1
Bid Type
Two Packet Bid
Bid Validity
30 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
2 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
No
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Past Performance
80 %
Experience Required
1 Year (s)
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Fabricated Special Purpose Vehicle on Truck/Van (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
15
Delivery Locations
1
Delivery Cities
Ujjain
Delivery Pincodes
456771
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Bhupendra Singh | 456771,janpad panchayat badnagar | Ujjain | Madhya Pradesh | 456771 | 1 | 15 | - |
Authority Records
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Documents 3
GeM-Bidding-10056173.pdf
Main Document
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
7
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Required Documents
GST Registration Certificate
Permanent Account Number (PAN) Card
Experience Certificates for similar vehicles or manufacturing experience
Financial Statements / Turnover proof
EMD submission documentation (if applicable per later notification)
OEM Authorization / Manufacturer proof
Evidence of Functional Service Centre (or commitment to establish within 30 days)
Proof of Udyam Registration for MSE reservation eligibility
Online validation documents for MSE status
Frequently Asked Questions
Key insights about MADHYA PRADESH tender market
How to bid for Fabricated Special Purpose Vehicle tender in Ujjain MP 2026
Bidders must be OEM/manufacturer with online Udyam validation for state MSE reservation. Submit GST, PAN, financials, experience certificates, OEM authorization, and evidence of a functional service centre. Ensure compliance with delivery terms, 25% quantity variation, and toll-free service availability to qualify.
What documents are required for MP MRD procurement tender in MP
Prepare GST certificate, PAN, company financial statements, experience certificates for similar vehicles, OEM authorization, and service centre proof. If no centre exists, provide a commitment to establish within 30 days of award and submit relevant documentary evidence for payment.
What are the delivery terms for the MP vehicle tender in MP 2026
Delivery timeline is tied to the last date of the original delivery order. If quantity increases, time is calculated as (increased quantity/original quantity) × original delivery period, with a minimum of 30 days; extension allowed up to the original delivery period.
What is the MSE reservation criteria for MP GeM bids in 2026
Only Micro and Small Enterprises with valid Udyam Registration and online validation are eligible for MSE reservation. Manufacturer/OEM must be the bidder; dealers/resellers are excluded; evidence must be uploaded with bid.
What are the service support requirements for MP RD Department tender
Bidder must provide a dedicated toll-free service number and an escalation matrix. If carry-in warranty applies, a functional service centre must exist in each consignee state, or be established within 30 days of award with documentary proof.
What happens if the quantity increases under the option clause
The purchaser may increase quantity up to 25% during contract at contracted rates. Additional time is (increased quantity ÷ original quantity) × original delivery period, with a minimum 30 days; extension limited to the original delivery period.
Which organization is issuing the Fabricated Special Purpose Vehicle tender in MP
The tender is issued by the Madhya Pradesh Panchayat and Rural Development Department for the city of Ujjain (456001). It falls under GeM procurement with MSE reservation, requiring OEM compliance and service support.
What are the key eligibility criteria for the MP vehicle tender 2026
Eligibility includes OEM/manufacturer status, online Udyam validation for MSE benefits, evidence of a service centre or commitment to establish within 30 days, GST and PAN, and prior experience in similar vehicle fabrication or supply.