Western Coalfields Limited Custom Bid for Services Yavatmal Maharashtra 2026 - Mechanical Repair/Fabrication Services Tender 2026
Bid Publish Date
18-Oct-2026, 12:06 pm
Bid End Date
28-Oct-2026, 1:00 pm
Value
₹1,19,652
Location
Progress
Key Highlights
- • Brand/OEM requirements: Not specified in data
- • Technical standards: Not specified; bidders should reference IS/ISO equivalents for repairs
- • Special clauses: Mandatory joint inspection at site with Engineer-in-Charge prior to bid end date
- • Eligibility: Photocopy of work orders or completion certificates in mechanical repair/fabrication within last 7 years
- • Warranty/AMC: As per Sl. No. 3 in terms; confirm exact warranty scope during bid
- • Penalties/LD: Not specified in provided data
- • Delivery: No explicit timeline; prepare for rapid mobilization after award
- • Submission: PAN, GST, non-banning declaration, and joint inspection report required
Tender Overview
Organization: Western Coalfields Limited, under Coal India Limited guidance, invites a specialized service bid for mechanical repair and fabrication work at the YAVATMAL, MAHARASHTRA facility. The project value is ₹119,652.00 with no BOQ items published. The procurement emphasizes on technical due diligence, pre-award inspection, and compliance with statutory documents. A joint site inspection with the Engineer-in-Charge is mandatory before bid submission, and the bidder must sign the inspection report. This tender prioritizes certified credentials and a clean legal track record to commence work at short notice.
Technical Specifications & Requirements
- Key documents required: PAN card, GST certificate/registration, and a self-declaration certificate confirming no government/PSU de-listing.
- Warranty/guarantee: As per Sl. No. 3 in the terms; the exact scope is not listed in the brief, requiring bidder clarification.
- Joint Inspection: Conducted at site with the Engineer-in-Charge; the inspection report must be co-signed by bidder and engineer.
- Experience eligibility: Photocopy of Work Order/Work Completion Certificate in mechanical repairing or fabrication; maximum of 7 years from bid submission.
- No explicit itemized technical specs are provided; entrants should anticipate mechanical repair/fabrication scope and align with standard industry practices.
- Delivery/engagement timing: Not explicitly specified; bidders should prepare for rapid mobilization post-award and coordinate with site engineers.
Terms, Conditions & Eligibility
- EMD: Not specified in the data; bidders must rely on organization’s standard security deposits or online payment terms.
- Documents required at bid submission: PAN, GST, non-banning declaration, warranty certificate, joint inspection acknowledgment, and work experience documents.
- Acceptance criteria: The bid must include signed certificates and a formal joint inspection report; post-inspection claims for additional work are not entertained.
- Warranty/Support: Per Sl. No. 3; verify exact duration and coverage during bid finalization.
- Eligibility window: Experience evidence must show mechanical repair or fabrication tasks completed within the last seven years.
- Compliance: All submissions must be complete and signed, withEngineer-in-Charge confirmation to proceed post-award.
Key Specifications
-
- Estimated value: ₹119,652.00
-
- Location: Yavatmal, Maharashtra – 445001
-
- Category: Custom Bid for Services (Mechanical repair/fabrication)
-
- Documents required: PAN, GST, non-banning declaration, warranty certificate, joint inspection
-
- Experience: Up to 7 years from bid submission date
Terms & Conditions
-
EMD: Not specified in the tender data; bidders should confirm security deposit terms
-
Joint Inspection: Mandatory at site with Engineer-in-Charge before bid end date
-
Documentation: PAN, GST, non-banning certificate, warranty, and experience proofs required
Important Clauses
Joint Inspection
Bidder must participate in a site inspection with the Engineer-in-Charge; the inspection report must be signed by both parties.
Warranty/Guarantee
Warranty/guarantee as per Sl. No. 3 of terms; bidder to confirm scope and duration during submission.
Experience Requirement
Photocopy of Work Order/Work Completion Certificate in mechanical repair/fabrication within the last 7 years.
