NLC India Limited Antifreeze Coolant Tender IS 5759 Q3 Conforming Cuddalore Tamil Nadu 2026
Bid Publish Date
29-Aug-2026, 5:19 pm
Bid End Date
14-Sep-2026, 11:00 am
Location
Progress
Key Highlights
- • IS 5759 (Q3) conformity is a mandatory technical requirement for the antifreeze coolant
- • Packing size and marking requirements are explicitly referenced in the tender documentation
- • Test reports and conformity certificates must be furnished on demand to prove specification compliance
- • GeM ATC compliance and anti-fraud provisions include IP address tracking for bid submissions
- • Option clause allows +/- 25% quantity Variation during contract and currency, with defined delivery time implications
- • Only supply of goods (no installation or services) under the scope of supply
- • Bidders must complete Additional Terms and Conditions and provide debarment/banning declarations
- • Single tender enquiry scenarios may trigger Price Fall Clause and require prior purchase history
Tender Overview
NLC India Limited invites bids for the supply of Antifreeze Coolant conforming to IS 5759 (Q3), to be delivered at CUDDALORE, TAMIL NADU - 605106. Scope is strictly the supply of Goods with conformity to stated specifications and delivery terms. The tender emphasizes test reports and certificates on demand to prove conformity, along with packaging/marking requirements and category-specific coolant attributes. The award will consider adherence to the IS 5759 standard and supplier capability to supply per requested quantities within the option clause framework. The procurement focuses on automotive coolant quality under a single-supply contract, with emphasis on conformity and documentation.
Technical Specifications & Requirements
- Product category: Automotive coolant meeting IS 5759 (Q3) for automotive use
- Packing size & unit: specified in tender; must ensure proper packaging and marking
- Conformity: must be IS 5759 compliant; supplier to furnish all necessary test reports and certificates on demand
- Documentation: submit required conformity certificates and test reports to buyer/consignee upon request
- Delivery scope: strictly supply of Goods; no services included
- Quality controls: maintain consistent coolant formulation and labeling per IS 5759; ensure batch traceability
Terms, Conditions & Eligibility
- Option clause: purchaser may increase/decrease quantity up to 25% at contract award and during currency
- Delivery timeline: delivery period aligned to original/extended terms; additional time calculated via formula with minimum 30 days
- ATC compliance: bidders must fill and sign Additional Terms & Conditions; include debarment declaration
- Bid integrity: IP address tracking; identical IPs may result in bid rejection
- ATC references: refer to GeM terms; ensure all mandatory documents are uploaded
- Eligibility documents: submit GST, PAN, experience certificates, financials, EMD/security deposits, OEM authorizations as required
Key Specifications
-
Product: Antifreeze coolant for automotive use
-
Standard: IS 5759 (Q3) compliant
-
Packing: specified packing size and proper marking
-
Documentation: test reports and conformity certificates on demand
-
Delivery: supply of goods only; delivery terms per ATC
Terms & Conditions
-
EMD amount not disclosed in available data; bidders must verify via ATC
-
25% quantity variation allowed during contract and currency with adjusted delivery
-
Mandatory IS 5759 conformity and related certification documentation
Important Clauses
Payment Terms
Not specified in available data; bidders should verify ATC and GeM terms for any advance or milestone payments.
Delivery Schedule
Delivery period starts from the last date of original delivery order; additional time proportional to quantity variation with minimum 30 days.
Penalties/Liquidated Damages
Penalties and LD provisions are not detailed here; refer to ATC for specific % LD and timelines.
Bidder Eligibility
-
Demonstrated experience in supplying automotive coolant or similar chemical fluids
-
GST registration and PAN compliance
-
Ability to furnish IS 5759 (Q3) conformity certificates and related test reports
Tender Data
Bid Details
Quantity
4200
Bid Type
Two Packet Bid
Bid Validity
150 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Inspection Required
No
Tech Clarification Time
5 Days
Preference & Exemptions
EMD Required
No
MII Purchase Preference
No
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Goods
Bid To RA
No
Bid To RA Enabled
No
Item Category
Antifreeze Coolant (V2) Conforming to IS 5759 (Q3)
Payment Timelines
Payments shall be made to the Seller within 45 days of issue of consignee receipt-cum-acceptance certificate (CRAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Max Delivery Days
30
Delivery Locations
1
Delivery Cities
Cuddalore
Delivery Pincodes
607807
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Selvamani N | 607807,PERMANENT CENTRAL STORES, NLC INDIA LIMITED, NEYVELI 607807 | Cuddalore | Tamil Nadu | 607807 | 4200 | 30 | - |
Authority Records
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Documents 5
GeM-Bidding-9817247.pdf
Main Document
CATALOG-Specification-1
CATALOG Specification
Other Documents
OTHER
Buyer uploaded ATC document
ATC
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
GST registration certificate
PAN card details
Experience certificates for similar antifreeze/coolant supply
Financial statements or turnover proof
EMD/Security deposit as applicable
Technical bid documents demonstrating IS 5759 compliance
OEM authorizations or exclusive distributorship proof (if applicable)
Completed Additional Terms and Conditions (ATC) document
Declaration of banning/debarment
Technical Specifications
1 Item
Item #1 Details
View Catalog| Category | Specification | Requirement |
|---|---|---|
| Generic | Coolant Type | Green (Non-amine, non-silicate, non-borate, non-phosphate, non-chromate type) |
| Generic | Requirements for Automotive Coolant | As per Table 1 of IS 5759 |
| Generic | Packing Size | Open Supply (In Liters) |
| Generic | Unit | Liters |
| Generic | Packing and Marking | As per Clause 4 of IS 5759 |
| Certification and Testing | Conformity to the specification | As per IS 5759 |
| Certification and Testing | Agreed to furnish all the test reports and certificates to buyer/consignee on demand to prove conformity to specifications | Yes |
Frequently Asked Questions
Key insights about TAMIL NADU tender market
How to bid for the antifreeze coolant tender in Cuddalore Tamil Nadu 2026?
Bidders should complete the ATC document, provide IS 5759 (Q3) conformity certificates, submit GST, PAN, experience, financials, and EMD as required. Ensure OEM authorizations if applicable and comply with the 25% quantity variation clause. Follow GeM submission guidelines and include all test reports on demand.
What documents are required for IS 5759 coolant bidding in Tamil Nadu?
Required documents include GST registration, PAN, experience certificates for similar supplies, financial statements, EMD/security deposit, IS 5759 conformity test reports, OEM authorization, and the completed ATC with debarment declaration. Upload all as per bid portal instructions.
What are the conformity standards for the antifreeze coolant bid 2026?
Bidders must ensure IS 5759 (Q3) conformity for automotive coolant. Provide test reports and certificates proving conformity on demand. Packaging and marking must align with tender norms, and batch traceability should be maintained for quality assurance.
When is delivery expected after contract award for coolant supply?
Delivery terms allow an initial period based on the original delivery order with possible extension to accommodate a 25% quantity increase. The extended period follows the formula (increased quantity / original quantity) × original delivery period, with a minimum of 30 days.
What should bidders submit for ATC and debarring declarations?
Submit the filled Additional Terms and Conditions (ATC) document with all clauses signed and sealed, plus the official debarment/banning declaration. Ensure consistency with GeM and organization-specific terms to avoid rejection.
What is the scope of supply for this coolant tender in Tamil Nadu?
The scope specifies the supply of goods only, with no installation or service components. Bidders should price the complete goods delivery, packing, and labeling per IS 5759 requirements, and include all related certification costs in the bid.
Are OEM authorizations required for the coolant tender in Tamil Nadu?
Yes, bidders may need OEM authorization or authorized distributor proof if applicable. Ensure documentation demonstrates legitimate OEM supply rights, particularly for IS 5759 compliant antifreeze coolant, to satisfy procurement integrity checks.
What prices and quantity adjustments are allowed under the option clause?
The purchaser may adjust quantity by up to ±25% at contract placement and during currency. Delivery timelines shift accordingly, starting from the last date of the original order, with minimum 30 days added in extended scenarios.