Bidder Eligibility
-
Proven experience in mechanical repairing or fabrication work
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Within last 7 years: Work orders or completion certificates
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Compliance with PAN and GST registration; non-banning declaration
Tender Data
Bid Details
Quantity
1
Similar Category
Repair and Overhauling Service
Bid Type
Single Packet Bid
Bid Validity
120 (Days)
Bid Type
Service
Evaluation
Total value wise evaluation
Tech Clarification Time
3 Days
Preference & Exemptions
EMD Required
No
MII Compliance
Yes
MSE Purchase Preference
Yes
MSE Preference Band
L1+15%
MSE Exemption/Relaxation
No
Startup Exemption/Relaxation
No
Bid Splitting Applied
No
Requirements
Arbitration Clause
No
Mediation Clause
No
Additional Tender Data
Commercial Details
Tender Category
Service
Bid To RA
No
Bid To RA Enabled
No
Item Category
Custom Bid for Services - 119652
Payment Timelines
Payments shall be made to the Seller within 25 days of issue of service delivery acceptance certificate (SDAC) and on-line submission of bills (This is in supersession of 10 days time as provided in clause 12 of GeM GTC)
Delivery Details
Delivery Locations
1
Delivery Cities
Yavatmal
Delivery Pincodes
445304
Delivery Locations
| Consignee | Address | City | State | Pincode | Quantity | Delivery Days | Additional Requirement |
|---|---|---|---|---|---|---|---|
| Pritamkumar Manoharrao Pawase | 445304,Regional Stores, WCL Wani North Area , PO UKNI, Tahsil WANI Dist Yavatmal (MS)Pin 445 304 | Yavatmal | Maharashtra | 445304 | Project / Lumpsum Based | - | - |
Authority Records
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Documents 7
GeM-Bidding-10054184.pdf
Main Document
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
Other Documents
OTHER
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
GEM General Terms and Conditions Document
GEM_GENERAL_TERMS_AND_CONDITIONS
Categories
1
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Required Documents
Copy of PAN card details
Copy of GST Certificate/Registration
Self-declaration certificate for non-banning or de-listed status
Warranty/Guarantee certificate as per Sl. No. 3
Joint Inspection report signed by bidder and Engineer-in-Charge
Experience certificate: Work order/Work Completion Certificate in mechanical repairing/fabrication within 7 years
Frequently Asked Questions
Key insights about MAHARASHTRA tender market
How to bid for Western Coalfields mechanical repair tender in Yavatmal 2026?
Bidders must submit PAN, GST registration, and a non-banning certificate, plus a signed joint inspection report. Include Work Orders/Completion Certificates within 7 years and warranty details per Sl. No. 3. Ensure site inspection is completed before bid end date and provide the required experience evidence.
What documents are required for this procurement at Yavatmal
Required submission includes PAN, GST, non-banning declaration, warranty certificate per clause 3, joint inspection acknowledgment signed by both parties, and mechanical repair/fabrication experience certificates from the past 7 years. Also provide any relevant work orders and completion certificates.
What is the estimated value and location for this tender 2026
The estimated value is ₹119,652.00. The project location is Yavatmal, Maharashtra 445001, under Western Coalfields Limited and Coal India Limited supervision, focusing on mechanical repair and fabrication services.
What are the eligibility criteria for experience in this bid
Eligible bidders must provide Work Order or Work Completion Certificates in mechanical repairing or fabrication completed within the last 7 years from bid submission date, demonstrating capability to deliver on-site repairs and fabrication tasks.
What is required for the joint site inspection in this tender
Bid price must incorporate the joint inspection at the site, with the Engineer-in-Charge; the inspection report must be signed by both bidder and Engineer-in-Charge, and any post-inspection claim for additional work will be denied.
What warranty terms apply to this Western Coalfields service tender
Warranty/guarantee is mandated as per Sl. No. 3 in the terms; the bidder should obtain and present a formal warranty certificate during submission and confirm coverage scope during bid finalization.
Which registrations are mandatory for bid submission
Bidders must submit valid PAN and GST registrations, plus a self-declaration certifying no de-listing from government or PSU, ensuring compliance with statutory requirements before bid submission.
What is the relevance of IS standards in this tender
The tender data does not specify IS/ISO standards; bidders should align repair/fabrication practices with applicable Indian standards and industry norms, while ensuring compliance with general safety and quality expectations.